Transaction Type Definitions {FCSO-7}

Pre-defined transaction types support all ITS Financial Systems. The user can define some detail of an envisaged transaction. In this way certain advantages are realised:

decisions on accounting principles are taken away from juniors
mistakes in respect of GL-Allocations are minimised
speed of updating of manual transactions is obtained
the process of automatic transactions is simplified.

Fields in the option:

Block 1: Transaction Types

Field

Type
&
Length

Description

Type

Any value in the range 0001 to 9999 is allowed.

Name

A30

Supply a suitable name to describe the type of transaction that is to be defined.

Active Indicator

Is this transaction type (A)ctive or (N)on-active? The system will not allow (N)on-active transaction types to be used by the users or programs. Post to GL, for all subsystems, will post (N)on-active Transaction types to the GL, if the user changes this field to (N)on-active after an input of a transaction, if the transactions have not yet been posted.

Subsystem

Supply the subsystem for which this transaction type is valid. When a type is used in one of the subsystems, the system will check that it is valid for that subsystem.

The <LIST> function will show the allowed values for this field, namely:

AR	Accounts Receivable
AS	Alumni Subsystem
AT	Asset System
BC	Budget Control
CB	Cash Book
CM	Meal System
CT	Counter Subsystem
GL	General Ledger
IM	Research System
PM	Procurement Management
PR	Payroll
SD	Student Debtors

Apply Open Cycle Rules

For reporting and reconciliation purposes transaction are grouped together based on the financial period to which the transaction relates. Open cycle’s supports the processing of transactions into the current and future financial cycles deriving transactions cycle’s according to the document or reference date. This is particularly useful at and after month ends where all transactions relating to the old month have not yet been processed and there is a need to process the new month transactions.

The Open Cycle concept is driven by the transaction type of a transaction where the Open Cycle indicator on the transaction type determines if the logic is applied. If the “Use Open Cycle” indicator on the transaction type definition is set to yes the cycle is derived from the document / reference date and provided that the derived cycle is equal or greater than the system cycle for the subsystem {FCSM-2} the derived cycle is used as the transaction cycle. If the derived cycle is less than the system cycle for the subsystem, the system cycle is used as the transaction cycle.

Once the system cycle has been incremented the old cycle is closed and the current and future cycle in the year is open for transaction processing provided that open cycles are used.

Open Cycle logic is only available in the subsystems CT, CB, SD, AR, PM

The functionality is sensitive to the transaction type definition and the Logic is only applied if the System Operation Definition Code = 02, Where the System = CS is set to “Y”.

Default Value

N17.2

Specific types of transactions, for example Registration or Application Fees, normally have a standard value. If a default value is entered, the system will display this value whenever this Transaction Type is used. The value may be adjusted

It is important to note that in some instances the generation of a transaction is dependent on the value of this transaction. Whenever a transaction is linked to an event in the Student Debtors Subsystem, the generate indicator is set to (Y)es, the system will require that an amount be specified.

The exceptions are the following:

Qualification Fee	(Amount from Qualification)
Class Fee	(Amount from Subject)
Hostel Fee	(Amount from Hostel)
Lab Deposit	(Amount from Subject)
Interest	(Amount calculated from Student Fee Account)
Payroll Deduction Transfer	(Amount from Payroll)
Inter Fee, Deposit Transfer	(Amount from batch program)

If any other transaction is linked, generate indicator is set to (Y)es and the amount set to zero, the system will not generate a transaction.

Cash Book Code

An institution may have more than one bank account, in which case different receipt/payment types may be linked to these bank accounts. This field is thus mandatory only if the subsystem is set to CT. This number will be used for the production of separate bank deposit listings for the different bank accounts {FCTO-21}.

If another subsystem's transactions need a Cash Book Code (e.g. Transaction type link to event "FH"), it will use the Cash Book Code linked to:

Firstly: The transaction type.
Secondly: If the transaction type Cash Book Code field is null, it will use the Cash Book Code linked to the subsystem in option {FCSC-5}, TAB - Subsystems per Cash Book/ACB User

Financial Field

Supply one of the following:

(S)-Balance
(B)udget
(J)ournal
(C)ommitment

The possible combinations of Subsystem and Financial fields are:

Subsystem	(S)-Balance	(B)udget	(J)ournal	(C)ommitment
AR	-	-	*	-
AS	-	-	*	-
AT	-	-	*	-
BC	-	*	-	-
CB	-	-	*	-
CM	-	-	*	-
CT	-	-	*	-
GL	*	*	*	-
IM	-	*	*	-
LL	-	-	*	-
PM	-	-	*	*
PR	-	-	*	-
SD	-	-	*	-

Income / Expense

This indicator differentiates between transactions affecting (I)ncome (Receipt {FCTO-3}) and (E)xpense (Cheque {FCTO-6}) cash books. Both indicators can be used for debit and credit transactions. This field is thus mandatory only if the subsystem is set to CT

Update Type

There are essentially two categories of transactions, namely:

(M)anual transactions, whereby the user updates individual transactions via a journal screen.
(A)utomatic transactions, which are triggered by the occurrence of a specific "event". These events are programmed into the system and the user can link transaction types to an event if an automatic transaction is required. These events can be queried under option {FCSO-22} . The events under option {FSAC-21} refer to transactions in the Student Debtors Fee Subsystem and there transaction type is manual transaction and is not link to the even in this option, but is link to the event in option {FSAM-29b2} and {FSAM-1b2}.

Since automatic journals are triggered by event(s), users should understand the principle of this interaction and take utmost care in preparing the combinations.

The logical steps are as follows:

Decide which transaction is to be triggered by an event
Create transaction type(s) with the correct General Ledger Allocations to be debited and credited
Link the transaction type(s) to the event.

Event Number

The user specifies the transaction event which will trigger this transaction. Refer to the report {FCSOR1-26} or {FCSO-22} for a list of transaction events.

