Maintain Documents (Logged in User) {GDOCS-2}

This program may be used for the bulk maintenance (storage, retrieval and removal) of electronic documents.

Some of the features built into this option are incorporated into the rest of the system. For this reason not much effort was spent on the security aspects using this option.

This program will allow the user to:

Store Documents
Retrieve and Remove Documents stored by him/herself
Email Documents stored by him/herself

Maintain Documents (All Users) {GDOCS-3} will allow the user to:

Store Documents
Retrieve and Remove Documents stored by any user
Email Documents stored by any user

The progam presents the user with two tabs:

Fields in the option:

Tab 1: Maintain Documents (First Tab)

The user should query the relevant Document Category and navigate to the next tab

Field	Type & Length	Description
Category	A8	Category Code Valid Values as as defined in Maintain Document Categories {GDOCS-1}
Description	A60	The description of the Category will display.

Block 2: Document Reference Details:

This block is used to supply the key/reference information used to store or retrieve the document. It is done by displaying the Prompts defined for the Category in the "Prompts" - block of Maintain Document Categories {GDOCS-1b2}.

Field	Type & Length	Description
Reference	A40	Reference If the field’s background is ‘blue’ then there is a List of Values as set up in Maintain Document Categories {GDOCS-1}
Load Document		Upon selection, (once the data has been entered into the Reference field(s)) a web page will be displayed that will allow the user to choose a file to upload from the file system available to the client workstation. The name of the file to be uploaded is specified using the standard "Browse" windows dialog. Additional Information/Remarks may be entered The field may contain HTML tags. If the text entered is not to be formatted it should be embedded between the tags <pre></pre> See example of the "Load Document Dialogue" below.
Display Document		Upon selection, the program will present the user with a list of documents related to the key fields from which one or more may be selected for display purposes. See example of the "Display Document Dialogue" below.
Delete Document		Upon selection, the program will present the user with a list of documents related to the key fields from which one or more may be selected for deletion (removal). See example of the "Delete Document Dialogue" below.

Example(s):

Example: Load Document Dialogue

Example: Display Document Dialogue

Example: Delete Document Dialogue

Block 3: Query Documents (Second Tab)

This tab may be used to query the system for stored documents.

Field	Type & Length	Description
Sequence	N11	Sequence All documents are assigned a unique system generated sequence number as they are uploaded.
File Name	A256	The original file name of the document.
Document Category	A8	Document Category
User	A8	The name of the user who uploaded the document.
Date	D11	The date the document was uploaded.
Size	N18	File size in bytes.
Reference 1-5	A128	The values used in response to the prompts when the document was uploaded.
Remarks	A2500	The remark that was entered when the document was uploaded.
Display Document	Button	Upon clicking the button, the user is presented with a web page listing all the Documents that were uploaded for the Reference/Key values refer to the example below
Mail Document	Button	Upon clicking the button, the Email DSR Documents Dialogue that allows the user to send the document by email opens.

Example(s): Query Documents (Tab 2)

Example(s): Display Document

Date	System Version	By Whom	Job Number	Description
21-jun-2006	v01.0.0.0	Charlene	t134469	Re-write manual new layout
30-Oct-2007	v01.0.0.0	Vaughn Dumas	t134469	System Owner Proof Read
13-Aug-2009	v01.0.0.1	Goodman Kabini	f161059	Change the links to open the correct manual
10-Aug-2012	v03.0.0.0	Frans Pelser	t181818	Email Document
29-Oct-2012	v03.0.0.0	Dinong Sereko	t181818	System owner proof read