Query GRV {PGR001-4}

This option may be used to query Goods Received Voucher. Selecting this business function a search screen will be displayed forcing the user to enter a Creditor Code and secondly some part of the GRV to be used for generating the list of available GRV's

Prerequisites to use this option:

Access to Web GRV
The user must be a registered personnel member on {PBOP-1} Personnel Biographical before accessing Web GRV.
The user must have a personnel service record on {PBOP-2}

The set up must be done properly on option {PWEBM-11} Business Functions, to make web menu options available.

Set up for Finance iEnabler must be as follows:

System Code = 'P'
Code = 'PF001'
Validate ITS User = 'No'
Parent Business Function = 'P00000'

Setup for Goods Receiving must be as follows:

System Code = 'P'
Code = 'PGR001'
Validate ITS User = 'No'
Parent Business Function = 'PF0001'

Main Screen - Query GRV

Field	Type & Length	Description
Creditor	Number	Enter the Creditor Code
Search String	Varchar	This search string will be used to reduce the search criteria to a manageable list of documents

In order to query GRV, enter a Creditor Code and secondly a part of GRV then click on the search button.

Example:

Screen - List GRV

This screen list GRV's queried from the main screen above

Example:

Click on the navigation link click 'here' to be able to do the following:

View/Upload Delivery Note/Invoice - allows the user to attach document and images to the document.
Notes/Delivery Note - allows the user to attach notes to the document
Print Document - this link allows the user to view the document to be printed.

Screen - Maintain Documents : GRV Web

Click on the navigation link 'View/Upload Delivery Note/Invoice' from the above screen to upload and maintain documents. Click on the Upload Document, Browse and then Save buttons to upload the file required and then save it. On save the screen 'Document Upload: GRV - Web' will appear. Use the close button to go back to the previous screen.

Example:

Screen - Document Upload: GRV Web

The Document Upload: GRV - Web screen displays details of the documents uploaded. Click on the close button. You will now be re-directed to the screen 'Maintain Documents - GRV Web'

Example:

Screen - Maintain Documents: GRV Web

This screen will enable the user to view the uploaded and saved documents. You may use the button 'Upload Document' to upload documents as required. The button 'List Selection' will enable you to list and view all saved documents uploaded. Click on the actual file name to view details of the file.

Example:

Click on the Document Sequence of your choice to maintain a specific document. By selecting the link 'Maintain Document' you will be directed to the screen 'GRV - Web - Maintain' where you will be able to amend or cancel a note.

Example:

Screen - GRV Web - Maintain

Enter or amend remark for specific GRV by using the white space on this screen and then click on save. The remark will be added to the above screen just below the Remark column. Use the return button to go back to the previous screen

Example:

Screen - GRV - Web - List

Click on the navigation link 'Notes - Delivery Note' from 'Query GRV' screen above to attach notes to document. Use New Note button to add new notes.

Example:

Screen - GRV - Web - New

This screen may be used to add a new note to document. The Note Type default to Student Debtors Document Note, Communication Method to System Note and Direction to In, these values may be changed as required. The Action Date, Time and Note are not mandatory fields. Click on save button to save a note after all the required information is entered.

Example:

Screen - GRV - Web - List

This screen displays a list of all saved notes. Click on the navigation link 'Maintain Note' or 'Maintain Reminders' to amend or add a reminder to the note.

Example:

Screen - Maintain Note

The user must indicate the note status and enter note on the white area of this screen to amend or cancel a note. The note status default to 'N' and the amend note field is not compulsory. Click on save when all the necessary information is entered to commit changes.

Example:

Screen - Notes List

This screen displays notes amended or cancelled from the previous screen.

Example:

Screen - New Reminder

A new reminder for specific note may be added by using this screen. A List of Values pop-up screen is available to search for users by code or description. A calendar is also available and may be used to enter the reminder date. Click on save button after all the required information has been entered to commit changes.

Example:

Screen - List Reminders

This screen displays a list of reminders for a specific note. Click on the reminder number of your choice to either amend or add a new reminder.

Example:

Screen - Amend Reminder

A reminder may be amended by using this screen. Enter all the required information and then click on save to commit changes.

Example:

Screen - Print Document

Click on the navigation link 'Print Document' from Query GRV screen to view and print document. This document that indicates different item line numbers with details will be printed on users request.

Example:

Screen - Budget Allocation

The Budget Allocation navigation link navigates to the Budget Allocation screen. Items from this screen are not updateable. Click on the return button to go back to previous screen.

Example:

Processing Rules
	No special processing rules.

List of fields in xml/xsl object (delete if not applicable):

See Also:

Procedures:

None

History of Changes

Date	System Version	By Whom	Job	Description
24-Mar-2011	v01.0.0.0	Precious Diale	t163381	New manual format.
14-Nov-2011	v02.0.0.0	Marchand	t178236	Apply manuals to INT2