Repeat Indicator

Y/N

The user may specify repeating transactions in the Procurement Management (PM), Accounts Receivable (AR) and General Ledger (GL) Subsystems. Whenever the applicable screens are used, the system will control that a transaction type with a (Y)es in this field is used. The number of repetitions and the intervals will be specified, and the program will generate transactions accordingly.

Credit / Debit

Indicate whether the transaction type is a (C)redit or (D)ebit in the subsystem. This indicator is only relevant all subsystem, except for GL, BC and PR.
A second exception is in the CT and CB subsystem:

When the cash book must be debited the transaction type must be defined as (C)redit and cash book credit the transaction type must a be (D)ebit.

E.g. The system will display this indicator when this transaction type is used in option {FSAO-1}, but it is not updateable there.

Person Type

This field is only relevant when the subsystem above is CT, CB or CM. The type is entered here, the allowed values being:

S	(S)tudent Debtor
P	(P)ersonnel
C	Normal (C)reditor
D	Normal (D)ebtor
A	(A)lumni
O	All (O)ther Payments

When this transaction type is used in options {FCTO-3/FCTO-6} or {FCBO-1} of the Counter or Cash Book Subsystems, the transaction will automatically also insert a record in the specified subsystem, except for person types P and O that does not linked to a subsystem.
Also see Card/Library System field below.

Linked Transaction

This link transaction is needed when the transaction type's journal must also process, automatically generate by the system, the required VAT transaction.

NB. Do not use Linked transactions as normal journal transaction types.

Enter a transaction type, earmarked for VAT, and the system will display the description.

When enter the system will validate that the linked transaction has the same characteristics as the transaction type linked to.

Card System / Library System

This field is thus mandatory only if the subsystem is set to CT and CB. The Card and Library also use Person Type (S)tudent, (P)ersonnel and (O)ther.

This field is used to distinguish between the subsystem Student Debtor, Personnel, Other and Card/Library subsystems student, personnel and other persons.
Valid values is:

Y- Card Yes

The person type field, above, is for the Card Subsystem

N- Card No

The person type field, above, is not for the Card/Library Subsystem

L – Library

The person type field, above, is not for the Library Subsystem

The Indicate whether this transaction must update the Card/Meal/Library Account.

The default value for this field is (N)o.

If the sub-system is CM, this field can only be (N)o.

Transaction Note

A29

These note fields are used in the subsystem depending on the person's language preference.

Alternate note

A29

These note fields are used in the subsystem depending on the person's language preference.

VAT 201 Report Box

The VAT 201 report consists of pre-numbered boxes. If a transaction should be reported on the VAT 201 form, the user will specify here in which box it should be accumulated. It could range from 1 to 23.

Please Note: ANY transaction without a number in this field will not be reported on the VAT 201 return.

VAT D/C indicator

The VAT corrections in the General Ledger can be debit or credit transactions. This indicator tells the VAT 201 report whether the debit or credit should be used. This field is only mandatory if the subsystem is "GL" and the VAT 201 Report Box is not null.

SD Group Code and Description

SD Order By

SD Consolidation Transaction Type and Description

A2+A15

A2

N4+A15

This group of fields from part of the Consolidation of SD account transaction that are used in option {SNAPPA-1} for the quote, {FSAO-7} Account Query per Statement Number and per Date, if the tabs is switch on, {FSAOR2-8} and {FSAOR2-9}.
This field cannot be maintained on this screen, there are display and query only fields, use options {FSAC-23} and {FSAC-24} to maintain

Include for Consumption (Y/N)

Valid values is Yes, No or Null. Only used by client/s that have local software consumption reporting.
Default is null. If yes the financial transaction, of the transaction type, will form part of the consumption report.

Debt Collection Type

This field has the following values which are used to split the student balance handed over with the initial upload to Vericred and the payments and cost received back into ITS Integrator;

J - Journal
     P - Payment
     I - Interest
     C - Cost

Three transaction types linked to the event "DU" are required for the initial upload. Only the transactions types used for the upload and receipts back of payemnst and cost needs to be update with a value for this purpose.

Example:

