Individual Detail {KOPS-1}

Three types of contact individuals are identified in this three-Block option.

In Block 1, the option is used to create “Other users” on the system (individuals who are not employed by the institution) and to indicate if the person is a representative of any particular company.

In Block 2 the user may display a staff member's information and also indicate if the person is a representative for the Institution.

Block 3 specified the hobbies and/or interests of the contact individual

Fields in the option:

Block 1: Maintain Other Users (use his block only when the individual is not personnel or alumni, else start at block 2)

Field	Type & Length	Description
Individual Number	N9	Enter a unique number for the other user. If this user has been created in the personnel or alumni system, he/she does not have to be created again.
Surname	A30	Enter the surname of the person
Title	A4	Enter the title of the person, e.g. Mr., Mrs., Dr. The <LIST> function contains all the Titles that can be use on the system. To create a new Title use option {GCS-9}
Initials	A6	Enter the initials of the person.
First Name	A40	Enter the first name of the person
Birth Date	DD-MON-YYYY	Enter the birth date of the person
Gender	A1	Enter (M)ale or (F)emale. The description is displayed by the system.
Language	A1	Enter (E)nglish or (A)lternate. The description is displayed by the system.
Representative?	A1	Enter (Y)es or (N)o, depending on whether the person is representing a company or external organisation. The default value is (N)o.
Designation	A40	Enter the job title of the person.
Company Name	A30	Enter the name of the company that this person represents.
View Address Info	Button	Will open the Address Query Screen as example below

Example:

Example Address Query Screen:

Example Contacts, Address and Communication Screen:

The next block function key will display the Contacts, Address and Communication screens.
See Operational Manual for Address and Communication for more detail on this screens.

Block 2: Individual Personal Detail - Personnel Detail

Field	Type & Length	Description
Type	A1	Enter (P)ersonnel or (A)lumnus
Number	N7	Enter the personnel or alumni number. This field is mandatory. Once the number has been entered, all the fields below are populated from the Personnel System, with the exception of “Representative?” and “Physical address”.
Surname		(System display, non-updatable field)
Title		(System display, non-updatable field)
First Names		(System display, non-updatable field)
Representative?	A1	Enter (Y)es or (N)o, depending on whether the person is representing the Institution at an external organisation. The default value is (N)o.
Designation		(System display, non-updatable field)
Physical Address & Postal Code		(System display, non-updatable field)
Postal Address		(System display, non-updatable field)
Telephone		(System display, non-updatable field)
Fax		(System display, non-updatable field)
Language		(System display, non-updatable field)
Gender		(System display, non-updatable field)
Date of birth		(System display, non-updatable field)

Example:

Block 3: Hobbies/Interests

Field	Type & Length	Description
Type	A1	Enter the type of individual: (A)lumnus, (O)ther or (P)ersonnel. This field is mandatory.
Number	N9	Enter the personnel-, alumni- or “other” number. This field is mandatory. The surname and initials of the person is displayed.
Code	A5	Enter the code via the <LIST> function. The description is displayed. To create a new Hobby/Interest codes use option {KCS-11}

Example:

Processing Rules
	No special processing rules

Date	System Version	By Whom	Job	Description
22-Jan-2007	v01.0.0.0	Amanda Nell	t135441	New manual format.
15-Oct-2007	v01.0.0.0	Magda van der Westhuizen	t135441	Insert new images.
17-Dec-2008	v01.0.0.1	Ernie van den Berg	t155163	Review manual