 |
This option can be used to query all vehicles that are linked to this system. The asset number, costing indicator, vehicle registration number and description are displayed. New assets cannot be defined with this option. Other controls for vehicle maintenance service are maintained here.
This option is also used
to update the following fields in respect of each vehicle:
| Field | Type & Length |
Description |
|---|---|---|
| Service Kilometres | N9 | Enter the kilometres that must be travelled by this
vehicle before the
next service. These kilometres will be added to
“Last Service
kilometres” to determine the kilometre reading at which the vehicle
must be
serviced. The total will be displayed in menu options 1 and 2
as “Next
Service Kilometres”. |
| Kilometres last Serviced | N9 | When the vehicle is serviced, the user should update this field with the odometer readings for the service. The effect of this is to start the cycle for service warning and blocking of vehicle booking. |
| Cost Centre | A4 | The credits in respect of trips will be allocated to
the account as
specified under option {FVTM-1}
with the Cost Centre as specified here. * If the expenditure and income in respect of each vehicle is to be retained separately, a Cost Centre for each vehicle should be created. * It is also possible to lump together the costs and expenditure of several vehicles by linking them to a single Cost Centre under this option. |
| Charge out Rates | Per vehicle charge out rates that are available are
per kilometre, per
hour and per day. The user specifies the rates for
a vehicle. When a booking is made for a vehicle, the booking
program
will check the valid charges for the vehicle and display
these. After
entering the details of the booking, a commitment will be calculated
and raised based on these values. If the answer is (Y)es for kilometre rate charges, and the rest is No, the system will charge per kilometre. The fields Charge km Rate, km Rate and Charge Hourly Rate can be set to Yes or No. The user will be billed a Kilometre tariff and / or the Daily Rate and / or the Hourly rate based on the times set in fields Daily Time of Hourly Charge Out and Bill for Saturday below and the indicator set in fields Charge km Rate, km Rate and Charge Hourly Rate |
|
| Charge Km Rate? | A1 | Indicate whether there will be a Km rate charged. |
| km Rate | N4.2 | The rate per Km to be charged. |
| Charge Hourly Rate? | A1 | Indicate whether there will be a hourly rate charged. |
| Hourly Rate | N4.2 | The hourly charge out rate |
| Charge Daily Rate? | A1 | Indicate whether there will be a hourly rate charged. |
| Daily Rate | N4.2 | The daily charge out rate |
| Daily Rate: Start Time | HHMM | The starting time used to apply a daily rate to a booking. |
| Daily Rate: End Time | HHMM | The end time used to determine a daily rate for a booking. |
| Bill for Saturday? | A1 | Indicate whether or not the use of the vehicle on a Saturday must be billed. |
| Bill for Holidays? | A1 | Indicate whether or not the use of the vehicle on a Holiday must be billed. |
| Bill for Overnight? | A1 | Indicate whether or not the use of the vehicle Overnight must be billed. |
|
| Processing Rules |
|
|---|---|
| No special processing rules |
| Date | System Version | By Whom | Job | Description |
|---|---|---|---|---|
| 29-Jan-2007 | v01.0.0.0 | Amanda Nell | t134288 | New manual format. |
| 12-Dec-2008 | v01.0.0.1 | Marchand Hildebrand | t152121 | Manual Corrections |
| 03-Jun-2009 | v01.0.0.2 | Charlene van der Schyff | t158350 | Edit language obtained from proof read language Juliet Gillies. |