Start New Budget Cycle {MEBM-2}

The program is used to create budget parameter sets. Budgets can either be a yearly budgets or monthly budgets. The user is prompted by the program for the budget type, (P)imary or (R)evised and period (Y)early or (M)onthly on which the budget is based.

Primary Budgets
The program selects from the GLA definition table where the GLA is active, the account is an income or expense account or the account is an asset expenditure account in the account category range as defined by the SOD codes “AV” and “AW” and budget control is performed on the Cost Centre and insert records into the budget table’s. Budget control is performed on the Cost Centre here the cost centre budget indicator is not “N” on the cost centre.

If the budget is a yearly budget, the program selects budget transactions for the previous year (budget year - 1). Budget transactions are transactions where the financial indicator on the transaction type = ‘B’.

If the budget is a monthly budget the program selects budget transactions for the previous month (budget month - 1).’

Revised Budget
The program selects from the budget tables for the parameter sets on which the budget is based and insert records into the budget tables but also add any GLA that exists on the GLA definition table.

The program selects budget transactions for the parameter set on which the budget is based.

A report is printed of all the GLA's together with the amounts copied. An example of this report is as follows:

Prompt Text ^{* an item between square brackets [ ] is the default answer}	Type & Length	Comments
Enter the New Parameter Set Code	A4
Enter the New parameter Set Description	A30
Enter the type of Budget [P]rimary or Revised	A1
Enter the Budget Year	YYYY	Budget year defaults from {FCSM-2} for subsystem BC
Is the Budget Period Monthly or [Y]early	A1
Enter Budget Cycle for Monthly	N2	If Is the Budget Period Monthly or Yearly is (M)onthly Budget cycle defaults from {FCSM-2} for subsystem BC
Enter the Requested Budget Due Date	DD-MON-YYYY
Can Items of Approved Budget be Deleted After Requested Budget Due Date (Y)es /( N)o	A1
Do you want to process account categories 310 - 329 In the Module as well Yes / [N]o	A1
Number of Months to be Used for Linear Budget Forecast [2] - 99	N2	The prompt is only displayed if the budget is a Monthly budget. The value is used by the forecast program (MEBOR1-28} to do a linear budget forecast.
If Revised Budget the User Must Specify which Parameter Set Code must be Used to Create the Revise Budget Information
Enter 1st of 16 Parameter Set Codes	A4
Enter 2nd of 16 Parameter Set Codes <Enter> to Continue	A4	The prompt wil repeat until 16 parameter set have been enetered or the user <Eneter> to continue.

Enter the Percentage Increase or Decrease [0]	N4.2	Valid values in range between -100 and 1000
Include Year to Date Actual Information in the Budget Form [Y]es/ No	A1
Enter Year	N4
Enter up to Cycle	N2
Must Cycle 13 be (I)ncluded / (E)xcluded	A1
Must Cycle 14 be (I)ncluded / (E)xcluded	A1

Sort Order	Per	Comments

System Select
	No special system selection

Example:

Processing
Rules

The first 3 columns of the report displays the actaul and budget totals per GLA as follows.

Column 1                                                     Column 2                                                            Column 3

Primary Budget                                             Primary Budget                                               Primary Budget
Input Year - 3                                                              Input Year - 2                                                         Input Year - 1

Revised Budget                                                       Revised Budget                                                    Revised Budget
Input Year - 2                                                              Input Year - 1                                                         Input Year

Column Descriptions	Budget Year = Financial Year	Budget Year = Financial Year + 1	Budget Year = Financial Year + 2
Column 1	Budget	Budget	Budget
Column 2	Budget	Budget	Expense
Column 3	Budget	Expense	Expense

History of Changes

Date	System Version	By Whom	Job	Description
29-May-2008	v01.0.0.0	Charlene van der Schyff	t145487	New manual format.
16-Jun-2009	v01.0.0.1	Magda van der Westhuizen	t160160	Insert Image.
18-Sep-2012	v03.0.0.0	Marchand Hildebrand	t181573	Add parameter to copy budget from previous budget.