Delete Old Transactions {FGLM-8}

When users need to delete old transactions, this option should be executed. The deletion of transactions is dependent on the "retainment" rules set up in option {FCSM-2}.

Capitalisation Journals {FGLM-21 to 24}

GENERAL

Normally institutions would budget for capital expenditure and the expenses that will take place in the "expenditure-range" of accounts. At year-end, capitalisation and financing of the assets should be done: this consists of:

Dr: Asset account in Balance Sheet.
Cr: Expenditure account (the expenses were recorded here).
Dr: Financing Fund (Ex: Unexpended Fixed Asset Fund).
Cr: Investment in Fixed Assets.

This example reflects a situation where assets were acquired. The opposite situation could also occur and the above entries will be transposed, with a "de-capitalisation" effect.

These entries should be done in cycle 13, leaving the "normal" financial year cycles 1 - 12 unchanged.

The first problem is that these capitalisation entries could result in hundreds and even thousands of transactions: and secondly there are differences in the accounts to which the capitalisation should be done or out of which it should be funded. Typically, all the budget accounts will be cleared to the institutions' central asset account and it will be funded out of the Unexpended Fixed Asset Fund: capital expenditure from Research Funds will be cleared to its own asset account.

This option provides a screen on which the parameters for such a journal can be specified and a batch-run can then be executed to generate the journals. The data elements generated by a journal are the same as for a normal journal. (See option {FGLO-1}).

The capitalisation must be done per Ledger Code.

User Selection	Prompt Text ^{* an item between square brackets [ ] is the default answer}	Type & Length	Comments
	This Operation Can Take Time Because The System Will Calculate The Value Of Transactions For Each GLA And Insert The Balance As a New Transaction. Detail Transactions For The Specified Year Will Be Deleted. Are You Sure This Is What You Want? Pleas Enter (Y/N)	A1

Sort Order	Per	Comments

System Select
	No special system selection

Example:

Processing Rules
	No special processing rules.

Date	System Version	By Whom	Job	Description
29-May-2008	v01.0.0.0	Charlene van der Schyff	t145484	New manual format.
25-May-2008	v01.0.0.1	Charlene van der Schyff	t158348	Edit language obtained from proof read language Juliet Gillies.
04-aug-2009	v01.0.0.2	Charlene van der Schyff	t160160	Task no required for srelease.