Buyer Requisition Scheduling {FPMO1-2}    


The purpose of this option is to allocate Purchase Order Requisitions requiring buyer action to buyers. The screen can be used to allocate a buyer to a requisition where a buyer was not specified on the request or to reallocate requisitions from one buyer to another.  



The application used is the same application as "Buyer Quotation Maintenance" {FPMO1-3} but depending on the menu option from which the application is called the application functions differently.

 If called from {FPMO1-2}

When the user enters the option, the application will query and display all requisitions in the name of the buyer plus all requisitions yet allocated to a buyer.
To display requisitions in the name of a specific buyer enter a query with the buyer name. The query will return all requisitions in the name of the buyer where the requisition is in the buyer verification status.
To display requisitions not yet allocated to a buyer enter a query with the buyer name "UN-SCHED", the query will return all requisitions not allocated to a buyer where the requisition is in the buyer verification status. 
To display all requisitions regardless of the buyer allocation, enter a query with the buyer name "ALL", the query will return all requisitions allocated and not allocated to a buyer where the requisition is in the buyer verification status. 

Fields in the option:

Block 1:  Unprocessed Buyer Requisitions Pop up Menu - available on field document type.

Fields on the option are only query able and no inserts, updates or deletion can be performed form the application.

Field Type
&
Length
Description
Document Type A2 Displays the document type of the document number.

Pop up Menu - available on field document type.
  • Item Detail Preview - Drills down to the "Item Detail Preview" screen
Document Number A10 The document number of the unprocessed purchase order requisitions.

Pop up Menu - available on field document type.
  • Item Detail Preview - Drills down to the "Item Detail Preview" screen
Process Date DD-MON-YYYY The process date of the unprocessed purchase order requisitions.
User A8 The user of the unprocessed purchase order requisitions. 
Buyer A8

The buyer linked to the requisitions. 

The List of Values on field BUYER displays the user  and name and includes  the values "ALL" and "UN-SCHED".
        "ALL" only functions in Query-mode and lists all requisitions, whether scheduled or not.
        "UN-SCHED" only functions in Query-mode and list requisitions that are not scheduled (linked to a buyer).

If null, no buyer is allocated to the requisition. Should the buyer drill down to maintenance module using the drill down on the document type field on an unallocated requisition, the requisition is automatically allocated to the buyer. Only unallocated requisitions and requisition linked to the buyer will be seen by the buyer in this option. To change the buyer allocated to a request option {FPMO1-2} should be used.



Block 2:  Unprocessed Buyer Requisitions

The block displays the item detail of the active request (the line the cursor is on in block 1). All fields on this screen are only queryable for the active item queried in block 1. 


Field Type
&
Length
Description
Item Status A1 A purchase order (PO) item must be accepted or rejected by a buyer before the item can continue on the document process. To accept or reject an item the buyer will set the item status. A buyer can update the item status from the default Not Accepted to Accepted or Rejected or from Accepted to Rejected but once Rejected the item status is no-longer update able. 
Creditor N9 The creditor number of the approved creditor quotation linked to the item, if null no quotation is linked to the item.
Item Type A1 The item type of the item stock item, general item, library item or non-defined item.The field is only queryable for the active item queried in block 1. 
Store A2 The store code for the item if the item type is Stock. The field is only queryable for the active item queried in block 1. 
Item Number N8 The item number for stock, general or library items.
Description A4000 The item description.
Item Quantity N9.3 The requested item quantity. The field is only queryable for the active item queried in block 1.  
Unit A8 The unit in which the item was requested.The field is only queryable for the active item queried in block 1. 
Unit Price N17.2 The currency value of one unit of the item. The field is only queryable.   
Unit Total N17.2 The total converted item value in local currency. Tthe field is only queryable for the item quried in block 1.   


Example:

example of  FPMO1-3b1

 

Processing
Rules
 
  No special processing rules





History Of Changes

Date System Version By Whom Job Description
04-Dec-2007 v01.0.0.1 Amanda Nell t134647 New manual format.
14-Jan-2009 v01.0.0.2 Marchand Hildebrand t152121 Proof Read System Owner
21-Oct-2009 v01.0.0.3 Marchand Hildebrand t158353 Query Requistion - logic