GRV Validation {FPMO3-10}

All iEnabler generated GRV's (Web GRV Documents) must pass through a validation phase. This options allows users with validation privileges to perform the validation function and perform validation maintenance if required.

All Web GRV documents are marked for validation and allocated to a selected validator.
Validator's are maintained with menu option {FCSM-5} - Finance User Access Control.

Block 1: Creditor Detail

This block displays the Order / Request information of the GRV's displayed in the second and third block. The block can used to enter a query to select specific GRV's for validation using any of the fields or any combination thereof.

Field	Type & Length	Description
Order Number	A15	The order number is the main selection. Use the LOV to show all available orders with GRVs for validation allocated to the specific validator.
Request	A15	The requisition number that led to the order to be placed, if any.
Creditor	N10+A40	The creditor code that on which the order has been placed and delivered the items.
Proc Date	DD-MON-YYYY	Date on which the order has been processed.
Doc Date	DD-MON-YYYY	The document date of the order linked to the GRV.
User	A8	The user that processed the order linked to the GRV

Block 2: Validation Document Detail

On <NEXT BLOCK> from Block 1 the GRV's from the Order will be displayed in Block 2

The user cannot create new records in this block.
The unique key of this block is composed of the fields Order Number, Document Number, and Line Number.

All Web GRV Documents in the validation phase allocated to the signed on user will be listed here. If the signed on user is a default validator the user will be able to view and maintian all Web GRV documents in the validation phase..

The validator allocated by the user in the iEnabler when the user completed the GRV and any default validators will be able to see and manitain the GRV document. Completing a GRV is a action that the iEnabler user performs in the web application when all the relevant goods received information has been captured and the user forwards the GRV for further processing and finally payment.
Multiple GRV's are visible for a specific order in this block.Individual GRV's , selected GRV's or all GRVs can be selected for validation.

Field	Type & Length	Description
Order Number	A15	The order document number from which the GRV hes been created and on which the goods were received.
Doc Number	A15	The GRV document number for validation.
Process Date	DD-MON-YYYY	The date the GRV document has been processed in the system.
Doc Date	DD-MON-YYYY	The document date of the GRV.
Fin	N4	The financial year of the GRV.
Period	N2	The financial cycle of the GRV.
User	A8	The user that generated the GRV.
Validator	A8	The validator allocated to the GRV when the GRV was completed.
Doc Status	A20	The current status of the GRV (should initialy be Validation). If the GRV is selected for validation in block 2 the field will change to indicate the status to which the document will change if the validator has completed the GRV validation and user forwards the GRV for further processing and finally payment. The document status can change to status 'Normal' or 'Approval'.
Variance Status	A30	The variance status indicates if a line or lines on the GRV falls outside the allowable Order / GRV variance. Allowable variance are defined on the SOD codes: BR - ORD/GRV Variance amount BS - ORD/GRV Variance % BQ - Allow GRV Quant to exceed ORD Quantity. The following values can be displayed: Quantity Variance, Unit Price Amount Variance Unit Price % Variance Null (No variance rejection).
Document Detail	N19	The GRV amount.
Validate	A1	The 'Validate' tick box is ticked, the document is validated and the document and variance statuses are updated accordingly. A 'Select / De-Select All' button will mark all documents for validation. If a variance rejection for the document is indicated, the document status will change to 'Approval' else the status will change to normal.

Block 3: Item Detail

This block will display the item detail per line, of a document selected in block 2.

This block will allow changes to the Unit Price, Disc%, Exchange Rate and Vat Include/Exclude indicator.

Field	Type & Length	Description
Line	N4	Line number of the item. On right click a pop up menu is available that allows changes to the financial detail records for cost distribution purposes. Detail lines may not be added. Financial Item Detail or Set Received/Paid Indicator. The Set Received/Paid option is only available if the line item's Received/Paid option is set to 'Q'uantity.
Description	A4000	Line item description.
Fin	A2	Cost distribution method. Q - Quantity P - Percentage C - Cost
Unit	A30	Describing the grouping of the item eg doz, bundles etc It also cotains the item# for stores and library orders
Quantity	N11	The number of order units that have been received. Unit can have up to 3 decimals. A GRV can receive more units than the quantity ordered. If the paid received indicator is set to "Quantity" the user must enter the total number of order units received. If the paid received indicator is set to "Monetary" the field is a display only field and the system will calculate the quantity value using the cost entered by the user in the cost field.
Unit Price	N9	Unit price is copied from the order when the GRV's is created but may changed by the receiver or during the validation phase. The program will validate if the unit price entered differs from the unit price per order. Variance are defined in {FCSM-1} code BR - "ORD/GRV Variance amount" and BS - "ORD/GRV Variance %". Should the variance be outside the allowable variance the variance will be subject to approvals.
Dsc%	N10	Trade discount perecentage copied from the order when the GRV's was created, may changed by the receiver or during the validation phase.
Exchange	N10	The rate at which the foreign currency value of the receipt will be converted to local currency. The value is copied from the Order Exchange rate is only updateable if the currecny is not local currency and exchange is updateable on PM documents. If the field Exchange Rate Updateable on the Originating document is (Y)es the exchange rate is updateable Else the field Exchange Rate Updateable on the Originating document is (N)o the exchange rate is not updateable and the exchange rate cannot be changed by the user.
VAT Incl / Excl	BUTTON	Vat = I - Inclusive or E - Exclusive.
Paid/Received	A8	Paid / Received indicator, indicates the method by which goods will be received. Good can be received in quantity or in monetary value. The paid / received indicator on a GRV is updateable until the first unit of the item has been received (first GRV) thereafter the indicators is set for the item. On the first GRV the value is copied from the order thereafter the indicator is set to the value of the GRV's already received. If the line item is indicated here as 'Q'uantity, the indicator may be changed to 'M'onetary in the line item pop-up menu. 'M'onetary will allow the line to be be received as cost instead of 'Q'uantity.Only changes from 'Q'uantity to 'M'onetary is allowed.
Cost	N17.2	If goods are received based on quantity, Paid / Received = 'Q' then cost = Quantity * VAT Inclusive Unit Price . If goods are received based on monetary value , Paid / Received = 'M' then the user enters the cost value and quantity is calculated quantity = unit price / cost. If the cost entered is VAT Exclusive, VAT is added to the unit price Cost is only updateable if the Paid/Received indicator = 'M'onetary.
Total	N17.2	The local currency value of the item which includes the trade discount and exchange conversion.
Full/Rcv	A2	Fully Received can be set up when the iEnabler GRV is created, or it can be changed at validation, which will close the item detail as Fully Received. The result of marking a line as fully received is similar to the complete function for a GRV document.

Block 4: Financial Item Detail

This block will display the financial detail per line item detail, of a line item selected in block 3.

Field	Type & Length	Description
Line	N4	Line number of the item.
Cost Centre	A6	The expense cost centre code of the GLA.
Account	A8	The expense account code of the GLA
Quantity	N11	The number of units for this line item.
General Ledger Notes	A30	The note to follow the tansaction to the general ledger.
Account Type	A4	Creditor account Type.
Originating From	A2+A15	The order from which the GRV was created. The Document Type of the copied document The Document Number of the copied document
Cost	N17.2	Cost price of item.
Total	N17.2	The local value of the line.

Example:

Date	System Version	By Whom	Job	Description
01-Jun-2007	v01.0.0.0	x	t12345	New manual format.
01-Mar-2011	v01.0.0.0	Kobus Kleinhans	t163381	Completed field descriptions
14-Nov-2011	v02.0.0.0	Marchand Hildebrand	t178236	Apply manual to Int 2