Stock {FPMO-4}
General
This manual deals with the capturing of Stock Documents excluding GRVs and Supplier Returns
The following documents are available in the Stock system
Issue Documents
| Document Type |
Description |
| SA |
Normal Issue
|
| SB |
Decentralised Issue |
| SD |
Debit Sales AR |
| SE |
Debit Sales SD |
| SF |
Study Guide Free |
| SG |
Study Guide Paid SD |
| SH |
Cash Sales |
Return Documents
| Document Type |
Description |
| TA |
Departmental Return |
| TD |
Return Debit Sales AR |
| TE |
Return Debit Sales SD |
| TF |
Return Study Guide Free |
| TG |
Return Study Guide Paid SD |
| TH |
Return Cash Sales |
Cash Purchase Documents
| Document Type
|
Description |
| SP |
Return Cash Purchase |
| TP |
Cash Purchase |
Inter Item Transfer Documents
| Document Type |
Description |
| SC |
Inter Item Transfer Credit |
| TC |
Inter Item Transfer Debit |
Adjustment Document
| Document Type |
Description |
| SK |
Adjustment Credit |
| SL |
Adjustment GRV Credit |
| TK |
Adjustment Debit |
| TL |
Adjustment GRV Debit |
The hierarchy and data flow of the above documents are as follows:
A brief overview and reason for processing of Stock Documents are as follows:
Documents processed in option {FPMO4-1}.
- Issue Stock to the departments, debtors or cash.
- Type of Documents SA, SD, SE or SH. Items can be issued with VAT and/or Mark-up.
- Purchase Item using your petty cash. Type of documents TP.
- Can receive information from the Request but is not mandatory.
- Each document can handle any number of Items as long as they are from the same Store.
- Budget control can be done on non-debtor control accounts.
- If information is copied from a Request, then Cancel commitments
will be done by the system and will be additional records to the
request.
Documents processed in option {FPMO4-2}.
- Return Stock from the departments, debtors or cash. Type of Documents TA, TA, TD, TE or TH.
- Issue document is mandatory for a return.
Inter Store Transfers {FPMO4-6}.
- Inter Item Transfers in the same store or a cross stores. Type of document SC and the system will create the TC.
Query an issue or return document {FPMO4-5}.
- Allows the user to query stock documents
Search a Document {FPMO4-8}.
- Allows the user to find a related documents to a stock issue or return.
To query Stock Movement use option {FPMO4-21}.
- Allows the user to query the movement of a stock item.
Document processed in option {FPMO4-26}.
- To maintain stock level adjustments on quantity and/or cost
price. This occurs after stock taking or any other reason that is
not an Issue or a Return. Errors of the GRV and or Invoice
documents can also be corrected by this option. The system will
select the appropriated type of document namely SK, TK, SL or TL.
- The detail of the above documents can be queried in option {FPMO4-5}.
Decentralised Deliveries (Type of Document SB).
- It sometime occurs that stock ordered from the supplier must be issued the moment the store receives it.
- To achieve the above, the expense GLA must be changed from the
Stock Move GLA to the GLA that acquires the stock item. Then when
the item is delivered, the GRV will also issue the items to the
acquired GLA.
- Items that were issued with the type of document SB can be returned with type of document TA.
- Budget control is done when the order is processed.
Study Guide Documents (Type of Documents SF, TF, SG or TG).
- For more details see also the Study Guide Manual
- Can issue study guide material using option {FPMO4-1, 2}, but
then a request is mandatory. Returns are done in the same option.
- Issues for study guide material can also be done by using option {FPMO4-25}
History Of Changes
| Date |
System Version |
By Whom |
Job |
Description |
| 11-Jun-2008 |
v01.0.0.0 |
Magda van der Westhuizen
|
t149068 |
New manual format. |
| 20-Apr-2009 |
v01.0.0.0 |
Marchand Hildebrand |
t152121 |
Proof Read System Owner |
