Entering Timesheet Information {FJCO-3}

The records that are entered under this option essentially detail the number of hours spent by person on a particular job. Most jobs are, however, handled by teams consisting of more than one person who might be using the same vehicle. They might all be spending the same amount of time on each job on the same day. This option allows for the entering of this data with the minimum amount of effort.

Fields in the option:

Block 1: Labour and Vehicle Usage

Field	Type & Length	Description
Job Number	N8	The number of the job is entered here. The first line of the remarks on the job will be displayed.
Vehicle Cost	Button	Use the enter key or click the button to change to the vehicle cost processing mode. If the team uses an asset such as a vehicle, the registration or serial number is entered. The description and asset number of the asset, as well as its charge out rate, will be displayed. If the user needs to change to labour cost mode, press the <Previous Block> command, use the <Enter> key or Click the button to switch. On <NEXT BLOCK> command, the team members will be displayed in block 2.

Example(s):

Block 2: Labour Usage

This Block is used to display the members of the team who have been assigned to the job entered in block 1. Their role, person number, names and rate are displayed. If a person was not assigned to the job in {FJCO-1}, TAB - Person / Creditor Allocated to Jobs he may be added to the list and his time recorded in block 3. A person may be removed from the list by executing the <DELETE RECORD> command.

On <NEXT BLOCK> command, the team members will be displayed in block 3.

Field	Type & Length	Description
Team	A1	Select a team whether it be Team leader or Team Assistant.
Number	N11	Enter the job number.
Name	Display	Will display.
Role	A2	Enter the Role of this team member.
Description	Display	Will display.
Rate	N9	Enter the charge out rate.

Example(s):

Block 3: Labour Hours

The times spent on jobs are entered here:

Field	Type & Length	Description
Hours For:	Display	The personnel names and surname of the team members will be copied to this field.
Date	(DD-MON-YYYY)	The date on which work was done on this job. The day of the week will be displayed for control purposes.
Start Time	N4	The time at which the job commenced or resumed on a job for a date.
End Time	N4	The time at which work was completed or interrupted on a job on a specific date.
Hours	N5.2	The hours worked on this job on this date. The labour cost will be displayed (hours x rate); alternately it can be entered here.
Amount	N11	Enter the transaction amount.

Example(s):

Block 4 : Vehicle Costs (Button)

Normally the creation of records in respect of vehicle usage is fully catered for in Block 3 above. Block 4 can, however, be used to query and amend existing records: it can also be used to create new records. The fields are:

Field	Type & Length	Description
Registration/Serial Number	A15	The registration or serial number of the asset as defined in the menu {AOPS-1} in the Asset System. The description of the asset will be displayed.
Date Vehicle Used	(DD-MON-YYYY)	The date created.
Kilometres Travelled	N5	The distance travelled for this job.
Cost	N11	The amount charged will be displayed, being rate x kilometres. Otherwise the actual cost can be entered.

Example(s):

Processing Rules
	No special processing rules.

Date	System Version	By Whom	Job	Description
26-Jan-2007	v01.0.0.0	Charlene van der Schyff	t133800	New manual format.
19-May-2009	v01.0.0.1	Charlene van der Schyff	t158346	Edit language obtained from proof read language Juliet Gillies.