ID Possible Duplicate Applicants From CAO {SCAO2-1}

This program can be used to identify possible duplicate applicants from the CAO file. These duplicates will be persons who that already have a biographical record (and applicant number) in the ITS system. The institution can then decide whether to continue using the previously allocated number for the applicants now loaded from the CAO master file.

The program should be run before the CAO master file is loaded (see the section titled 'SEQUENCE OF EVENTS TO LOAD CAO DATA').

Prompt Text ^{* an item between square brackets [ ] is the default answer}	Type & Length	Comments
Academic Year of Application.	YYYY
Full file name of CAO MASTER file Or <ENTER> for default.	A201	(the default defined in {SCAO1-9} for function CAOMAS will be displayed
Print Only Registered Student Numbers [Y]es / (N)o.	A1
Number Of Characters To Use Or <ENTER> For Full Surname.	N2

Sort Order	Per	Comments
	Name and Applicant number.

System Select
	To identify possible duplicates, the following fields are used in comparing records from the master file with records in the table IADBIO (Biographical information of a applicant): The full surname or the first 'n' characters, as indicated by the user. The first three characters of the first names. The birth date. The program will print the data (name, CAO number, birth date and address) from the CAO master file and then the data from IADBIO. If a registration record exists for an applicant number in IADBIO, the latest year of registration, qualification code and study period is printed. Coding has been added to compare O'Neil and O Neil and Mac. and Mc. ID Possible Duplicate Applicants From CAO (Ctd).

System Select

To identify possible duplicates, the following fields are used in comparing records from the master file with records in the table IADBIO (Biographical information of a applicant):

The full surname or the first 'n' characters, as indicated by the user.
The first three characters of the first names.
The birth date.

The program will print the data (name, CAO number, birth date and address) from the CAO master file and then the data from IADBIO.
If a registration record exists for an applicant number in IADBIO, the latest year of registration, qualification code and study period is printed.
Coding has been added to compare O'Neil and O Neil and Mac. and Mc.
ID Possible Duplicate Applicants From CAO (Ctd).

Example:

Processing Rules
	No special processing rules.

Date	System Version	By Whom	Job	Description
13-May-2008	v01.0.0.0	Magda van der Westhuizen	t149068	New manual format.
12-Aug-2008	v01.0.0.0	Magda van der Westhuizen	t152203	Update manual: Language Editing - Juliet Gillies.
04-Aug-2009	v01.0.0.0	Charlene van der Schyff	t160160	Task no required for srelease.