Procurement Management {FGLP-3}

This option allows the user to do procurement management postings.

User Selection	Prompt Text ^{* an item between square brackets [ ] is the default answer}	Type & Length	Comments
	Is this the last posting for this Period / Cycle, if so: the Procurement Management Sub-System Cycle will be Incremented.
	Incremented on Completion of this posting (Y)es / (N)o	A1
	Are you sure that ALL Required Processes before Period End has been completed?
	Please Enter.	A1

Sort Order	Per	Comments

Example:

Processing Rules
The program firstly select the PM financial year and cycle from the financial system cycles table {FCSM-2}, the year and cycle is used to determine the current year cycle of the subsystem and used when incrementing the cycles. If the Prompt "Is this the last posting for this Period / Cycle, if so: the Procurement Management Sub-System Cycle will be Incremented. On Completion Of This Posting - Y/N : is Y; the program prompts the user "Are You Sure That All Required Processes Before Period End Have Been Completed? : If the Prompt "Is this the last posting for this Period / Cycle, if so: the Procurement Management Sub-System Cycle will be Incremented. On Completion Of This Posting - Y/N : is Y and the cycle is 12 ; the program prompts the user " "The Procurement Management Subsystem Year End Procedure Must Be Performed. Are You Sure That All Required Processes Before Period End Have Been Completed? : If N the program stops processing. Check if a Period End is required. If required, the user is prompted with "Period End - Cycle May Not Be Incremented Here The Procurement Management Subsystem Period End Procedure Must Be Performed for Sublegder and the program stops processing Check for Unapproved Payment Transactions If Un Approved Exists and Cycle 12 and the Prompt Increment system cycle is "Y" the message "THERE ARE UNAPPROVED RECORDS IN THE SD SYSTEM (See List Above).A YEAR END MAY ONLY BE PROCESSED AFTER THESE RECORDS HAVE BEEN APPROVED AND/OR REJECTED. ===== No action taken =====) Select the years and cycles of un-posted cash book transactions. Locks the PM tables (FNHRID, FQEIID) Selects the PM transaction types for all un-posted transactions. Selects the posting indicators (summary or detail) for all un-posted PM transactions types flagged to post to GL. Process PM transactions per GLA The fields below are populated as follows GL Note - CONSOLIDATED CREDIT FROM PM GL Reference - SUMMARY CR POSTING FROM PM User - SUM-AUTO Process Summary debit transactions per GLA The fields below are populated as follows GL Note - CONSOLIDATED DEBIT FROM PM GL Reference - SUMMARY DT POSTING FROM PM GL Reference - SUMMARY DT POSTING FROM PM User - SUM-AUTO Process detail credit transactions per GLA The fields below are populated as follows GL Note - GL Note GL Reference - Document Number Process detail debit transactions per GLA The fields below are populated as follows GL Note - GL Note GL Reference - Document Number Update Update PP Tables Set the following fields: Post = Y Post Date = System Date Debit / Credit GL Posting Sequences End Of Procurement Management Postings Increment the PM system cycle If the user answers to the Prompt "Is This The Last Posting For This Period/Cycle, If So The Counter System Cycle Will Be Incremented On Completion Of This Posting - Y/N :" is Y and a period end or year-end close was performed and cycle is less than 12 the cycle is incremented with 1 If the cycle is < 12 and the period end was not don run the Period End Close program {FPMM-10} and the program increment the cycle with one (1). If the cycle is 12 the Yend Close is required run the Year End Close program {FPMM-11} and the program will increment the year with 1 and set the cycle to one (1).
When posting to the General ledger transactions are posted into the cycle that was committed / saved on the record when the transaction was created. On creating a transaction the cycle is obtained from the subsystem definition {FCSM-2} which is incremented through this program when a final posting is done. If the “Open Cycles” are used the cycle is derived from the document / reference date on the transaction. If the derived cycle is equal or greater to the system cycle for the subsystem {FCSM-2} the derived cycle is used as the transaction cycle. If the derived cycle is less than the system cycle for the subsystem, the system cycle is used as the transaction cycle.

