Cancel GRVs {FPMO3-4}

This application is used to Cancel or Complete Goods Received Vouchers

Cancel - All items on the document are cancelled and the document cannot be used in a higher document in the hierarchy of documents in the PM system.
Complete - The document has been used in a higher document in the hierarchy of documents in the PM system and only the outstanding items on the document are cancelled.

Only one Cancel/Complete reason record can be created per document.

The program will only allow the user to cancel the document if the document was not used in a higher document of the hierarchy.
If the document was used in another document of the hierarchy, the user must complete the document.
A cancelled/completed document cannot be changed, updated or deleted by a user.
The cancellation of a GRV automatically generates a Supplier Return.

Records in this program are not updateable and cannot be deleted.

If the SOD NA - (Y)es on cancelling a GRV the supplier return created will also be written to the receipts interface table.

If the SOD TX - on cancelling a GRV the supplier return created will also reverse the input claimed when the GRv was created.

Field	Type & Length	Description
Document Type	A2	The Document Type the user wishes to cancel. The documents available to be cancelled are determined by the menu option i.e. if called from the GRV option only GRV's can be cancelled.
Document Number	A10	The Document Number that the user wishes to cancel. The <List of Values> on the field will list the Document Number, Document Type, Process Date and Creditor Code of documents with status Normal and with items not copied or partially copied to a higher document in the hierarchy. The user can select a document from the <List of Values> or enter a document number if known to the user. Only valid documents will be accepted.
Type Code	A1	Valid values are Change, Complete or Cancel. The following describes each value: Cancel Type Code - Usage is to cancel a document that was not used in a higher hierarchy document. The cancelation of a GRV automatically generates a supplier return. Complete Type Code - If the user wants to cancel a document but the document was used in a higher hierarchy document. If a document is cancelled or completed on selecting the Document Type and Number, the program will automatically set the value of the field to the action allowed for the document i.e. cancel or complete. The user is not allowed to update the action. If the user must enter a change reason the program will automatically pop up in the option in which the user is busy with the value of the field as change and force the user to enter a change reason. The rest of the fields are mandatory as soon as the type code is not null.
Date and Time	DD-MON-YYYY hh24mm	The system will complete this field with the system date and time. The user can only query this field.
Reason Code	A6	Enter a valid reason code for the Type Code as defined on option {FPMC-8}. The description of the Reason Code will be displayed. A list function will display all the valid reason codes for the type code plus the reason code description.
User	A8	The system will default the user code that completed this record. The user can only query this field.

History Of Changes

Date	System Version	By Whom	Job	Description
08-Jun-2007	v01.0.0.0	Amanda Nell	t134663	New manual format.
27-Feb-2007	v01.0.0.1	Marchand Hildebrand	T152121	Proof Read System Owner
25-Feb-2011	v02.0.0.1	Marchand Hildebrand	t164941	Add SOD , TX, NA