Block 1: Page 2

Field	Type & Length	Description
Post to General Ledger	A1	The only value allowed for the General Ledger Subsystem is (Y)es, and under normal circumstances it will be (Y)es for all other subsystems. When balances for debtors and creditors are updated in the take-on process, and the balance of the debtors or creditors control has already been updated by a normal GL-journal, the user can create a type with this indicator set to (N)o. In such cases caution should be taken that the total of all debtors or creditors are in balance with the control account. Note should be taken that even if the indicator is set to (N)o, the system will still require GLA's, and the user may enter any two valid GLA's. Note: The transaction type(s) for the Alumni Subsystem (AS) should be defined with a (N)o in this field.
GL Note	A30	Enter a note to default to the screen in which this transaction is used. The note to accompany the GL-transaction, if any, is dependent on the note committed on the input screen.
Debit GLA	A4, A6 for UK clients + A8	Any transaction is debited against a GL-Allocation. The pre-defined code for this account may be entered here, and the name of the Cost Center and Account will be displayed. (GL-Allocations are defined under option {FCSO-6}). Completion of this field and the GL-Allocation to be credited can be (M)andatory or may be (C)onvenient, or in some instances the value may even be unknown/(V)ariable and can, therefore, not be supplied. In the last two instances the screens where the transaction will be used, allow for updating, whilst in the first mentioned the screens do not display this field or it is not updateable. This program will asked the user to complete this fields, when required, in the case of events.
Update CC	A1	May the user update the Debit Cost Centre when this transaction type is used? (Y)es or (N)o. This field can only be set to (N)o if the "Update Type", is set to (M)anual. This field cannot be set to (N)o if the Cost Centre is null. (Default = "Y")
Update Account	A1	May the user update the Debit Account when this transaction type is used? (Y)es or (N)o. This field cannot be set to (N)o if the Account is null. (Default = "Y")
How to Post?	A1	How to post the debit GLA, journals generated in the subsystem, when post to the General Ledger upon execution of the Post to GL option under menu option {FGLO-28}. If the detail of the transactions is not required within the General Ledger, the indicator will be set to (S)ummary, else to (D)etail. If set to (S)ummary, the system will accumulate all transactions for the specific account, which has not as yet been posted, and post one transaction. The ID of the user that normally accompanies a transaction will be the "user name" of the person who executed the Post to GL option under menu option {FGLO-28}.
Credit GLA	A6 for UK clients + A8	See remarks at Debit GLA.
Update CC	A1	May the user update the Credit Cost Centre when this transaction type is used?, (Y)es or (N)o. This field can only be set to (N)o if the "Update Type", is set to (M)anual. This field cannot be set to (N)o if the Cost Centre is null. (Default = "Y")
Update Account	A1	May the user update the Credit Account when this transaction type is used? (Y)es or (N)o. This field cannot be set to (N)o if the Account is null. (Default = "Y")
How to post?	A1	How to post the credit GLA. See remarks at How to Post?
Financial Year	YYYY	This is only valid for the GL system, for the rest of the subsystems set this value to "00". If a transaction type is meant to be valid only during a specific year, the user may enter a value equal to or greater than the present financial year, or in all other cases "00" (zero). If zero, the system will default to the year of the subsystem. Transaction Types linked to sub-system GL are subject to the setting of rule GH, of the system operational definitions, on menu option {FCSM-1}, TAB - System Operation Definitions. Rule GH provides the facility to prevent the update of the financial year and cycle for Ledger journals. Whenever the user supplies a transaction type on any of the GL journal screens, may the user update the financial year and cycle, (Y)es or (N)o? This rule must also be read in conjunction with rules GC and GY. Rule GC provides the facility to allow Ledger journals being processed in previous cycles and rule GY provides the facility to allow Ledger journals being processed in previous years. Thus, users must take care when defining the financial year and cycle on the Transaction Type. For example, the current year and cycle of GL is 2000 06 and all the above mentioned rules are set to (N)o. Should a Transaction Type for sub-system GL be defined with the financial year and cycle less than 2000 06, this transaction type will not be a valid Transaction Type for any of the Ledger journal screens although it is declared active in field Active Indicator.
Financial Cycle	MM	This is only valid for the GL system, for the rest of the subsystems set this value to "00". If a transaction type is meant to be valid only during a specific cycle, the user may enter a value equal to or greater than the present financial cycle, or in all other cases "00" (zero). If zero, the system will default to the cycle of the subsystem. Transaction Types linked to sub-system GL are subject to the setting of rule GH, of the system operational definitions, on menu option {FCSM-1}, TAB - System Operation Definitions. Rule GH provides the facility to prevent the update of the financial year and cycle for Ledger journals. Whenever the user supplies a transaction type on any of the GL journal screens, may the user update the financial year and cycle, (Y)es or (N)o? This rule must also be read in conjunction with rules GC and GY. Rule GC provides the facility to allow Ledger journals to be processed in previous cycles and rule GY provides the facility to allow Ledger journals to be processed in previous years. Thus, users must take care when defining the financial year and cycle on the Transaction Type. For example, the current year and cycle of GL is 2000 06 and all the above mentioned rules are set to (N)o. Should a Transaction Type for sub-system GL be defined with the financial year and cycle less than 2000 06, this transaction type will not be a valid Transaction Type for any of the Ledger journal screens although it is declared active in field Active Indicator.
Account Type	A4	Supply the default Account Type to be used. This is not a mandatory field. A <LIST> function is available and the contents thereof will now be discussed. Firstly, Account Types may only be defined for sub-systems AR, CM, PM and SD. Account Type definitions are defined on menu option {FCSC-21}. Where the subsystem, is PM, the <LIST> function will only contain active Accounts Types defined for PM. Where the subsystem, is AR, the <LIST> function will only contain active Accounts Types defined for AR. Where the subsystem, is CM, the <LIST> function will only contain active Accounts Types defined for CM. Where the subsystem, is SD and Card System, is (Y)es, the <LIST> function will only contain active Account Types for the CM. Where the subsystem, is SD and Card System, is (N)o, the <LIST> function will only contain active Account Types for the SD. Where the subsystem, is CT or CB, the <LIST> function is dependent on the values of Debtor/Creditor type, and, if applicable, Card System, as follows: Where Debtor/Creditor Type is (S)tudent and Card System is (N)o, the <LIST>function will only contain active Account Types for the SD. Where Debtor/Creditor Type is (S)tudent and Card System is (Y)es, the <LIST>function will only contain active Account Types for the CM. Where Debtor/Creditor Type is (C)reditor, the <LIST> function will only contain active Accounts Types defined for PM. Card System is not applicable. Where Debtor/Creditor Type is (D)ebtor, the <LIST> function will only contain active Accounts Types defined for AR. Card System is not applicable. Where Debtor/Creditor Type is (O)ther and Card System is (Y)es, the <LIST>function will only contain active Account Types for the CM. Where Debtor/Creditor Type is (O)ther and Card System is (N)o, the <LIST>function will contain no values. For all other Debtor/Creditor Types, the <LIST> function will contain no values
Update Account Type	A1	Can the User update the Account Type (Y)es/(N)o. When this Transaction Type is used, may the user update the Account Type?

