eProcurement {FRM-6}

General Information

This is the User Manual for the operation and maintenance of the Intergrator e-Procurement Subsystem. It is one of a series of user and technical manuals that is available for the Intergrator systems.

The reader is reminded that the copyright of the Intergrator systems and documentation remains with ITS Tertiary Software, and that users thereof are contractually prohibited from providing information thereon to third parties, such as other educational institutions.

Overview Of Financial System

The ITS Financial System (Menu option {FRM}) consists of the following modules (Menu option in brackets):

The modules are listed in sequence under {FRM}:

1	{FCCT}	Counter Subsystem (Receipts/Ad Hoc Payments )
2	{FCMR}	Mail Recording Subsystem
3	{FACB}	ACB Subsystem
5	{FEBC}	Electronic Bank Conversion
7	{FPM}	Procurement Management (PM)
21	{FSA}	Student Accounts Subsystem
22	{FBL}	Bursaries And Loans Subsystem
23	{FAR}	Accounts Receivable
24	{FSDC}	Debt Collection Interface
27	{FCS}	Code Structures Subsystem
28	{FGL}	General Ledger Subsystem
29	{MEB}	Income And Expense Budgeting

All these modules are fully integrated with one another, and also with the other Intergrator Systems such as Human Resouce, Student Management and Asset Management. More detail on the individual modules can be found in the appropriate User Manuals.

A comprehensive system of access control applies to these modules.

e-Procurement Subsystem

e-Procurment consists of interfaces between the Intergrator system and third parties. The availablilty of an interface is depended on the contractual agreement between ITS Tertiary Software the Vendor and the Institution. Below is a list of the Procurement Interfaces currently available.

	Vendor	Menu
1	MyMarket.com	FPME-1
2	Mpowered	FPME-2

MyMarket.com

The Electronic interface between the Integrator PM Subsystem and MyMarket consists of the following:

Catalogue Downloads - Supplier Item Catalogues available on MyMarket.Com can be downloaded into the procurement system, this download can be done as often as required e.g. daily, weekly etc. to ensure that the latest unit price and other information is available on the Procurement System.
Update of Creditor Item Unit Price Information - For each item on the item catalogue mapped to a stock or general item, the creditor item unit price information, is updated as per catalogue price file. {FPMM-3b2,FPMM-23b3} on download of am catalogue..
Orders - The placing of Orders {FPMO2-1}/ {FPMO2-6} are done on the Procurement Subsystem as normal. If the order Creditor is linked to a My Market Supplier and placed electronically, the order will be sent electronically to MyMarket.com, as soon as the order has reached the status "Normal".
Follow-Up Resend - Orders placed electrono9cally with a supplier on the BB exchange can be resend or followed up.

Orders can be re-sent if the order was not delivered to MyMarket .Com the first time e.g. as a result of internet failure.
Follow-up action may effect on a placed Order. The response of the electronic request will inform the user of the status of the order on the MyMarket.Com side.
The results of the above electronic communication will be confirmed to the user by Email.

Mpowered

The interface between the Integrator PM Subsystem and MPowered consists of the following:

Send Spend Information to Mpowered - Extracts and sends the spend information for the requested period for all vendors not excluded to Mpowered.
Sends Creditor Changes to Mpowered - Extracts and sends changes to the biographical records for all creditors not excluded to Mpowered.
Request Scores fro Flagged Creditors - Request BBBEE scores for creditors

History of Changes

Date	System Version	By Whom	Job	Description
20-Apr-2009	v01.0.0.0	Marchand Hildebrand	t152121	Proof Read System Owner
07-Dec-2016	V04.0.0.0	Ntshabele Morgan	T208911	Removed any reference to discontinued "Investment" and "Long Term " Subsystems