Shared Applications - Duplicate Documents: Repeating Documents

These applications are common to the requisition and input applications although field attributes may differ depending on the type of document processed. These applications are normally not directly accessible from a menu but from related Pop Up Menus on fields in the Requisition or Order options. The ITS philosophy is that the user should be able to enter a request or order on the Requisition or Order options, should the user however require additional functionality the functionality is available and directly accessible from the record on a second or third level.

General

This option allows the creation of documents that must be repeated a given number of times within or over a financial year.
If the repeating document screen is complete and the document changes status to Normal for the first time the system will generate the repeating documents (children).
After the creation of the repeating documents,these documents will be individual documents in the on right and any changes to the repeated document (mother) will not be carried forward to the repeating documents (children).
The repeated documents (children) copy from field will refer to the original document.

Block 1: Repeating Documents

Field	Type & Length	Description
Document Number	A10	The Document Number from which the user drilled down will be displayed. The field is not accessible to the user.
Document Type	A2	The Document Type from which the user drilled down will be displayed.
Interval	N4	Valid values are: annually (every 12 months), bi-annually (every 6 months), tri-annually (every 4 months), quarterly (every 3 months), bi-monthly (every 2 months) and monthly (every month) and indicate the interval between successive documents, in months.
Time Repeat	N4	The number of times this document must be repeated. Valid value range is 1 to 24.
First Year	YYYY	The year defaults from the document to be repeated and can be viewed on the Document Detail screen of the document to be repeated.
First Cycle	N2	The cycle defaults from the document to be repeated and can be viewed on the Document Detail screen of the document to be repeated.
Generated	A1	Valid values are (Y)es or (N)o. The system will default (N)o into this field and then when the system has generated the repetitive documents will set this flag to (Y)es.
Create Repeating	Button	Clicking this button creates the repeating documents. Once a document has been repeated the button is no-longer displayed on the screen.

Example:

Block 2: Document Detail

Field	Type & Length	Description
Document Number	A10	Displays the repeating Document Number created.
Document Type	A2	Displays the repeating Document Type created.
First Year	YYYY	Displays the year of the document created.
First Cycle	N2	Displays the first cycle of the document created.

Example:

Processing Rules
	No special processing rules

Date	System Version	By Whom	Job	Description
07-Jun-2007	v01.0.0.0	Amanda Nell	t134659	New manual format.
26-Jan-2009	v01.0.0.1	Marchand Hildebrand	t152121	System Owner Proof Read