Maintain Creditor Alias Detail {FPMM-1}

Creditor's Aliases are used in the following instances:

Creditor is under sequestration / liquidation and the institution is ordered by a court order to pay either the Bank or an attorney
Creditor has different branches and all payments should be forwarded to the head office
The Creditor sold its debtor to a third party (factoring).

An existing creditor, e.g. head office, can be an alias, and in such cases the creditor record can be copied into the alias record.

When statements or letters are printed, the system allows the user to specify if the correspondence should go to Creditor or Alias.

Cheques and payment advice are always made out in the name of the alias. If more than one creditor is linked to one alias creditor, cheques will be generated for each creditor with the name on cheque being the name of the alias creditor.

Fields in the option:

Block 1: Creditor Alias Code/ Alias Name

Field	Type & Length	Description
Creditor to Copy Detail from	N9	When an existing creditor account number is entered here, all the information below will be inserted by the system, except for the alias code. This forces the user to specify different codes for the creditor and the alias. If the to-be alias creditor does not already exist as a normal creditor on the system, all the information in this Block must be supplied.
Alias Code	N9	The alias creditor's unique account number with us.
Name	A40	The name of the alias creditor.
Short Name	A10	A 10-character abbreviation of the above name for quick reference and display purposes. Users should ensure that the default abbreviation is sensible; if not, an own abbreviation can be entered.
Language	A1	The language preferred by this alias creditor. Allowed codes are Alternative or English. Users should ensure that the name and address and other text fields of the specific alias creditor correspond with the language indicator
Name on Cheque	A36	The name to be printed on the cheque to the creditor. The system will default the alias creditor's name as entered on this screen.
Our Account No.	A10	The institutions account number with the alias.
Currency	A3	A creditor may be linked to only one currency, but multiple creditors can be linked to one alias creditor. Therefore, if a creditor is linked to an alias and the user <COMMIT>s the information, the system will validate that the specified currency is the same as that of the linked alias creditor.
Membership Number	A12	The membership number to be displayed on correspondence. Some creditors, (for example subscribing with Professional Organisations), differentiate between an account number and a membership number, in which case this field will con ain the latter. There is a warning if this Membership Number is linked to another creditor.
Company Registration Number	A15	The Company Registration Number of this creditor, if any. This is not a mandatory field.

Example:

Processing Rules
	No special processing rules

Date	System Version	By Whom	Job	Description
29-Jan-2007	v01.0.0.0	Charlene van der Schyff	t134629	New manual format.
08-dec-2008	v01.0.0.1	Marchand Hildebrand	t152121	Manual Correction
03-Apr-2012	v03.0.0.0	Raymond Schoonraad	t172442	Remove Block 2 from the manual. Old notes discontinued.