Function Definition {USERS-2}

In this two-Panel boxes , the Control Officer can define Functions and subsequently link specific Menu Options to these functions.

When the grouping of menu options to functions has been done, users can be linked to these under option {USERS-3}, TAB - Individual User Functions in the System.

A "Function" could define the Menu Options to which any of the following persons would, for instance, have access:

a Faculty / School Officer
the STATS Officer
a Personnel Officer, etc.

In order to understand the working of this facility, a distinction has to be made between two types of menu options:

Lowest Level Options are Menu Options that lead to either an Oracle screen or to a report.
Higher Level Options are Menu Options which, when executed, lead to another menu. The names of all higher-level Menu Options are displayed on the menu screens.

In order to create a complete "Profile" for a user, which may consist of a number of "Functions", the following is required:

The User must be identified to the System
The higher-level Menu Options
The lowest level Menu Options leading from the above options, and to which the User must have access, should be defined. In respect of each such option it must also be specified whether the user has "read only" or "updating" privileges.

Two methods can be followed here, i.e:

If a User need only have access to certain Options on a Menu, then those particular options need to be defined individually.
If a User should have updating access to all the Options on a Menu, e.g. a Reports Menu, then existing Functions on the system can be used for this purpose. This obviates the need to create the individual records in respect of each report option. The function "TOTAL" will provide access to all the standard options in ITS.

The following functions have been pre-defined and are provided with the system:

FUNCTION CODE	FUNCTION DESCRIPTION	FIRST MENU
ACCESS	ACCESS CONTROL SYSTEM	AMAIN
ALUMN	ALUMNI SUBSYSTEM	SALUM
ASSET	ASSET SYSTEM	ACS
BATCH	BATCH PROCESSING SUBSYSTEM	BATCH
CARD	CARD SYSTEMS	CID
CLUB	CLUB SUBSYSTEM	CLMAIN
COOP	CO-OPERATIVE EDUCATION	COOP
DBASA	DATABASE ADMINISTRATOR	DMAIN
DPACK	DEBTPACK INTERFACE	FSDC
FIN	FINANCE OFFICER	FRM
GEN	GENERAL SYSTEM ACCESS	GMAIN
KMAN0	MASTER CONTACT MANAGEMENT FUNCTION	KMAIN
LIB0	MASTER LIBRARY FUNCTION	LRM
MAIN	TOTAL SYSTEM ACCESS	MAIN
MEALS	MEAL SYSTEM FOR SUPPLIERS	CME
MEDIC	HEALTH SYSTEM	HMAIN
MISS	MANAGEMENT INFORMATION SYSTEM	MISS
PARK	PARKING DISCS FUNCTION	GPM
PERS	PERSONNEL SYSTEM	HRM
PLACE	SPACE INVENTORY SYSTEM	SPMAIN
QUAL	QUALITY ASSESSMENT	QMAIN
RES	RESEARCH ADMINISTRATION	SRES
SAPSE	SAPSE REPORTING SYSTEM	GSYS2
SCOUR	SHORT COURSES	SCOUR
SDIST	DISTANCE EDUCATION	SDIST
SENQ	STUDENT ENQUIRY SUBSYSTEM	SENQUR
STUD1	ACADEMIC STRUCTURE SUBSYSTEM	SACAD
STUD2	STUDENT APPLICATIONS	SNAPP
STUD3	REGISTRATION SUBSYSTEM	SREG
STUD4	STUDY RECORD SUBSYSTEM	SSTUDY
STUD5	TIMETABLE SUBSYSTEM	STIME
STUD6	EXAMINATION TIMETABLE SUBSYSTEM	SEXAM
STUD8	STUDENTS CODE SUBSYSTEM	SCODE
STUD9	STUDENT MAINTENANCE SUBSYSTEM	SMNT
STUDA	LETTER/LIST/LABELS SUBSYSTEM	SLLL
STUDC	COOPERATIVE EDUCATION	COOP
STUDD	STUDENT DISTANCE STUDY MATERIAL	SDGUID
STUDV	STUDENT DATA VALIDATIONS	SMNTA
TOTAL	ALL STANDARD OPTIONS UPDATE	MAIN
USERS	USERS ACCESS DEFINITIONS	USERS

Fields in the option:

Panel Box 1 Tab 1: Function Codes and Descriptions

All fields in this option are mandatory:

Field	Type & Length	Description
Function Code	A9	A unique code to identify the function to be declared.
Function Name	A40	The name of this function.
Copy Functions From	A9	Enter the Function Code which to Copy from.
Function DescrIption	A9	Function code will populate the description of the code

Block 3: Copy Functions From

Creating new functions can be a tedious task, particularly if many options are involved. This option allows for a new function to be created which is almost identical to an existing one. This is useful in cases where the new function is very similar to an existing one. The required changes to the newly created function can be made once the copy process has been completed.

The function to be copied is then searched under this option and the new function code is also entered. Upon the <SAVE> of this record, the system will link all the menu options of the existing function to the new one. The user can query these options on a search, and make the required change that will update the amendments.

Example:

Panel Box 2 : Functions and their Menu Options

Field	Type & Length	Description
Function Code	A9	One of the Functions defined above must be entered here. The name of the Function Code will display.
Function Name		Function code will populate the description of the code
Menu	A7	The Code of a Menu to be linked to this Function must be supplied.
Menu Description		Menu option will populate the description of the menu
Option	A2	The Option of the Menu to be linked to this Function must be supplied.
Menu Option		Optione will populate the description of the option
Access Level	A1	The level can be either (U)pdate or (S)elect, granting the user of this function / menu option combination either total or only limited ("Select") access into the database. Although this is a mandatory field, it will only be used by the system in the case of lowest level options. A limitation of "S" on a higher level menu will therefore not preclude updating under a lowest level option if that lowest level option is indicated as "U". Access control will not be done to menu options that lead to other menus.
Bus. Func. Only	Tick	Tick this field if Menu Option can only be Accessed from Business Functions
		Note: A function will typically consist of a large number of records: and one menu option could appear in any number of functions. If a function should for example access only one report in a sub-system, then access can be provided to that report option only. The system will, however, preclude two functions to be linked to the same user, if those two functions include the same menu option.

Example:

Processing Rules
	This is required for the whole line to be copied, as we sometimes need to either change the function code or sometimes the menu and sometimes the option.

Date	System Version	By Whom	Job	Description
20-Dec-2006	v01.0.0.0	Charlene van der Schyff	t134774	New manual format.
11-Mar-2008	v01.0.0.0	Vaughn Dumas	t134774	System owner proof read.
15-Sep-2008	v01.0.0.0	Charlene van der Schyff	t152060	Edit language obtained from proof read language Juliet Gillies.
15-Oct-2012	v01.0.0.1	Sister Legwabe	t185244	Change the length of code and function to A9
22-Oct-2012	v01.0.0.1	Dinong Sereko	t185244	System owner proof read.
05-Apr-2018	v04.1.0.0	Sarah Seeletse	t226227	Update with New int4.1 image
12-Sep-2018	v04.1.0.0	Sthembile Mdluli	t230098	Update with amendment functionality "copy function from" as it was from INT3
22-May-2019	v04.1.0.1	Sthembile Mdluli	t231272	ADF update
29-May-2019	v04.1.0.2	SthembileMdluli	t236144	Duplicate button added to copy.