Post Budget Values To GL   {MSBOP-4}


This program is used to post budgeted values to the General Ledger

This option is linked to two “events”:

Before the program is executed, appropriate transaction types should be linked to these events in "Transaction Types" {FCSO-7} 

 

User Selection Prompt Text
* an item between square brackets [ ] is the default answer 		Type
&
Length		 Comments
1 Supply The Parameter Set  A4  
2 Supply The Budget Year : YYYY  
3 Supply the GL Year (Leave Blank if it is the same as the Budget Year) YYYY Budgeted values will be posted into the General Ledger for the Financial Year supplied here.
The Salary Budgeting Year will automatically be derived from the End Cycle of the Budget, and may differ from the Financial Year for which Budgeting is done. In that case, the correct Financial Year may be supplied here.
4 Are The Parameters Correct (Y)es/(N)o: A1  
 

Sort Order Per Comments
     


System Select  
No special system selection


Example:

06-AUG-2002 21:52:05                  Integrated Tertiary Software                               Page: 1
m12ccc  V12.0.0.0                      Posting To General Ledger
                               Original Payroll Budget Posting to GL for Year 2002

         ==========  Parameter Set Definition  ==========

 Parameter Set                                        :  VT    TEST PAYROLL VAT             
 Budget Year                                          :  2002

 Calculated On                                        :  06-AUG-2002

 Cycles : Budget Period                               :  200201-200212
          Start Budget Cycle                          :  200201

 General Increase Foreseen : 
                 Percentage                           :   0.00
                 Fixed Amount                         :       0
 Cycle From  Which Increase Is Active                 :  0

 Calculation For Posts With Expiry Date               :  PORTION OF YEAR

 Calculation Done For Active Posts                    :  YES
                 Percentage for Unfilled Period       :  100.00
 Calculation Done For Vacant Posts                    :  NO
                 Percentage                           :  0.00
                 Filled From Cycle                    :  0
 Calculation Done For Proposed Posts                  :  NO
                 Percentage                           :  0.00

 Staff Restricted To Barrier Notch                    :  YES
 Suppress Automatic Notch Increases                   :  YES
 Staff With Stop Payment Restricted To Paid Months    :  YES
 Staff To-Be-Pensioned Restricted To Paid Months      :  YES

 Applicable STATS Table 4.07 Row Codes             Calculate    Increase    Ignore
                                                                For P-trn   Stop Pay

 2.  Permanent Staff                              :  YES           NO            NO
 3.  Other Staff                                  :  YES           NO            NO
 5.  Service Bonus                                :  YES           NO            NO
 6.  Housing Subsidy                              :  YES           NO            NO
 7.  Medical Aid Fund                             :  YES           NO            NO
 9.  Workman's Compensation Insurance             :  YES           NO            NO
 10.  Unemployment Insurance                      :  YES           NO            NO
 11.  Group Insurance                             :  YES           NO            NO
 12.  Accident Insurance                          :  YES           NO            NO
 13.  Other Non-Statutory Schemes                 :  YES           NO            NO
 15.  Pension and Provident Funds for             :  YES           NO            NO
 16.  Other (Specify)                             :  YES           NO            NO
 18.  Leave Gratuity Payments                     :  YES           NO            NO
 19.  Ex Gratia Payments to Retired Memb.         :  YES           NO            NO
 20.  Supplementary Pension/Provident             :  YES           NO            NO
 21.  Pension Payments to Unskilled               :  YES           NO            NO
 22.  Other                                       :  YES           NO            NO
 24.  Examiners' Fees                             :  YES           NO            NO
 25.  Invigilator's Fees                          :  YES           NO            NO
 26.  Other                                       :  YES           NO            NO
 27.  Additional Bonuses to Staff                 :  YES           NO            NO
 29.  1.5 - 2.5% Allowance -                      :  YES           NO            NO
 30.  Transport Allowances                        :  YES           NO            NO
 31.  Other Allowances                            :  YES           NO            NO
 32.  Other Personnel Compensation                :  YES           NO            NO

06-AUG-2002 21:52:05                          Integrated Tertiary Software                            Page: 2
m12ccc.pc                                       Posting To General Ledger

GLA Code      Date       Trans Description              Reference               Debit              Credit
                          Type

MAC1 0101     06-AUG-2002  600 SUM-AUTO SALBUD (ORIGINAL)     VT                       0.00      43770.00
F004 9889     06-AUG-2002  600 SUM-AUTO SALBUD (ORIGINAL)     VT                   43770.00          0.00


  Totals For Payroll Budget Posting                                                43770.00      43770.00


======== End of Payroll Budget Postings ========



Processing
Rules		  
1 The system will credit the post’s General Ledger Allocation (GLA) with the amount from the budget module, and debit the control account, which is linked to the particular event via the transaction type.
2 When this option is executed for a second or further time in a budget year, the system will compare all previously posted budget amounts on the GLA to the newly calculated amount, and post only the difference as the transaction type which is linked to the second event above.  This means that the option can be executed repeatedly without affecting already-posted GLA transactions.

An audit report of all postings is produced while the posting is being done.  The report indicates whether this is the original posting or a revised posting, and for which year the posting is being done.  Full details of the parameter set are displayed, followed by the posting detail.  One line is printed per GLA, indicating the GLA Code, Reference, Debit and Credit.  The total posting is displayed, as well as the total posting to the Control Account.
3 Only those posts with non-zero budget amounts will be posted.
4 When the option is executed, the system will first check that all post codes in the budget file are still valid, i.e. that no post has been deleted via Posts {PACS-4} since the time the budget calculation was done.  Should any such case be found no posting will be done, the system will create an error report and the identical actions are required before posting can be done.
5 When multiple parameter sets are used to calculate the budget, conflicts may arise when posting to the general ledger. The transactions calculated by using multiple parameter sets should be copied to a single parameter {MSBOP-23}.  Posting to the general ledger can then be performed using the combined parameter set.
6 If a General Ledger Allocation (GLA)  is encountered during posting which is not valid for the budget year, the program will create a GLA transaction nevertheless.  The report “Transactions on Invalid GLA’s”  {FGLPR1-3} in the General Ledger will pick up these transactions, and corrections can then be made.



List of fields in xml/xsl object (delete if not applicable):



See Also:



History Of Changes

Date System Version By Whom Job Description
29-May-2008 v01.0.0.0 Charlene van der Schyff t145487 New manual format.
09-Jul-2008 v01.0.0.0 Frans Pelser T150566 New user selection parameter for  GL Year