Example:

A detail list of the Events of Transaction Types:

Subsystem

AR	Accounts Receivable
AT	Assets
BC	Budget Control
CB	Cashbook
CM	Meals
GL	General Ledger
PM	Procurement Management
PR	Pay Roll
SD	Student Account
SE	Store (Discontinue)
WEB	iEnabler
PO	Orders (Discontinue)

Subsystem AR

Event #	Event Description	Use By Option	Information and rule of the Event
BS	Bulk SMS		Local Software
DF	Staff Discount		Local Software
F1	Profit/Loss on Currency DT	{FARO-9} {FGLP-4}	The program use only the following field of the transaction type: Transaction Type Debit/Credit must be Debit Transaction Note Alternate Note Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
F2	Profit/Loss on Currency CR	{FARO-9} {FGLP-4}	The program use only the following field of the transaction type: Transaction Type Transaction Note Alternate Note Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
F3	International Draft	{FARO-10}	The program use only the following field of the transaction type: Transaction Type Debit/Credit Transaction Note Alternate Note Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
FU	Interest Transactions	{FARO-6} {FARO-7} {FAROR1-26}	The program use only the following field of the transaction type: Transaction Type Credit GLA Credit Cost Centre and Account. Should be the AR interest income GLA. Transaction Note Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
FV	Staff Loans Interest	{FARS-3} {FARSR1-3}	The program use only the following field of the transaction type: Transaction Type Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
FW	Copy Staff Loan Deductions	{FARS-7}	The program use only the following field of the transaction type: Transaction Type Transaction Type Name Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
FX	Loan Awarded	{FBLO-8}	The program use only the following field of the transaction type: Transaction Type Credit GLA Credit Cost Centre and Account. Should be the AR deferred loan awarded income GLA. This credit GLA must be the same as event ME debit GLA Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
FZ	Copy Staff Loan Deductions		Local Software
GW	Copy of Earnings		Discontinue
GX	Copy of Deductions		Discontinue
HA	Consultation Costs - Clinic	{HOPS-1}	The program use only the following field of the transaction type: Transaction Type Debit GLA Debit Cost Centre and Account. Should be the AR default control GLA. Will only be used if the AR Account Type GLA is invalid. Link Transactions Type for VAT Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
HB	Prescription Costs - Clinic	{HOPS-2}	The program use only the following field of the transaction type: Transaction Type Debit GLA Debit Cost Centre and Account. Should be the AR default control GLA. Will only be used if the AR Account Type GLA is invalid. Link Transactions Type for VAT Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
JD	Job Costing Debtors	{FJCO-1} {FVTM-6}	The program use only the following field of the transaction type: Transaction Type Link Transactions Type for VAT Account Type Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
KC	Contact Credit Note	{KOPS-21}	The program use only the following field of the transaction type: Transaction Type Transactions Type Name Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
KD	Copy Contact Deduction to AR	{KOPS-22}	The program use only the following field of the transaction type: Transaction Type Transactions Type Name Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
KI	Contact Invoice	{KOPS-21}	The program use only the following field of the transaction type: Transaction Type Transactions Type Name Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
LC	Loan to Bursary Conversion		Discontinue
PR	Pend - Accumulation of Transactions	{FARM-22}	The program use only the following field of the transaction type: Transaction Type Financial Field Debit GLA Debit Cost Centre and Account. Should be the AR default control GLA. Credit GLA Credit Cost Centre and Account. Should be the AR none control account GLA. In cases Debit GLA and Credit GLA: Will not post to General Ledger. Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is No
TA	Transfer DT Amount to SD/CM/PM	{CMEO-4} {FARO-2} {FPMO5-3} {FSAO-2}	The program use only the following field of the transaction type: Transaction Type Link Transaction Type Only needed if VAT is not zero during the transfer. Credit GLA Credit Cost Centre and Account. Should be the system inter account transfer GLA This GLA must be equal to the debit GLA of the following events: TB, MZ, AC and 31 Account Type Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
TB	Transfer Cr Amount to SD/CM	{CMEO-4} {FARO-2} {FPMO5-3} {FSAO-2}	The program use only the following field of the transaction type: Transaction Type Link Transaction Type Only needed if VAT is not zero during the transfer. Debit GLA Debit Cost Centre and Account. Should be the system inter account transfer GLA This GLA must be equal to the credit GLA of the following events: TA, MX, AD and 30 Account Type Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
TF	Transfer Student Registration to AR	{SCOUR-5}	The program use only the following field of the transaction type: Transaction Type Credit GLA Credit Cost Centre and Account. Should be the system inter account transfer GLA This GLA must be equal to the debit GLA of events 43. Transaction Note Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
TI	Transfer Contract Transactions DT	{FSAO1-10} {FSAO1-11} {FSAOR2-23}	The program use only the following field of the transaction type: Transaction Type Credit GLA Credit Cost Centre and Account. Should be the system inter account transfer GLA This GLA must be equal to the debit GLA of event TH and TJ. Debit/Credit and must be debit Transaction Note Alternate Note Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
TJ	Transfer Contract Transactions CR	{FSAO1-10} {FSAO1-11} {FSAOR2-23}	The program use only the following field of the transaction type: Transaction Type Debit GLA Debit Cost Centre and Account. Should be the system inter account transfer GLA This GLA must be equal to the debit GLA of event TG and TI. Debit/Credit and must be Credit Transaction Note Alternate Note Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
TT	AR Transfer Contract Trans CR to CC	{FSAO1-10}	The program use only the following field of the transaction type: Subsystem = 'AR' Active Indicator = Active Financial Field = J - Journal Update Type = Automatic Repeat Indicator = 'N' Credit/Debit = C- Credit
TU	AR Transfer Contract Trans DT to CC	{FSAO1-10}	The program use only the following field of the transaction type: Subsystem = 'AR' Active Indicator = Active Financial Field = J - Journal Update Type = Automatic Repeat Indicator = 'N' Credit/Debit = D- Debit
TV	Generate Contract Invoice	{FSAO1-12}	The program use only the following field of the transaction type: Subsystem = 'AR' Active Indicator = Active Financial Field = J - Journal Update Type = Automatic Repeat Indicator = 'N' Credit Account must be a revenue account
TW	Generate Contract Credit Note	{FSAO1-12}	The program use only the following field of the transaction type: Subsystem = 'AR' Active Indicator = Active Financial Field = J -Journal Update Type = Automatic Repeat Indicator = 'N' Debit Account must be a revenue account
TO	Transfer Institution Meal Component		Local Software
TP	Transfer Fixed Allowances to AR		Local Software The program use only the following field of the transaction type: Subsytem Code must be AR for event TP Debit/Credit must be Debit Person Type is null Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes Update Debit Cost Centre must be Yes Update Debit Account must be Yes Credit Cost Centre must be entered for event TP Credit Account must be entered for event TP Update Credit Cost Centre must be Yes for event TP Update Credit Account must be Yes for event TP Financial Year must be 0 for event TP Financial Cycle must be 0 for event TP. Account Type must be NULL for event TP
VA	Invoice	{FARO-11}	The program use only the following field of the transaction type: Transaction Type Link Transaction Type Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
VB	Credit Note	{FARO-11}	The program use only the following field of the transaction type: Transaction Type Link Transaction Type Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
WB	Credit Note from PM		Future development
WK	Invoices from PM		Future development
XF	Student Loans Interest	{FBLO-24}	The program use only the following field of the transaction type: Transaction Type Debit GLA Debit Cost Centre and Account. Should be the AR Loan Control GLA Credit GLA Credit Cost Centre and Account. Should be the AR Loan Interest Income GLA Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
YD	Year-end - Balance Brought Forward	{FARM-2} {FGLP-4}	The program use only the following field of the transaction type: Transaction Type Debit GLA Debit Cost Centre and Account. Should be the AR Control GLA Credit GLA Credit Cost Centre and Account. Should be the AR Yearend GLA In cases Debit GLA and Credit GLA: Will not post to General Ledger. Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is No
YF	Interest Raised	{FBLO-24}	The program use only the following field of the transaction type: Transaction Type Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
ZF	Interest Received	{FBLO-24}	The program use only the following field of the transaction type: Transaction Type Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes

