Control Issue of Receipts and Payments {FCTM-1}

In the morning the system will normally be activated for receipts only. At a specific time of day this status could be changed to payments, or receipts and payments, thus allowing the user to produce daily payments. If a function (receipts or payments) is “inactive”, updating of the applicable screen will be impossible.

On this screen the Finance Officer or Control Officer may query and change the status of the system. In the majority of cases only the first field will be updated. Upon executing a general query, the following information is displayed:

Fields in the option:

Block 1: Control Issue of Receipts and Payments

Field	Type & Length	Description
System Status	N1	Select from the list of values for the appropriate activation and the list contains the following: Inactive Only receipts Only cheques Cheques and receipts
Cashier	A20	The name of the Control Officer/Cashier, with powers between 80 and 99, who is resetting the status and updating receipt, cheque, payment or transaction numbers.
The next two fields refer to Receipt Transactions:
Tax Certificate	N1	The default for the Tax Certificate Indicator on {FCT-1} when the debtor type of the debtor code is of the category (C)ontact. Value that can be inserted is Yes, No or Null from the list of values.
Tax Month	A1	The Tax Certificate year end month e.g. JAN, FEB, MAR, etc.
Last/Next Transaction Number	N6	The last and next transaction numbers used and to be used.
Last/Next Receipt Number	N6	The last and next receipt numbers used and to be used.
The next two fields refer to Cheque/Cash Transactions:
Last/Next Cheque Number	N6	The number of the last cheque used and the next number to be issued.
Last/Next Payment Number	N6	The last payment number used and the next number to be used.
Last/Next ACB Number	N6	The last ACB receipt number used and the next ACB number to be used.
The next ftwo ields refer to Journal transactions:
Last/Next Journal Number	N6	The number of the last Journal used and the next number to be issued.
The user may change these numbers, but may only increase them.

Example:

Processing Rules
	No special processing rules