PM Creditors  {FPMO-5}

Creditors 

Deals with the capturing of Documents that end up as a Payment to a Creditor. These Creditors can be Internal or External and also Normal or Factoring (Hereafter called Alias).

The Documents are 

:

 

A brief overview and reason for processing of the Creditor Documents is as follows:

• Credit Documents 
• Document Type  IN/IR 
• Received an Invoice from a supplier Use option {FPMO5-1}
• This is a mandatory document in the hierarchy.
• Can be used Centralised and De-centralised Can receive information direct from the Order (Not Stock and Library Items),
• GRV and user inputs all into the same document
• Each document can handle any number of items irrespective if they are not defined or defined items.
• Defined items can be General, Stock or Library Items.
• Each Item can handle different financing methods and it is called distribution. 
• Exchange Rate, Payment Terms for Settlement Discount and Retain are on Item level and on Item Detail level are Payment, Cancel and Copy From Information. 
• Budget control can be done on user input.
• Cancel commitments will be done by the system and will be additional record to the order. 
• Can be cancelled and/or retained on document or item level. 
• Cancelled Type of Document is IC.

•  Document Type IJ
• For credit transaction not received from the supplier.
• Use option {FPMO-4} 
• This is not a mandatory document in the hierarchy.
• Can be used Centralised and De-centralised Cannot receive information from lower hierarchy document.
• Each document can handle any number of items irrespective if they are not defined or defined items.
• Defined items can be General, Stock or Library Items. 
• Each Item can handle different financing methods and it is called distribution.
• Exchange Rate, Payment Terms for Settlement Discount and Retain are on Item level and on Item Detail level are Payment, and Cancel. 
• Budget control can be done on user input.
• Can be cancelled and/or retained on document or item level.
• Cancelled Type of Document is IC. 

• Debit Document 
•  Document Type  CN/CR
• Received a Credit Note from a supplier.
• Use option {FPMO5-2}.
• This is a mandatory document in the hierarchy. 
• Can be used Centralised and De-centralised.
• Can receive information direct from the Invoice,
• Supplier Return and user input all into the same document.
• Each document can handle any number of items irrespective if they are not defined or defined items.
• Defined items can be General, Stock or Library Items. 
• Each Item can handle different financing methods and it is called distribution.
• Exchange Rate, Payment Terms for Settlement Discount and Retain are on Item level and on Item Detail level are Payment, Cancel and Copy From Information. 
• Budget control is not done on a Credit Note. 
• Can be cancelled and/or retained on document or item level. Cancelled Type of Document is CM.

• Document Type CJ
• For debit transaction not received from the supplier. 
• Use option {FPMO-4} 
• This is not a mandatory document in the hierarchy. 
• Can be used Centralised and De-centralised Cannot receive information from lower hierarchy document
• Each document can handle any number of items irrespective if they are not defined or defined items.
• Defined items can be General, Stock or Library Items. 
• Each Item can handle different financing methods and it is called distribution. 
• Exchange Rate, Payment Terms for Settlement Discount and Retain are on Item level and on Item Detail level are Payment, and Cancel. 
• Budget control is not done on a Credit Note.
• Can be cancelled and/or retained on document or item level.
• Cancelled Type of Document is CM.
  

• Inter Creditor Correction
•  Document Type II, CD
• To correct data that was processed against the creditor and/or account type Use option {FPMO5-3}.
• This is not a mandatory document in the hierarchy.
• Can be used Centralised and De-centralised
• Cannot received information from lower hierarchy document
• Each document can handle any number of items irrespective if they are not defined or defined items.
• Defined items can be General, Stock or Library Items. 
• Each Item can handle only quantity distribution. Exchange Rate, Payment Terms for Settlement Discount and Retain are on Item level and on Item Detail level is Payment.
• Budget control is not done on these documents.
• Cannot be cancelled but can be retained on document or item level. 

• Payment Documents 
• Document Type  PP, CS, PA, PB, PI, PQ
•  To settle your account with the supplier Use option {FPMO5-1} Document Type  PP
• {FCTO-6} (Type of Documents PQ, PA no settlement discount will be calculated) or {FPMOPD-1} (Type of Documents PQ, PA, PB, PI and for settlement discount CS)
• This is a mandatory document in the hierarchy.
• Can be used Centralised and De-centralised
• Each Item can handle only quantity distribution.
• Can be cancelled and the cancel types of documents are AP, AQ, AA
   
• Cash Book Journal Documents 
• Document Type CC, IB 
• Process direct transaction on your bank statements for a supplier.
• Use option {FCBO-1} or {FCBO-22} 
• This is not a mandatory document in the hierarchy.
• Each Item can handle only quantity distribution.
• Cannot be cancelled.

•  Receipt Documents
• Document Type  RR, RA
• Process back payments received from the supplier.
• Use option {FCTO-3} or {FACO-6}
• This is not a mandatory document in the hierarchy. 
• Each Item can handle only quantity distribution. 
• Can be cancelled and the cancel type of document is RC.

• Year End Documents 
• Document Type BC, BD
•  Use to carry forward the creditor balance from one year to the next Use option {FPMM-11} at the end of cycle 12 of the PM subsystem.
•  This is a mandatory document in the hierarchy.
• Each Item can handle only quantity distribution. 
• Cannot be cancelled.

• Accumulation Documents 
• Document Type  FC, FD
• Is used when the institution remove old transactions and if that transaction is not zero an accumulation documents will be created to carry the balance of the transaction that was remove
• Use option {FPMM-9}.
• This is a mandatory document in the hierarchy.
• Each Item can handle only quantity distribution.
• Cannot be cancelled.