Back-pay Calculation  {FPRU-6}

This program provides the facility to calculate the value of "back-pay", due to employees after a "Back-dated" salary increase. 

The program may be executed in (T)rial or (U)pdate mode. When executed in (U)pdate mode, the program will create an Individual Earning {FPRI-2} for each employee involved, where the employee is in service for the payroll cycle in which the back-pay will be paid.

User Selection	Prompt Text ^* an item between square brackets [ ] is the default answer	Type & Length	Comments
1	Enter Appointment Type OR Rank (A/R)	A1
2	Start Personnel Number.	N9
3	End  Personnel Number.	N9
4	Payroll Cycle in which back-pay will be paid.	YYYYMM
5	From which Cycle must back-pay be calculated.	YYYYMM
6	To which Cycle must back-pay be calculated.	YYYYMM
7	Percent increase (99.999):	N2.3
8	Apply increase to (N)otch transaction or specific (E)/D Code [N].	A1	(N)otch or (E)/D Codes
	If the response to the previous prompt was (E)/D Code. ED codes to which to apply %.	A4	The program will prompt for up to 20 Earning / Deduction Codes.
9	Enter Back pay Earning code (A4):	A4
10	Enter Salary Level  (N2) [1-49]:	N2
11	Enter Account Code (A8):	A8
12	Is this a (T)rial or (U)pdate Run? [T/U]: [T].	A1

Sort Order	Per	Comments
	Appointment type, Personnel Number or Rank.

System Select
1	All employees, who were in service between the "From" - cycle and the "To" cycle, as in the User Selection, with the Appointment Type as in the User Selection
2	If the increase is to be applied to the Notch (User Selection parameter 8): the system will use Salary Transactions on Salary Level 0 or Salary Transactions below Salary Level 50 where the Calculation Method is "7" - Notch between the "From" Cycle and the "To" cycle.
3	If the increase is to be applied to E/D Codes (User Selection parameter 8), the system will use Salary Transactions for the Earning / Deduction Codes entered between the "From" Cycle and the "To" cycle.
4	The "Back Pay" amount is the sum of the selected salary transactions with the Percentage Increase as in the User Selection.

Example(s):

Processing
Rules

1

If the program is executed in (U)pdate mode, the program will create an Individual Earning {FPRI-2} for each employee involved, where the employee is in service for the payroll cycle in which the back-pay will be paid.

If the employee is not in service, the back-pay calculation on the report will be flagged and no Individual Earning {FPRI-2} will be created for the employee.

Flags used on the report are as follows:

SIR	-	Service Record changed within Backpay Period
Incr	-	Change in Basic Remuneration during the Backpay Period
Appt	-	Appointed within the Backpay Period
Resg	-	Resigned within the Backpay period

2

The Individual Earning {FPRI-2} created for each employee is as follows:

• Earning Code is the "Back Pay" Earning Code, as in the User Selection.
• Start and End Dates will be the Start and End Dates of the "Payroll Cycle in which back pay will be paid", as in the User Selection.
• Salary Level is the "Salary Level", as in the User Selection.
• Account Number as in the User Selection: otherwise the Account Number as entered for the Earning in Earning / Deduction Types {FPRG-6} is used.
• Calculation Method is "3" - Advised Amount.
• IRP5 Box and Retirement Funding, as entered for the Earning in Earning / Deduction Types {FPRG-6}.
• Reference Number is 'BACK PAY'.

See Also:

• Procedures:
• None

History of Changes

Date	System Version	By Whom	Job	Description
10-Oct-2006	v01.0.0.0	Allie de Nysschen	t133292	New manual format and calculate back pay on ED Codes change.
15-Apr-2008	v01.0.0.0	Magda van der Westhuizen	t149068	Image.
02-Oct-2008	v01.0.0.0	Magda van der Westhuizen	t152258	Update manual:  Language Editing:  Juliet Gillies.
17-Feb-2011	v01.0.0.1	Goodman Kabini	f172523	Add Processing Rule 2
17-Nov-2015	V03.0.0.2	Mmasadi Matseke	t208250	Changed the User Selection 1 , Added Rank.