Consolidate Leave Records {PLOP-3}


Leave records will be kept in the system indefinitely and the user may, from time to time, want to remove records older than, say, one year.  This option may be used for that purpose.

 
User Selection Prompt Text
* an item between square brackets [ ] is the default answer 		Type
&
Length		 Comments
1 Start Personnel Number [0]. N9  
2 End Personnel Number [999999999]. N9  
3 Supply Leave Package or ALL [ALL]. A3  
4 Supply Leave Type or ALL [ALL]. A3  
5 Date up to which to consolidate. DD-MON-YYYY  
6 Sort Order for Report. A1 (A)lpha-numeric or (N)umeric.
7 Consolidate Leave for in-service personnel only or all.   A1 (I)n-service or (A)ll.
8 Run in (T)rial or (U)pdate Mode [T]. A1 (T)rial or (U)pdate.
 

Sort Order Per Comments
1 As in the user selection.  


System Select  
1 As in the user selection parameters.



Example:

Example of ...






Processing
Rules		   
 1 After forming the balance as at the above date, the system will delete the above records and will then create a consolidated transaction with start and end dates equal to the consolidation date and comment “* BALANCE BROUGHT FORWARD *”.
2 A full control report is produced, containing the following details per leave package: 

  • Personnel number and name.
  • Leave type.
  • Term start and end.
  • Days.
  • Credit or Debit indicator.
  • Comment. 
Subtotals are given for each leave type per person, indicating the total debits and credits and the Balance brought forward that was created. 
This report should be filed for audit purposes, since it represents the final hard copy of the deleted transactions.

History of Changes

Date System Version By Whom Job Description
01 Mar 2007 v01.0.0.0 Frans t123847 Program to run in trial mode
16-Oct-2008v01.0.0.0Magda van der Westhuizent151711Update manual:  Language Editing:  Juliet Gillies.