Post Budget Values To Posts {MSBOP-3}

This program may be used to update Posts {PACS-4} with the amount budgeted for each Post.

The values updated with this program are used by the report on Over/Under Expenditures {MSBOPR-21}.

If the response to the user selection parameter "Post to Funding" is (Y)es, the information in the "Post Funding" - tab of Posts {PACS-4} will be also be updated - see the processing rules below for more details.

An audit report of all postings is produced during posting, which indicates the year for which the posting is being done and provides full details of the parameter set, followed by the posting detail.
One line is printed per post, indicating the Post, Posting Date, Post Description and Approved Budget for Post. The total budget posting is also displayed.

User Selection	Prompt Text ^{* an item between square brackets [ ] is the default answer}	Type & Length
1	Supply the Parameter Set To use	A4
2	Supply Budget Year	YYYY
3	Enter Start Post	A4
4	Enter End Post	A4
5	Delete Budget Amounts On ALL Posts Before Posting (Y/N)	A1
6	if the answer is (Y)es, to question 5, the system will set budget values to null for ALL posts, then post the total budget values for the given posts to the “Budget Field” and update the date field as well; if (N)o, to question 5, budget values will be posted to selected posts only, leaving all other posts intact.
7	Post to Funding (Y)es / (N)o	A1
8	If Yes Enter Start and End Date for Post Funding	DD-MON-YYYY

Sort Order	Per	Comments
1	Post Code

System Select
1	Posts included in the budget for the Budget Year / Parameter Set as in the user selection.

Post Budget Values to Posts

Example:

Processing Rules
1	If the response to the user selection parameter "Post to Funding" is (Y)es, the program will ensure that a record in the "Post Funding" - tab of Posts {PACS-4} exists where the Funding Body is equal to the value entered in the System Operational Definition {GCS-2} "FB - Funding Body for Commitments" for Subsystem "HR" the Funding Start Date is equal to the value entered as user selection parameter "Start Date for Post Funding" the Amount Funded is equal to the total budgeted amount for the post.

Processing
Rules

If the response to the user selection parameter "Post to Funding" is (Y)es, the program will ensure that a record in the "Post Funding" - tab of Posts {PACS-4} exists where

the Funding Body is equal to the value entered in the System Operational Definition {GCS-2} "FB - Funding Body for Commitments" for Subsystem "HR"
the Funding Start Date is equal to the value entered as user selection parameter "Start Date for Post Funding"
the Amount Funded is equal to the total budgeted amount for the post.

Date	System Version	By Whom	Job	Description
29-May-2008	v01.0.0.0	Charlene van der Schyff	t145487	New manual format.
15-jul-2009	v01.0.0.1	Charlene van der Schyff	t160159	Insert Image.
17-Sep-2009	v01.0.0.2	Frans Pelser	t156583	Add Post to Funding Rules