Query Requisition {PR0001-7}

This function is used to query requisitions. In this option the user can query the requisition in any status excluding the processing. In the status Verification, Funds Approval 1 or 2 only the requisition can be viewed, in status Final (Normal) the Stock Issues, Order, GRV and Invoice document information can be viewed.

Clicking on the function "Query Requisition" opens the Query Requisition screen where the user can enter query selection criteria.
The purpose of entering query criteria is to reduce the number of requisition returned by a query or to target specific requisition. It is not necessary to enter query criteria other than a start and end date. Once query criteria has been entered, the criteria is kept for the login session.

Start Date	The start document date of documents to be retreived by the query.
End Date	The start document date of documents to be retreived by the query.
Person Type	The person type of the user that created requisitions to be queried. Valid person types are (P)erosonell (S)tudent or (O)ther. If no person type is selected person number may not be used to query requisitions.
Person Number	The person number of the user that created the requisition to be queried. The list of values on the field will display person number and the person number and type for the person type selected.
Department	The department code as entered on the delivery instruction of requisitions to be queried. The list of values lists department codes and descriptions.
Document Number	The document number to query. Should the user want to query a requisition where the number is known to the user, the number can be entered.
Requisition Classifciation	Should the user require documents for a specific requisition classification, the requisition classification may be selected. The list of values will only be available if the person number and person type is completed. The list of values will list all requisition classification for the person number and type.
Status	The document status to query. Should the user require documents in a specific status selecting a status will only query documents in the status entered.

Name	Type	Action
Search	Button	Search execute the document search.
Clear Form	Button	If the user wants to clear the information entered clicking this button will remove the default values and values entered.

Search a Document Rules

The rule that we apply are as follows:

1.) If the user is the original user that created the documents on which the search is based and the document status is not (P)rocessing the search will retrieve the documents as per search criteria with their related documents.
2.) If the user have permissions to any part of the documents on which the search is based, the user can view the documents and all the related documents. The table below indicates the permission that is applied to determine if a user has may view a document.

Type of User	Function	Function Description	FCSM-5
Requestor	FPDR	Maintain Request
Buyer	FPDO	Maintain Orders	Buyer
Insufficient Funds	FFPR	Override Funds PM Requestion	Insufficient Funds
Insufficient Funds	FFPO	Override Funds PM Order	Insufficient Funds
Approver - Request	FAPR	Approvals PM Requestion	Approver
Approver - Order	FAPO	Approvals PM Order	Approver

Example: Query Requisition

Example: Query Requisition - Search Result List

Example: Query Requisition - Requistion Progress List

Example: Item Detail

Example: Budget Allocation Detail

Example: Query Requisition - Requistion Progress List Budget Allocation Detail

Example: Document Detail

Example: Print Document

History of Changes

Date	System Version	By Whom	Job	Description
27-May-2009	v01.0.0.0	Marchand Hildebrand	t156750	New manual format.
12-Nov-2009	v01.0.0.0	Marchand Hildebrand	t158353	Manual Review
28-Mar-2013	v03.0.0.0	Marchand Hildebrand	t181574	Add new user restrictions rules