Processing Rules

The program firstly select the PM financial year and cycle from the financial system cycles table {FCSM-2}, the year and cycle is used to determine the current year cycle of the subsystem and used when incrementing the cycles.

If the Prompt "Is this the last posting for this Period / Cycle, if so: the Procurement Management Sub-System Cycle will be Incremented. On Completion Of This Posting - Y/N : is Y; the program prompts the user "Are You Sure That All Required Processes Before Period End Have Been Completed? :

If the Prompt "Is this the last posting for this Period / Cycle, if so: the Procurement Management Sub-System Cycle will be Incremented. On Completion Of This Posting - Y/N : is Y and the cycle is 12 ; the program prompts the user " "The Procurement Management Subsystem Year End Procedure Must Be Performed. Are You Sure That All Required Processes Before Period End Have Been Completed? :
If N the program stops processing.

Check if a Period End is required.
If required, the user is prompted with "Period End - Cycle May Not Be Incremented Here The Procurement Management Subsystem Period End Procedure Must Be Performed for Sublegder and the program stops processing

Check for Unapproved Payment Transactions
If Un Approved Exists and Cycle 12 and the Prompt Increment system cycle is "Y" the message "THERE ARE UNAPPROVED RECORDS IN THE SD SYSTEM (See List Above).A YEAR END MAY ONLY BE PROCESSED AFTER THESE RECORDS HAVE BEEN APPROVED AND/OR REJECTED. ===== No action taken =====)

Select the years and cycles of un-posted cash book transactions.

Locks the PM tables (FNHRID, FQEIID)

Selects the PM transaction types for all un-posted transactions.
Selects the posting indicators (summary or detail) for all un-posted PM transactions types flagged to post to GL.

Process PM transactions per GLA
The fields below are populated as follows

GL Note - CONSOLIDATED CREDIT FROM PM
GL Reference - SUMMARY CR POSTING FROM PM
User - SUM-AUTO

Process Summary debit transactions per GLA
The fields below are populated as follows

GL Note - CONSOLIDATED DEBIT FROM PM

GL Reference - SUMMARY DT POSTING FROM PM
GL Reference - SUMMARY DT POSTING FROM PM
User - SUM-AUTO

Process detail credit transactions per GLA
The fields below are populated as follows

GL Note - GL Note
GL Reference - Document Number

Process detail debit transactions per GLA
The fields below are populated as follows

GL Note - GL Note
GL Reference - Document Number

Update Update PP Tables
Set the following fields:

Post = Y
Post Date = System Date
Debit / Credit GL Posting Sequences

End Of Procurement Management Postings

Increment the PM system cycle
If the user answers to the Prompt "Is This The Last Posting For This Period/Cycle, If So The Counter System Cycle Will Be Incremented On Completion Of This Posting - Y/N :" is Y and a period end or year-end close was performed and cycle is less than 12 the cycle is incremented with 1

If the cycle is < 12 and the period end was not don run the Period End Close program {FPMM-10} and the program increment the cycle with one (1).

If the cycle is 12 the Yend Close is required run the Year End Close program {FPMM-11} and the program will increment the year with 1 and set the cycle to one (1).

When posting to the General ledger transactions are posted into the cycle that was committed / saved on the record when the transaction was created. On creating a transaction the cycle is obtained from the subsystem definition {FCSM-2} which is incremented through this program when a final posting is done. If the “Open Cycles” are used the cycle is derived from the document / reference date on the transaction. If the derived cycle is equal or greater to the system cycle for the subsystem {FCSM-2} the derived cycle is used as the transaction cycle. If the derived cycle is less than the system cycle for the subsystem, the system cycle is used as the transaction cycle.

History of Changes

Date	System Version	By Whom	Job	Description
26-Oct-2010	v02.0.0.0	Marchand Hildebrand	t160879	Add GL sequence to link a transaction to apopsting..
16-Oct-2014	v03.0.0.0	Marchand	t195346	Open Cycles