 |
A number of census dates are required in the production of HEMIS reports. The census date for the HEMIS Headcount Tables (the first Tuesday in June) is calculated by the system and need not be supplied by the user.
Other dates will differ from year to year, depending on the institution's calendar, and must be supplied annually.
The census dates for SAPSE Tables 2.9 and 2.10 are maintained here. One record is required for each of the following: year, semester 1 and semester 2 subjects.
| Field | Type & Length |
Description |
|---|---|---|
| Year | YYYY | The Calendar Year for which the Census Dates are being provided, in the format "YYYY". |
| Block Code | N2 | There are different Census Dates for Year Block, Semester 1 Block and Semester 2 Block subjects. A "0" is entered for Year Block subjects, a "1" for Semester 1 Block subjects, and a "2" for Semester 2 Block subjects. Any additional Blocks may be created here, as deemed necessary. This is fully documented in manual Student Codes Manual and defined in menu {SCODE2-1}. The <LIST> function will display all Valid Block Codes as created in {SCODE2-1}. |
| Start Date | DD-MON-YYYY | The Start Date of the particular teaching period in standard date format. |
| End Date | DD-MON-YYYY | The End Date of this period. |
| Census Date | DD-MON-YYYY | The Census Date for this period, as per HEMIS 011, p2.1. |
| End Service Date | DD-MON-YYYY | Enter the End of Service Date. A Student may submit tasks up to the End Service Date. If this field is NULL, the End Service Date will default to the End Date. If the End Service Date is before the End Date, the student will be allowed to write examinations after the End Service Date, but will not be allowed to submit tasks. |
| Earliest Issue Date | DD-MON-YYYY | Enter the earliest issue date for Study Guide Items. Also look at Outline Study Guide and Enquirer Manual |
| End LMS Service Date | DD-MON-YYYY | Enter the date up to which the
detail can be passed on to the Learning Management System (E.g. Blackboard). If the End LMS Service date is empty, then the
normal End Date for this period will apply. |
|
The start and end dates of each residence period are also required in computing the FTE residence student numbers for HEMIS.
| Field | Type & Length |
Description |
|---|---|---|
| Year | YYYY | The Calendar Year for which the Census Date is being provided. |
| Block Code | A2 | There are different Census Dates for the three periods with regards to Hostel Accommodation. A "0" is entered for a year block, a "1" for semester 1 block, and a "2" for semester 2 block. The <LIST> function will display all valid Block Codes as created in {SCODE2-1}. |
| Start Date | DD-MON-YYYY | The Start Date of the particular Hostel period. |
| End Date | DD-MON-YYYY | The End Date of this period. |
|
| Processing Rules |
|
|---|---|
| No special processing rules. |
| Date | System Version | By Whom | Job | Description |
|---|---|---|---|---|
| 06-May-2007 | v01.0.0.0 | Bea Swart | t133704 | New manual format. |
| 07-Apr-2008 | v01.0.0.0 | Vaughn Dumas | t133704 | System owner proof read. |
| 12-Sep-2008 | v01.0.0.0 | Charlene van der Schyff | t152060 | Edit language obtained from proof read language Juliet Gillies. |
| 21-Jul-2009 | v01.0.0.1 | Ernie van den Berg | t160074 | Add study guide link |
| 16-Mar-2018 |
v0.4.1.0.0 |
Sarah Seeletse |
t226230 |
Update of manual with new INT4 images |
| 30-Aug-2019 | v0.4.1.0.1 | Esther Louw | t239066 | Add field end LMS date for Blackboard use (t221098) |
