Shared Applications - Override Insufficient Funds

This applications are common to the applications in the PM - Accounts Payable module. This applications are normally not directly accessible from a menu but from Pop Up Menus on related fields in Accounts Payable options.

The purpose of these application to enable the user to "Force" budget on lines, to which the user has Budget Override privileges, with insufficient funds
To force budget means to force a transaction where the system will not allow the document to commit, due to insufficient funds, to commit. When forcing budget the users sets the budget flag on a line with insufficient funds to (F)orce which will result in programs treating the line as sufficient.

The user can only force Insufficient Funds if the field Override Insufficient Funds Yes/ No {FCSM-5} is set to (Y)es for the user.
The document has not yet been used in a higher document is PM document hierarchy.

Fields in the option:

Block 1: Override/Reject Insufficient Funds

This block displays the document number, type and document total.

Field	Type & Length	Description
Document Number	A15	Displays the document number of the document with insufficient funds lines.
Document Type	A2	Displays the document type of the document with insufficient funds lines.
Creditor, Name and Currency	N9	Displays the creditor code of the document with insufficient funds lines.
Process Date	DD-MON-YYYY HH:SS	Displays the process date of the document.
Document Date	DD-MON-YYYY	Displays the documents date of the document.
Year/ Cycle	N5	Displays the year and cycle of the document.
Given Currency	N15.2	Displays total document amount in creditor currency. The amount is calculated as the sum of item quantities multiplied by the VAT inclusive unit price of an item in creditor currency.
Local Value	N15.2	Displays total document amount less VAT.
VAT	N15.2i	Displays VAT amount is in local currency.
Value	N15.2	Displays total document amount in local currency.
Override All	Button	Override all set all lines with insufficient funds to which the user has access to forced. The document will commit if all lines on the document has a budget control indicator of sufficient or forced.

Example:

Block 2:

Field	Type & Length	Description
Description		Displays the item description. If the item consist of more than one line the description only display for the first line of the item.
Cost Centre	A4	Displays the cost centre of the line
Account	A8	Displays the account of the line
Total	N17.2	Displays amount of the line in local currency
Budget Control	A1	The budget control status of the line is displayed in this column. Only the budget status insufficient can be updated on a line. By invoking the Pop Up Menu on this field of a line the user can force or reject budget control. Right click invokes the Pop Up Menu. Pop Up Menu - available on field "Budget Indicator" only if the budget indicator "Insufficient" Force - By selecting this option, the user overrides the budget control rule on the GLA, the system inserts a forced budget indicator on the line. After forcing an insufficient line, GL-programs will include the line as a commitment. A report of all forced records can be printed using option {FPMOR2-30}. Budget Status Indicators Sufficient The line has sufficient funds. Insufficient The line has insufficient funds on the GLAs Forced A user forced insufficient funds on the line. Right click on a forced budget indicator displays the user who forced budget control.

Example:

Processing Rules
	No special processing rules