Subsystem AT

Event #	Event Description	Use By Option	Information and rule of the Event
AP	Asset Depreciation	{AMNT-1} {ADEP-1}	The program use only the following field of the transaction type: Transaction Type Debit/Credit must be null Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
B	Asset Write-Off	{AMNT-1}	The program use only the following field of the transaction type: Transaction Type Debit/Credit must be null Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
BA	Asset Capital/Accum Depreciation	{AOPS-1} {AOPS-2}	The program use only the following field of the transaction type: Transaction Type Debit/Credit must be null Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes

Subsystem BC

Event #	Event Description	Use By Option	Information and rule of the Event
FJ	Copy Budget to GL	{MEBO-6} {MEBM-2} {MSBOP-4}	The program use only the following field of the transaction type: Transaction Type Debit GLA Debit Cost Centre and Account. Should be the BC Budget Control GLA Transaction Note Debit/Credit must be null Must be Active Financial Field must be Budget Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes

Subsystem CB

Event #	Event Description	Use By Option	Information and rule of the Event
CD	Deposit List	{FEBC-3} {FEBC-42} {FCTO-21} {FACO-6}	The program use only the following field of the transaction type: Transaction Type Credit GLA Credit Cost Centre and Account. Should be the any valid GLA. This transaction type does not post to GL Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is No Person Type is Other
CI	Cash Book In	{FCBO-5} {FCBO-22}	The program use only the following field of the transaction type: Transaction Type Credit GLA Credit Cost Centre and Account. Should be the Cash Book Inter Account Transfer GLA. This GLA must be equal to the Debit GLA of Event CO. Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes Person Type is Other
CN	Nexion Payments	{FSAN-6}	Discontinue
CO	Cash Book Out	{FCBO-5} {FCBO-22}	The program use only the following field of the transaction type: Transaction Type Debit GLA Debit Cost Centre and Account. Should be the Cash Book Inter Account Transfer GLA. This GLA must be equal to the Credit GLA of Event CI. Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes Person Type is Other
CP	ACB Payments	{FACM-2} {FACM-3}	You can create a transaction type for this event for each cashbook that use electronic transfers of ACB payment. The program use only the following field of the transaction type: Transaction Type Debit GLA Debit Cost Centre and Account. Should be any GLA This transaction type does not post to GL. Cashbook Code Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is No Person Type is Creditor The transaction types linked to event CP are defined per cashbook and not per person type. The person type for all transaction types linked to this event should be Creditor.
CQ	Cancel Posted Cheques	{FCTM-5} {FACM-1}	The client must created a even CQ transaction for each Person Type that is used in CT. The program use only the following field of the transaction type: Transaction Type Person Type and Card/Library System for all the combinations Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
CS	Cancel Posted ACB		Discontinue
CT	Profit On Foreign Currency	{FCBOR1-8}	The program use only the following field of the transaction type: Transaction Type Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes Person Type is Other
CV	Loss On Foreign Currency	{FCBOR1-8}	The program use only the following field of the transaction type: Transaction Type Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes Person Type is Other
R5	Re-Denomination Debit Adj		Local Software
R6	Re-Denomination Credit Adj		Local Software

