Routing List  {LPEM-5}


The names, which are to appear on Routing Lists, are entered here.   

 

Fields in the option:

Block 1:  Routing List:  Periodical Info.

Field Type
&
Length		 Description
Mnemonic/ Bibliographic Number A16/N8 Enter the mnemonic of the periodical or the bibliographic record number.  
  When <NEXT BLOCK> is pressed, the title will be displayed on the next line.  The system will automatically query any existing routing information for this periodical and display it in the second Block.   

Example:

Example of ...



Block 2: Routing List:  Routing Control

The system will automatically query any existing routing information for this periodical and display it in the second Block.  Each record consists of:


Field Type
&
Length		 Description
Copy Number  N5  If the institution receives more than one copy of a periodical, a separate routing list can be produced for each such copy.  This field is used to enter the copy number to which this Routing List refers.
Item or Photocopy A1 Either the copy of the periodical itself, or a photocopy of the index can be circulated.  If (I)tem is entered, the system will assume that the item itself is being sent out of the library.  Its status will be set at RT (Routed), this must be changed to SH (Shelf) when it is returned to the library.  If, however, a photocopy is circulated, the status is set at SH (Shelf) as it is assumed that the periodical will be put on the shelf.
Sequence N5 A routing slip can contain the names of many persons.  The sequence, in which these people are to receive the copy is determined by this sequence number.  It might be advisable to initially allocate these numbers in 10's so as to allow for the eventual inclusion of new names higher up on the list.
User Type/Number A1/N9 The Type, e.g. P, S, or O and the Number of the person to appear on the Routing List are entered here.  (Personnel numbers can be queried under option {LCIM-1}).  The name of the person will be displayed.
By pressing <NEXT BLOCK> key again, a second screen will appear: “Query Periodicals Linked to Users"

Example:

Example of lpem-5b2



Block 3:  Query Periodicals Linked to Users:  Periodical Info

Field Type
&
Length		 Description
User Type/User Number A1/N9 The User Type and Number can be entered and the name is displayed.
When <NEXT BLOCK> is pressed, the titles routed to this person are displayed. 

Example:

Example of lpem-5b3



Block 4:  Query Periodicals Linked to Users:  Routing Control

Field Type
&
Length		 Description
Bib. No. N8 The Bibliographic Number of the title is displayed.
Mnemonic A16 The mnemonic of the periodical is displayed.
Copy Number  N3 This number refers to the specific copy of the periodical to which this routing list is linked.
I/P A1 Either the periodical itself or a photocopy of the index can be circulated (see explanation of this field above).
Seq N5 See explanation above.
Title  A34 The title of the periodical is displayed.
To obtain a list of periodicals being routed and to whom they are being routed to, execute option {LPEOR1-8}.

The user, who is  printing the routing list, must be linked to a specific printer for this function.  In {LPMM-25} the user must be linked to a specific printer for the “Function Code” ROUTE.  If not, the user will receive the list of printers defined on the system when printing a routing list.


Example:

Example of lpem-5b4





Processing
Rules		  
  No special processing rules


See Also:



History of Changes

Date System Version By Whom Job Description
20-Jan-2007 v01.0.0.0 Amanda Nell t134386 New manual format.
09-May-2008 v01.0.0.0 Vaughn Dumas t134386 System owner proof read.
11-Aug-2008 v01.0.0.0 Charlene van der Schyff t152304 Edit Language obtained from proof read language. Juliet Gillies.