 |
This option contains fields that
are essential for the operation of the system. Once these
fields have been completed, they are automatically queried and
displayed when this option is executed.
| Field | Type & Length |
Description |
|---|---|---|
| Costing System Indicator | N4 | Only some of the many thousands of assets in the Asset
System are
vehicles that can be processed using this sub-system. They should
all be
linked to one Costing Indicator. That Costing Indicator is
entered
here for this sub-system to be able to identify it as such. Assets
must be linked to this sub-system in option {FVTM-2}
with the costing
indicator (VT). |
| Income Account | A8 | When a trip is recorded on this sub-system the
department that made
the trip will be debited. A corresponding credit to an income
account
will also be created. Under option {FVTM-3} (see below) the cost centre part of the credit GLA can be specified. This option requires the user to nominate the account part of the GLA against which the credit is to be processed. Accounts are created under option {FCSO-3}. Every vehicle can become a Cost Centre and the different incomes and expenses can be charged against this CC. Normally a number of accounts will also be created for the various expenditure items in respect of a vehicle (fuel, licenses, etc.). |
| Creditor Code | N9 | All commitments created by this option must be linked to a creditor created under option {FPMM-2}. It is suggested that a special creditor be created for this purpose and that it be named “Vehicle Commitments”. |
| Print Issue Document | A1 | The system can print an issue slip when a vehicle is
issued. This slip
can be signed by the Transport Officer and is used as authorisation for
the driver to use the vehicle. If this field is set to (Y)es
a slip
will be printed. If it is set to (N)o it will not be printed. NB:. In order to print the slip: the printer must be defined in {GPRT-3} and linked to the function code VEHTRK for the system code FIN: optional parameter must be blank |
| Warning Service Kilometres | N9 | Kilometres remaining is entered here, at which time a
warning for service required must be given to the user when booking,
issuing or returning a vehicle.
The warning will be given in menu option {FVTO-1}
and {FVTO-2}. |
| Block Bookings Prior to Service | A1 | When remaining kilometres before service is reached, the warning will be given. The user may thus decide to block bookings by entering (Y)es in this field. If the value is (N)o, no blocking will take place. The system allows the user to block booking based on the kilometres entered in the next field Blocking Kilometres. |
| Blocking Kilometres | N9 | Enter Kilometres at which booking of vehicles must be
blocked. When the vehicle reaches this mileage, the
system will not allow any booking if the answer above is (Y)es. Note that these are remaining kilometres prior to service. The calculation of these remaining kilometres is based on the data entered in (FVTM-3) below. |
|
| Processing Rules |
|
|---|---|
| No special processing rules. |
| Date | System Version | By Whom | Job | Description |
|---|---|---|---|---|
| 29-Jan-2007 | v01.0.0.0 | Amanda Nell | t133809 | New manual format. |
| 03-Jun-2009 | v01.0.0.1 | Charlene van der Schyff | t158350 | Edit language obtained from proof read language Juliet Gillies. |