Subsystem CM

Event #	Event Description	Use By Option	Information and rule of the Event
MA	Meal Account: Accum into Balance	{FBLO-8} {CMEM-26}	The program use only the following field of the transaction type: Transaction Type Debit/Credit must be null Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
MB	Meal Account: Buy an Item	{CMEO-1}	The client must created a even CQ transaction for each Person Type that is used in CM. The program use only the following field of the transaction type: Transaction Type Debit GLA Debit Cost Centre and Account. Should be the CM Control GLA Credit GLA Credit Cost Centre and Account. Should be the CM Income GLA Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
MC	Meal Account: Cancel an Item	{CMEO-1}	The client must created a even CQ transaction for each Person Type that is used in CM. The program use only the following field of the transaction type: Transaction Type Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
MD	Meal Account: Bursaries Awarded	{FBLO-8}	The program use only the following field of the transaction type: Transaction Type Transaction Note Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes Person Type is Student
ME	Meal Account: Loan Awarded	{FBLO-8}	The program use only the following field of the transaction type: Transaction Type Transaction Note Debit GLA Debit Cost Centre and Account. Should be the AR deferred loan awarded income GLA This debit GLA must be the same as event FX credit GLA Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes Person Type is Student
MJ	Meal CR Jnl: Retro Cancel		Local Software
MK	Meal DT Jnl: Retain Cancel		Local Software
ML	Meal Account: Manual Load	{CMEO-1}	The client must created a even ML transaction for each Person Type that is used in CM. The program use only the following field of the transaction type: Transaction Type Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
MP	Meal Account: Post to GL	{FGLP-8}	The program use only the following field of the transaction type: Transaction Type Debit GLA Credit GLA Debit How to Post Credit How to Post Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
MV	Meal Account: Post Vat Transaction		Discontinue
MW	Meal Account: Pay Deduction to Meal	{CMEO-23}	The program use only the following field of the transaction type: Transaction Type Debit GLA Debit Cost Centre and Account. Should be the PR Meal Deduction Control GLA Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
MX	Inter-Account Transfer Dt	{CMEO-4} {FARO-2} {FPMO5-3} {FSAO-2}	The program use only the following field of the transaction type: Transaction Type Link Transaction Type Only needed if VAT is not zero during the transfer. Credit GLA Credit Cost Centre and Account. Should be the system inter account transfer GLA This GLA must be equal to the debit GLA of the following events: TB, MZ, AC and 31 Account Type Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
MZ	Inter-Account Transfer Cr	{CMEO-4} {FARO-2} {FPMO5-3} {FSAO-2}	The program use only the following field of the transaction type: Transaction Type Link Transaction Type Only needed if VAT is not zero during the transfer. Debit GLA Debit Cost Centre and Account. Should be the system inter account transfer GLA This GLA must be equal to the credit GLA of the following events: TA, MX, AD and 30 Account Type Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
NB	Study Notes: Buy an Item		Discontinue
NC	Study Notes: Cancel an Item		Discontinue

Subsystem CT

Event #	Event Description	Use By Option	Information and rule of the Event
CG	Generate Cheques	{FSAO-26}	The program use only the following field of the transaction type: Transaction Type Debit GLA Debit Cost Centre and Account. Should be the CT Cash Book Control GLA Income or Expense Cashbook must be Expense Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes Person Type is Student
CR	ACB Receipts	{SALUM-26} {FSAO1-3} {FACO-1} {SALUM-8} {FACO-3} {FARO-25} {FACO-2} {FSAO1-5} {FARO-27} {SALUM-10} {FACO-4}	The client must created an event CR transaction type for Person Types AR, Alumi and SD. The program use only the following field of the transaction type: Transaction Type Transaction Type Name Credit GLA Credit Cost Centre and Account. In the case of Person Type Alumi it should be the Alumi Income GLA Cash Book Code Person Type (A, S and D) Transaction Note Alternate Note Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
CH	Generate Payments	{FCTO-20}	Create transaction type for subsystem CT The program use only the following field of the transaction type: Transaction Type Debit GLA Debit Cost Centre and Account Cash Book Code Person Type (O) Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
C1	Denomination Rounding Write Off DT	{FCTO-3}	Create transaction type for subsystem CT The program use only the following field of the transaction type: Transaction Type Debit GLA Debit Cost Centre and Account Person Type (O) Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes

