Event Log File  {FPRM-3}


The execution of events during a payroll occur in a fixed sequence as discussed in the on-line documentation of the Run Cycle Control File {FPRM-2}:  they are logged by the System. The log may be queried using this option.


Fields in the option:

Block 1:  Event Logfile 

"C" (Salary Calculations) records can be deleted unless the "Q" (Generate Payments, Close Month) record already exists for the pay cycle and calculation number.

Other records may not be deleted or created.


Field Type
&
Length
Description
Event Type A1 Event Type.
Event Description A30 Event Description.
Cycle (YYYYMM) Pay cycle for which event occurred.
Calc No N1 Calculation number for which event occurred.
Calc Seq N2 Calculation sequence for which event occurred.
Pay Date N1 Pay date number, using ACB's "One day Service".
Personnel Number N9 Personnel number of the person for whom the event occurred.
Pay Freq A1 Pay Frequency Indicator.
Date and Time (DD-MON-YYYY HH24MISS) Date and time when event occurred.
User A8 The user who Executed the event.
Salary/Bond Tape Seq N4 ACB Tape Sequence Generated for Salary/Bond/Other

Example(s):






Block 2:  Log of IRP5 Generation

The execution of IRP5 / IT3A events during a payroll should occur in a fixed sequence.  This file logs the occurrence of these events.

When the option is executed, a query will show all occurrences of those events, which are linked to a tax year in descending date order. The information displayed on this option is necessary for the rollback / re-creation of IRP5 file / print of IRP5s.

An audit trail of the Event Logfile between given pay cycles can be requested via option {FPRMR1-2}.  This audit trail is important, particularly in view of late rollbacks and calculations.
 


Field Type
&
Length
Description
Transaction Year N4 (CCYY) Transaction Year.
Period of Reconciliation A6 (CCYYMM) The period of reconciliation.
Live Run A1 Run type indicator.
Creation Date and Time (DD-MON-YYYY HH:MM) Creation Date and time.
From IRP5 certificate A30 IRP5 certificate number from.
To IRP5 certificate A30 IRP5 certificate number to.
Run Type A1 Type of IRP5 run indicator.
User A8 Created by user.
Status A10 Status of IRP5 generation.
SARS Tape Generation No N4 Tape generation number.


Example(s):




Block 3:  3rd Party ACB Tape Log

This option keeps a log of all 3rd Party ACB Tape generations.

Field Type
&
Length
Description
Event Type A1 Event Type K for the third party payment.
Event Description A30 Event Type K Description.
Cycle (YYYYMM) Pay cycle for which event occurred.
Calc No N1 Calculation number for which event occurred.
Calc Seq N2 Calculation sequence for which event occurred.
Pay Date N1 Pay date number, using ACB's "One day Service".
3rd Party ACB Tape Seq N9 Calculation Sequence Number for which Event Occurred
Action A8 Generate or Rollback
Pay Freq A1 Pay Frequency Indicator.
Date and Time (DD-MON-YYYY HH24MISS) Date and time when event occurred.
User A8 The user who Executed the event.


Example(s):




Block 4: ITAS file Generation (statutory reporting to Namibian Inland Revenue)

This tab keeps a logfile for all ITAS processes that are run. Records will be created here when the below processes are run:
Field Type
&
Length
Description
Payroll Cycle D6 This field indicates the pay cycle for which the file was processed
Tape Sequence N2 Calculation Sequence for the file that was processed
Date and Time (DD-MON-YYYY HH24MISS) The Date and Time the file was processed
User A8 The User who performed the action
Action A8 Generate or Rollback

Example


Processing
Rules
 
  No special processing rules


See Also:


History of Changes

Date System Version By Whom Job Description
28-Jan-2007 v01.0.0.0 Charlene van der Schyff t134095 New manual format.
12-Aug-2007 v01.0.0.1 Charlene van der Schyff t161012 Edit language obtained from proof read language Juliet Gillies.
18-Oct-2010 v01.0.0.2 Goodman Kabini t169958 Change Tax Year to Transaction, type and length of IRP5 to A30, and add Period of Reconciliation field on Block 2 table.
17-Jan-2013
v03.0.0.0
Frans Pelser
t188274
Change the word "Cheque" to "Payment"
01-Aug-2017 v03.0.0.1 Sakhile Ntimane t222536 3rd Party ACB Tape log
23-Mar-2020 v04.1.0.0 Nomhle Lubisi t242048 Add new screen print  and updated the content 
12-Feb-2021 v04.1.0.1 Kerrylee Naidoo t246502 Enhancement to manual to include ITAS reporting