Post Directly to Student Account {LCIM-6}


The fines for the late return of library items can be handled fully under the “Returns” option {LCIO-2}, and option {LCIO-8} for “Receive Money for Fines”. In these cases the collection of money, and the control thereof, can be handled completely within this system.

On occasion it might, however, be preferable to debit the account of the student in the Financial System directly. This option allows for this case.


For this option to be used, the Financial System should be in operation, and a transaction type with the code “907” must have been created for this purpose within the Financial System.  Users are referred to the ITS Financial Manuals for details in this regard.

Fields in the option:

Block 1:  Posting Directly to Student Account

When an amount is to be posted directly to the account of a student, the following fields must be entered:

Field Type
&
Length		 Description
Student Number N9  The student’s name and the system date will be displayed.
Reference  A10 A reference number or code can be entered here.  Normally this would refer to the source document on which the transaction is based. This reference will eventually be printed on the account of the student.
Amount  N10.2 The amount to be debited to the student's account.
Note  A40 A note can be added, perhaps referring to the number of a lost library item.

The accounts to be debited and credited can be displayed, but this information cannot be updated here.

If an error has been made here, e.g. the wrong student has been debited, then the correcting transaction will have to be entered from the journal screen in the Student Accounts Subsystem. 

Example:

Example of lcim-6b1



Processing
Rules		  
  No special processing rules


See Also:



History Of Changes

Date System Version By Whom Job Description
17-Feb-2007 v01.0.0.0 Amanda Nell t134315 New manual format.
19-Mar-2008 v01.0.0.0 Vaughn Dumas t134315 System owner proof read.