Subsystem GL

Event #	Event Description	Use By Option	Information and rule of the Event
94	3rd Party Payment	{FSATPP-3} {FSATPP-5}	The client may created a even 94 transaction type for each 3rd Party Payment. The program use only the following field of the transaction type: Transaction Type Transaction Type Name Default Value Debit GLA Debit Cost Centre and Account. Will only be used when the event 94 does not have a 3rd Party Income/Com/Lost event 95 transasaction type Should be the 3rd Party Expense GLA Credit GLA Credit Cost Centre and Account. Should be the 3rd Party Payment Control GLA Transaction Note Alternate Note Debit/Credit must be null Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
95	3rd Party Income/Com/Lost	{FSATPP-3} {FSATPP-5}	The client may created a even 95 transaction type for each 3rd Party Payment. The program use only the following field of the transaction type: Transaction Type Transaction Type Name Credit GLA Credit Cost Centre and Account. Should be the 3rd Party Income/Commition/Lost GLA Transaction Note Alternate Note Debit/Credit must be null Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
A5	Asset Movement Costing		Local Software
CA	Capitalisation of Assets		Discontinue
CB	Accruals - Expense Against GLA	{FPMM-10} {FPMM-11}	The program use only the following field of the transaction type: Transaction Type Credit GLA Credit Cost Centre and Account. Should be the GL Accrual GLA GL Note Debit/Credit must be null Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
CC	Accruals - Reversl for Next Year	{FPMM-10} {FPMM-11}	The program use only the following field of the transaction type: Transaction Type Debit GLA Debit Cost Centre and Account. Should be the GL Accrual GLA GL Note Debit/Credit must be null Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
FJ	Copy Budget to GL	{MEBO-6} {MEBM-2}	The program use only the following field of the transaction type: Transaction Type Debit GLA Debit Cost Centre and Account. Should be the GL Budget Control GLA Shound be equal to the credit GLA of event CB GL Note Debit/Credit must be null Must be Active Financial Field must be Budget Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
FN	Yearend - Revenue and Expense to Outstanding Balance	{FGLM-7}	The program use only the following field of the transaction type: Transaction Type Transaction Type Name Debit/Credit must be null Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
FO	Yearend - Balance Sheet to Next Year	{FGLM-7}	The program use only the following field of the transaction type: Transaction Type Transaction Type Name Debit/Credit must be null Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
FP	Yearend - Posting Commitment to Next Year		Discontinue
FQ	Yearend - Posting Budget To Next Year	{FPMM-10} {FPMM-11}	The program use only the following field of the transaction type: Transaction Type Debit GLA Debit Cost Centre and Account. Should be the GL Budget Control GLA GL Note Debit/Credit must be null Must be Active Financial Field must be Budget Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
FR	Salary Budget Posting - Original	{MSBOP-4}	The program use only the following field of the transaction type: Transaction Type Transaction Type Name Debit GLA Debit Cost Centre and Account. Should be the GL Budget Control GLA GL Note Debit/Credit must be null Must be Active Financial Field must be Budget Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
FS	Salary Budget Posting - Update	{MSBOP-4}	The program use only the following field of the transaction type: Transaction Type Transaction Type Name Debit GLA Debit Cost Centre and Account. Should be the GL Budget Control GLA GL Note Debit/Credit must be null Must be Active Financial Field must be Budget Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
FT	Yearend - Posting Budget to Next Year	{FPMM-10} {FPMM-11}	The program use only the following field of the transaction type: Transaction Type Transaction Type Name Credit GLA Credit Cost Centre and Account. Should be the GL Budget Control GLA GL Note Debit/Credit must be null Must be Active Financial Field must be Budget Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
FY	Yearend - Posting Debtors/Creditors (inter- Ledger)	{FGLM-7}	The program use only the following field of the transaction type: Transaction Type Transaction Type Name Debit/Credit must be null Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
GA	Labour Cost		Discontinue
GB	System Maintenance		Discontinue
GI	Stock Input VAT	{FPMO3-1} {FPMO4-1} {FPMO4-2} {FPMO4-25}	The program use only the following field of the transaction type: Transaction Type GL Note Debit/Credit must be null Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes This transaction will be created if no Debtor involvement, VAT Rate and Apportionment Percentage is greater than zero. This is a GL Journal when stock issue or issue returns in process.
GJ	Stock Output VAT	{FPMO3-1} {FPMO4-1} {FPMO4-2} {FPMO4-25}	The program use only the following field of the transaction type: Transaction Type GL Note Debit/Credit must be null Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes This transaction will be created if no Debtor involvement, VAT Rate and Apportionment Percentage is greater than zero. This is a GL Journal when stock issue or issue returns in process.
JC	Job Costing Cost Centre’s	{FJCO-1} {FVTM-6}	The program use only the following field of the transaction type: Transaction Type Link Transactions Type for VAT Account Type Debit/Credit must be Dedit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
KG	Contact Journal	{KOPS-8}	The program use only the following field of the transaction type: Transaction Type Debit/Credit must be null Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
PB	Period End - Accumulation Of Budget Trans	{FGLM-8}	The program use only the following field of the transaction type: Transaction Type Debit/Credit must be null Must be Active Financial Field must be Budget Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
PJ	Period End - Accumulation Of Journal Trans	{FGLM-8}	The program use only the following field of the transaction type: Transaction Type Debit/Credit must be null Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
GD	Student Income Recognition	{FSAO1-13}	The program use only the following field of the transaction type: Transaction Type Debit/Credit must be null Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
GE	Student Income Recognition Reversal	{FSAO1-13}	The program use only the following field of the transaction type: Transaction Type Debit/Credit must be null Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes
UN	GL-UNIQUE Sal acc journ. (LS-MANGOTECH)	{FCSO-7}	The following below mentioned fields must be filled in accordingly for the Validation of event type ‘UN’: to process properly. 1.Non-/ Active must be ‘A’ (Active) 2.Subsystem Code must be ‘GL' 3.Transaction Value must be Null 4.Financial Fields must be ‘J’ (Journal) 5.Cash Book must be Null 6.Income/ Expense must be Null 7.Update Type must be ‘A’ (Automatic) 8.Repeat Indicator must be ‘N’ 9.Debit/Credit must be Null 10.Person Type must be Null 11.Card System must be Null 12.Transaction Note must be Not Null 13.Note In Alternate Language must be Null 14.Post GL must be ‘Y’ 15.General Ledger Note must be Not Null 16.Debit Cost Centre must not be null 17.Debit Account must not be null 18.Update DCC must be ‘N 19.Update DACC must be ‘N’ 20.Credit Cost centre must not be null. 21.Credit Account must not be null. 22.Update CCC must be 'N' 23.Update CACC must be ‘N’ 24.Financial Year must be 0 25.Financial Cycle must be 0 26.Account Type be Null 27.Update ACCT type must be ‘N’

Subsystem PM
When working with study guide events also look at Outline Study Guide and Enquirer Brochure Manual

