Shared Applications - Override Insufficient Funds

These applications are common to the requisition, order and goods received input applications although field attributes may differ depending on the type of document processed. These applications are normally not directly accessible from a menu but from related Pop Up Menus on fields in the Requisition, Order or Goods Received options. The ITS philosophy is that the user should be able to enter a request or order on the Requisition or Order options; should the user however require additional functionality the functionality is available and directly accessible from the record on a second or third level.

Fields in the option:

General

The purpose of these application to enable the user to view all lines of a document and to allow the user to "Re-Do budget Control", "Force", "Reject", "Force All Insufficient Funds Lines or "Reject All Insufficient Lines" on lines to which the user has Budget Override privileges.

The user can only force or reject Insufficient if the user is set to (Y)es in the Override Insufficient Rule field of option {FCSM-5}
The document is not yet used in a higher hierarchy document.

Block 1: Override/Reject Insufficient Funds

This block displays the document number, type and document total.

Field	Type & Length	Description
Document Number		Displays the Document Number of the document from which the user selected to drill down or that the user queried.
Document Type		Displays the Document Type of the document from which the user selected to drill down or that the user queried.
Total		Displays the document total in local currency .
Override All	Button	By clicking this button , the user overrides the budget control rule on all GLAs of the document to which the user is restricted where the budget indicator is insufficient, the system inserts a forced budget indicator on all lines where the budget indicator is insufficient.
Reject All	Button	By clicking this button option, the user rejects the expenditure on all GLAs of the document to which the user is restricted where the budget indicator is insufficient, the system inserts a recjected budget indicator on all lines where the budget indicator is insufficient and set the approval fields on teh line to disapproved.

Example:

Block 2:

Field	Type & Length	Description
Description		Displays the item description. If the item consist of more than one line the description only display for the first line of the item
Cost Centre	A4	Displays the cost centre of the line
Account	A8	Displays the account of the line
Total	N17.2	Displays the item unit total value in local currency VAT inclusive for the line.
Budget Control	A1	The budget control status of the line is displayed in this column. Only the budget status insufficient can be updated on a line. By invoking the Pop Up Menu on this field of a line the user can force or reject budget control. Right click invokes the Pop Up Menu. Pop Up Menu - available on field "Budget Indicator" only if the budget indicator "Insufficient" Force - By selecting this option, the user overrides the budget control rule on the GLA, the system inserts a forced budget indicator on the line. After forcing an insufficient line, GL-programs will include the line as a commitment. A report of all forced records can be printed using option {FPMOR2-30}. Reject - The user rejects the expenditure on the GLA. Rejecting a line results in the following: The system inserts the budget indicator reject. If the financing method of the line is quantity, both approval fields of the line are set to "N". If the financing method of the line is percentage or cost, all approval fields of the item are set to "N". Re-Do Budget Control - Selecting this option selects all lines on the document where the budget indicator on the line indicates insufficient funds or incomplete information. Budget control is performed on all the selected lines and the budget indicators are set according to budget control rules. Budget Status Indicators Incomplete Information Budget control was not yet performed or budget control was performed but no approved creditor (Quotation) was linked to the item when budget control was performed. Sufficient The line has sufficient funds. Insufficient The line has insufficient funds on the GLAs Forcedto which the user is restricted A user overrode insufficient funds on the line. Right click on a forced budget indicator displays the user who forced budget control. Rejected A user rejected the expenditure on an insufficient funds line. Right click on a reject budget indicator displays the user who rejected the line.

Example:

Processing Rules
	No special processing rules

Date	System Version	By Whom	Job	Description
07-Jun-2007	v01.0.0.0	Amanda Nell	t134659	New manual format.
23-Jan-2009	v01.0.0.0	Marchand Hidebrand	t152121	System Owner Proof Read