Short Biographical Detail {FBLN-16}

This option is used to check the biographical information for a student that is needed to generate the electronic documentation for NSFAS. The user will be allowed to add information that does not exist but is prohibited from changing any existing data. The system will accept upper and lowercase characters as input here. To ensure neat reports, a convention in respect of capturing biographical data should be established. The user must ensure that he/she is familiar with the convention used by the institution.

The following biographical information can be inserted if it does not already exist:

Biographical information

Title
Surname
First names
Birth Date
ID Number
Gender
Marital Status
The birth date and gender is validated agaianst the ID number for correctness

The following address and communication types can be added if it does not already exist (contact sequence 0):

Postal Address
Physical Address
Study Address
Cell Number
E-mail Address
Next of kin contact and next of kin postal address (different contact sequence number)

Fields in this option:

Block 1: Student Biographical

Field	Type & Length	Description
Surname Search	A30	This field can be used to do a search on a specific surname. The user must <ENTER QUERY>, click on search on surname field, type in the surname and use the <LIST> function. The system will display a list of all students with the same surname that exist on the system.
Student Number	N9	Query the student number.
Year	YYYY	The calendar year of the latest registration cycle under {SREG-1} / {SDREG-1} for type (R) is used as the default value.
Title	A5	The user will only be able to add a title if the title field is null. The title of the student should be entered in the preferred language of the student. Titles are defined in {GCS-9}.
Initials	A6	Can add if not exists.
Surname	A30	Can add if not exist.
Alt. Surname	A30	An alternate surname can be entered here for students who may be known under more than one surname, e.g. an English and Irish version of the surname, or an English and Xhosa version of the surname. This value will not be used on the electronic documentation that will be created for NSFAS.
First Names	A40	Can add if not exist.
Alternate Names	A40	Alternative first names can be entered here for students whose first names may differ in another language, e.g. an English and Irish version of the first name, or an English and Xhosa version of the first names. This value will not be used on the electronic documentation that will be created for NSFAS.
Birth Date	DD-MON-YYYY	Can add if not exist.
Gender	A1	Can add if not exist. Allowed values (M)ale and (F)emale.
ID Number	A13	Can add if not exist.
Passport Number	A15	Can add if not exist.
Marital Status	A1	can add if not exists. Allowed values are (S)ingle, (M)arried, (D)ivorced and (W)idow(er).
Date Captured	DD-MON-YYYY	The date on which the biographical detail was captured will display.
User	A8	The last user who changed information.
Date Changed	DD-MON-YYYY	The date on which the last change was made.

Example:

Block 2: Address / Communication Detail

Field	Type & Length	Description
		Refer to the Operational Manual for Addresses

Block 3: Address / Communication List

Field	Type & Length	Description
		Refer to the Operational Manual for Addresses

Processing Rules