Maintain Eduloan Transactions {FBLE-4}


This option is used to maintain transaction that must be transferred to Intellicard. Records can be processed from this option, but it is advisable to create the records from either {FBLO-4} or {FBLO-6}. If done from one of these two options, the system can validate that no more money is transferred to Intellicard than what is allocated to the student from the bursary system. 



Fields in this option:

Block N:  Block Description


Field Type
&
Length		 Description
Student Number N9 The student must be linked to a valid Eduloan number.
ID Number The ID number will default from the student biographical record.
Passport Number The passport number will default from the student biographical record.
Card Number A22 The institution can decide to use cards supplied by Eduloan or the Institution student card. If the institution card is used, an interface table exists that must be populated with the card numbers before any transactions can be processed for Eduloan. 
Year N4 The bursary year as awarded to the student on {FBLO-4}. Money cannot be transferred to Eduloan if an award was not made in the bursary system
Block Code A2 The bursary block as awarded to the student on {FBLO-4}
Bursary A7 The bursary code as awarded to the student on {FBLO-4}
Donor Code N8 The donor code will display from the bursary definition on {FBLO-1} if applicable
Registered Y/N A1 This field will display 'Y' if the student is registered for the year
Campus N2 The campus will display from the student registration record
Allowance Category A1 The allowance category as awarded to the student on {FBLO-4}
Allowance Type A1 Default value = 'A'.
Accommodation Code A4 Can only be entered if allowance category is 'Allowance. Is used to indicate the accommodation code as defined on {FBLE-2} if the money can only be used at one specific vendor.
Amount N15.2 The amount entered cannot be more than what is awarded to the student for the year, bursary, block and category  on {FBLO-4}
Budget Start Date DD-MON-YYYY An amount transferred to Eduloan can be made available on the Eduloan for different periods. If the start date is null, the total amount will be available immediately. If the money must be divided between different periods the user must indicate the first date on which the money can be made available to the student as well as the number of periods and frequency in the next to fields
Number of Periods N2 Indicate the number of periods
Frequency A10 Valid values
  • Annually
  • Daily
  • Monthly
  • Semester
  • Weekly
Date Captured DD-MON-YYYY System date will default and it is not updateable by the user
User A8 The user will default and is not updateable
Approved A1 Depending on the system operational definition 'MF' for subsystem 'BL' - Approve Eduloan Transaction:
  • If No
    • All transactions will be created with Approved = 'Y'.
  • If Yes
    • Transactions will be created with Approved = 'N'. The transactions must first be approved in {FBLE-5} before the transfer program {FBLE-8} will select them for transfer. This indicator will be updated to 'Y' on approval.
Date Approved DD-MON-YYYY Depending on the system operational definition 'MF' for subsystem 'BL' - Approve Eduloan Transaction:
  • If No
    • All transactions will be created with Date Approved equal to system date.
  • If Yes
    • Transactions will be created with Date Approved null. The transactions must first be approved in {FBLE-5} before the transfer program {FBLE-8} will select them for transfer. This date will be updated with system date on approval.
Approval User A8 Depending on the system operational definition 'MF' for subsystem 'BL' - Approve Eduloan Transaction:
  • If No
    • All transactions will be created with Approval User equal to the user processing the transaction.
  • If Yes
    • Transactions will be created with Approval User null. The transactions must first be approved in {FBLE-5} before the transfer program {FBLE-8} will select them for transfer. The user will be updated with the approving user .
Date Transferred DD-MON-YYYY This date will be updated when {FBLE-8} is run and is the date on which the transaction is transferred to Eduloan.
Result A1 Transactions will only be processed on the student account in the ITS system once processed by Eduloan. Eduloan will supply the institution with file indicating that the transaction was accepted  / rejected by Eduloan. The result will only be updated when {FBLE-9} is run. Values Success or Failed.
Reason A30 Transactions will only be processed on the student account in the ITS system once processed by Eduloan. Eduloan will supply the institution with file indicating that the transaction was accepted  / rejected by Eduloan. The reason will only be updated when {FBLE-9} is run for failed transactions.
Comments A200 Any comments regarding the transaction that the user need to record.

Example:

fble-4b1p1i1.jpg




History of Changes

Date System Version By Whom Job Description
15-Feb-2012 v01.0.0.0 Mac Thipe T174568 New manual FBLE-4
17-Apr-2012 v02.0.0.0 Christo Olivier T177863 Convert to INT02