Maintain Force-Matching   {FCBO-3}


This four-Block option allows the user to maintain the scratch pad table for a cash book. During the maintenance of cheques or deposits on a bank statement, the cheque or deposit number and / or cheque or deposit amount may not correspond to the system: these items are placed on the scratch {FCBO-3} pad for the user to resolve.  A bank statement cannot be reconciled should any records exist on the scratch pad for that statement number. The user selects the cash book and type of transactions (cheques or deposits) to be maintained which will display all the scratch pad records (unmatched transactions) for that cash book and type of transactions and bank statement.


In Block 2, all the outstanding cheques or journals will be displayed, depending on the choice in Block 1.  The scratch pad transactions must be changed to match existing transactions and a “force-match” will immediately take place.  Redundant transactions can also be deleted from the scratch pad table.  When this option is selected, the system screen will display the first two Blocks for purposes of entering the transaction detail.


Fields in the option:

Block 1:  Bank Statement Details

Field Type
&
Length		 Description
Cash Book Code A5  Enter the code of the specific cash book.  The description of the cash book will be displayed.
Bank Account Number A15 The bank account number of the cash book will be displayed.
Bank Statement Number N10 Enter the bank statement number.
Reconcile (C)heques or (D)eposits A1 Identify whether cheques or deposits must be maintained.  The value of this field determines the transactions that will be displayed in Block 3 and Block 4.

Example(s):

Example of ...fcbo-3b1



Block 2:  Bank Statement Transactions

All the transactions that were entered from the specific bank statement and which could not be matched, will be displayed in this block.  They can be changed or deleted and transactions can be added to match existing transactions.


Field Type
&
Length		 Description
Transaction Number A12 The transaction number as it appears on the bank statement.
Amount N17.2 Transaction amount.
Date (DD-MON-YYYY) The transaction date as it appears on the bank statement.

Example(s):

Example of ...fcbo-3b2



Block 3:  Deposits Not On Bank Statement

Transactions will appear on this screen only when the value in Block 1, field D is (D)eposit.


Field Type
&
Length		 Description
Deposit Number A12 The deposit number as it appears on the bank statement.
Date (DD-MON-YY) The date, as printed on the deposit slip.
Amount N9.2 The transaction amount.

Example(s):

Example of ...fcbo-3b4



Block 4:  Cheques Not On Bank Statement

Transactions will appear on this screen only when the value in Block 1, field D is (C)heques.


Field Type
&
Length		 Description
Cheque Number N6 The cheque number as it appears on the bank statement.
Date (DD-MON-YY) The cheque date as printed on the cheque.
Amount N9.2 The cheque amount. 

Example(s):

Example of ...fcbo-3b3



Processing
Rules		  
  No special processing rules.

See Also:


History of Changes

Date System Version By Whom Job Description
26-Jan-2007 v01.0.0.0 Charlene van der Schyff t133565 New manual format.
06-Dec-2008 v01.0.0.0 Charlene van der Schyff t151710 Edit language obtained from proof read language Juliet Gillies.