 |
This Option provides a facility whereby: firstly, any transaction processed on any of the financial systems can be queried and: secondly, a secondary note (the only field that can be updated) can be added to describe the transaction in more detail.
This option consists of the following:
| Field | Type & Length |
Description |
|---|---|---|
| Transaction Code | N4 | Supply the Transaction Type used in the transaction that is to be queried. |
| Subsystem | A2 | This is a display field only. |
| Financial Field | A1 | This is a display field only. |
| Reference Number | A12 | Supply the reference number used in the transaction that is to be queried. |
| Reference Date | (DD-MON-YYYY) | Supply the reference date used in the transaction that is to be queried. |
| Processed Date | (DD-MON-YYYY) | Supply the date on which the transaction that is to be queried was processed. |
| Debit/Credit | A1 | This is a display field only. |
| Journal Number | N6 | Supply the journal number, if applicable, for the transaction that is to be queried. |
| Audit Date | (DD-MON-YYYY) | Supply the date on which the transaction that is to be queried appeared on an audit trail. |
| Cost Centre | A4 | Supply the Cost Centre to which the transaction that is to be queried was processed. |
| Account | A8 | Supply the Account to which the transaction that is to be queried was processed. This field has a pop up menu to query and view approval status of the transaction. To activate the pop up right click with the mouse on the field. |
| Fin. Year | YYYY | Supply the financial year to which the transaction that is to be queried was processed. |
| Fin. Cycle | N2 | Supply the financial cycle year to which the transaction that is to be queried was processed. |
| VAT Report Cycle | N6 | The cycle where the VAT is reported. |
| Value | N17.2 | Supply the value of the transaction that is to be queried. |
| GL Note | A30 | Supply the GL Note that was supplied with the transaction that is to be queried. |
| Second GL Note | A30 | Supply the secondary note for this transaction. This is the only field that may be updated. However, once a note is supplied in this field and the <COMMIT> function has been executed, update is not allowed thereafter. |
| Description | A30 | Supply the description that was supplied with the transaction that is to be queried. |
| User | A8 | This is a display field only and it indicates the user who processed the transaction that is queried. |
|
| Import / Export Functionality Import / Export Functionality |
|---|
| The
generic Integrator export functionality is available on this option,
however the import functionality is not available as the user is not
allowed to create GL journals in this
option. To import GL journals the option Batch Journal Transactions
{FGLO-2}
should be used. |
| Date | System Version | By Whom | Job | Description |
|---|---|---|---|---|
| 11-Jan-2007 | v01.0.0.0 | Charlene van der Schyff | t133782 | New manual format. |
| 24-Mar-2009 | v01.0.0.1 | Ernie van den Berg | t157063 | Add link approval status on account fields. |
| 26-May-2009 | v01.0.0.2 | Charlene van der Schyff | t158348 | Edit language obtained from proof read language Juliet Gillies. |
| 30-JAN-2013 |
v03.0.0.0 |
Marchand Hildebrand |
t187315 |
Add export functionality |
| 02-Dec-2016 | V04.0.0.0 | Ntshabele Morgan | T208911 | Removed Investment Number Field |
| 26-Jul-2020 | v04.1.0.0 | Ndivhanga Mushando | t244649 | Update manual to INT 4.1 |