Event #	Event Description	Use By Option	Information and rule of the Event
A1	Repeating Invoice Transaction	{FPMO5-9}	The program use only the following field of the transaction type: Transaction Type Link Transaction Type Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No Type of Document: IR
A2	Repeating Credit Note Transaction	{FPMO5-9}	The program use only the following field of the transaction type: Transaction Type Link Transaction Type Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No Type of Document: CR
A3	Journal Credit Transaction		Discontinue
A4	Journal Debit Transaction		Discontinue
AA	Credit Note Transaction To SD		Discontinue
AB	Credit Note Transaction to AR		Discontinue
AC	Credit Creditor Correction	{CMEO-4} {FARO-2} {FPMO5-3} {FSAO-2}	The program use only the following field of the transaction type: Transaction Type Link Transaction Type Only needed if VAT is not zero during the transfer. Debit GLA Debit Cost Centre and Account. Should be the system inter account transfer GLA This GLA must be equal to the credit GLA of the following events: TA, MX, AD and 30 Account Type Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes Type of Document: II
AD	Debit Creditor Correction	{CMEO-4} {FARO-2} {FPMO5-3} {FSAO-2}	The program use only the following field of the transaction type: Transaction Type Link Transaction Type Only needed if VAT is not zero during the transfer. Credit GLA Credit Cost Centre and Account. Should be the system inter account transfer GLA This GLA must be equal to the debit GLA of the following events: TB, MZ, AC and 31 Account Type Debit/Credit must be Dedit Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No Post to General Leger is Yes Type of Document: CD
AH	Cancel Invoice Transaction	{FPMO5-5} {FPMO5-4}	The program use only the following field of the transaction type: Transaction Type Link Transaction Type Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No Type of Document: IC
AI	Invoice Transaction	{FPMO5-1} {FPMO5-10}	The program use only the following field of the transaction type: Transaction Type Link Transaction Type Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No Type of Document: IN
AJ	Invoice Transaction To SD		Discontinue
AK	Invoice Transaction To AR		Discontinue
AM	Cancel Credit Note Transaction	{FPMO5-5}	The program use only the following field of the transaction type: Transaction Type Link Transaction Type Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No Type of Document: CM
AN	Credit Note Transaction	{FPMO5-1} {FPMO5-10}	The program use only the following field of the transaction type: Transaction Type Link Transaction Type Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No Type of Document: CN
AV	Payment (Not Generated Normally)	{FPMO5-1} {FPMO5-10}	The program use only the following field of the transaction type: Transaction Type Link Transaction Type Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No Type of Document: PP
AW	Cancel Payment (Not Generated Normally)	{FPMO5-5}	The program use only the following field of the transaction type: Transaction Type Link Transaction Type Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No Type of Document: AP
BB	Venue Booking Orders	{BOPS-1}	The program use only the following field of the transaction type: Transaction Type Credit GLA Credit Cost Centre and Account. Should be the Venue Booking Commitment Control GLA Debit/Credit must be Credit Must be Active Financial Field must be Commitment Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No Type of Document: O
BC	Print Costing Order	{FPCO-1} {FPCO-2}	The program use only the following field of the transaction type: Transaction Type Transaction Type Name Debit/Credit must be Credit Must be Active Financial Field must be Commitment Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No Type of Document: O
BF	Store Request SG Free	{FPMO4-24} {SDREGC-3} {SDREGA-3} {SDREGC-1} {SDREGC-4} {FPMO4-25}	The program use only the following field of the transaction type: Transaction Type Credit GLA Credit Cost Centre and Account. Should be the Study Guide Commitment Control GLA See Note AB Debit/Credit must be Credit Must be Active Financial Field must be Commitment Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No Type of Document: R
BG	Store Request SG Not Free	{FPMO4-24} {FPMO4-25}	The program use only the following field of the transaction type: Transaction Type Credit GLA Credit Cost Centre and Account. Should be the Study Guide Commitment Control GLA See Note AB Debit/Credit must be Credit Must be Active Financial Field must be Commitment Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No Type of Document: R
BJ	Job Costing Order		Discontinue
BM	Media Booking Order	{FMEO-1} {FMEO-3} {FMEO-2}	The program use only the following field of the transaction type: Transaction Type GL Note Debit/Credit must be Credit Must be Active Financial Field must be Commitment Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No Type of Document: O%
BN	Order Normal	{FPMO2-1} {FPMO2-6} {FPMO3-1} {FPMO3-2} {FPMO1-1}	The program use only the following field of the transaction type: Transaction Type Credit GLA Credit Cost Centre and Account. Should be the Commitment Control GLA See Note AB Account Type Debit/Credit must be Credit Must be Active Financial Field must be Commitment Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No Type of Document: O%
BO	Store Order		Discontinue
BP	Pay Roll Orders		Function not yet available
BQ	Store Request	{SDGUIS-4} {FPMO4-23}	The program use only the following field of the transaction type: Transaction Type Credit GLA Credit Cost Centre and Account. Should be the Commitment Control GLA See Note AB Debit/Credit must be Credit Must be Active Financial Field must be Commitment Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No Type of Document: R
BR	Orders Repeating	{FPMO2-1}	The program use only the following field of the transaction type: Transaction Type Credit GLA Credit Cost Centre and Account. Should be the Commitment Control GLA See Note AB Debit/Credit must be Credit Must be Active Financial Field must be Commitment Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No Type of Document: O%
BT	Counter System Request		Function not yet available
BV	Vehicle Tracking Order	{FVTO-1} {FVTO-2}	The program use only the following field of the transaction type: Transaction Type Credit GLA Credit Cost Centre and Account. Should be the Commitment Control GLA Debit/Credit must be Credit Must be Active Financial Field must be Commitment Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No Type of Document: O%
BY	Orders Next Year	{FPMO2-1}	The program use only the following field of the transaction type: Transaction Type Credit GLA Credit Cost Centre and Account. Should be the Commitment Control GLA See Note AB Debit/Credit must be Credit Must be Active Financial Field must be Commitment Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No Type of Document: O%
F4	Profit on Foreign Currency Creditor	{FPMM-8}	The program use only the following field of the transaction type: Transaction Type Transaction Note Alternative Note Credit GLA Credit Cost Centre and Account. Should be the PM Profit and Lost GLA Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No Type of Document: PD
F5	Loss on Foreign Currency Creditors	{FPMM-8}	The program use only the following field of the transaction type: Transaction Type Transaction Note Alternative Note Debit GLA Debit Cost Centre and Account. Should be the PM Profit and Lost GLA Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No Type of Document: LC
F6	Withholding Tax Debit		Local Software
FA	Copy Otder to Invoice		Discontinue
FC	Supplier Returns		Discontinue
FD	Post Othe Payments to GL		Discontinue
FE	Settlement Discount	{FPMOPD-1}	The program use only the following field of the transaction type: Transaction Type Link transaction Type Credit GLA Credit Cost Centre and Account. Should be the PM Settlement Discount GLA Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No Type of Document: CS
FG	Copy from Rec/Order/Rfq		Discontinue
FH	Cheque Payment Generation	{FPMOPD-1}	The program use only the following field of the transaction type: Transaction Type Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No Type of Document: PQ
FI	ACB Payment Generation	{FPMOPD-1}	The program use only the following field of the transaction type: Transaction Type Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No Type of Document: PA
FK	National Draft Payments	{FPMOPD-1}	The program use only the following field of the transaction type: Transaction Type Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No Type of Document: PB
FL	International Draft Payments	{FPMOPD-1}	The program use only the following field of the transaction type: Transaction Type Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No Type of Document: PI
FM	Journal Payment Generation	{FPMOPD-1}	If Subsystem is PM The program use only the following field of the transaction type: Transaction Type Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No If Subsystem is LL The program use only the following field of the transaction type: Transaction Type Debit GLA Credit Cost Centre and Account. Should be the LL Creditor Control GLA Credit GLA Credit Cost Centre and Account. Should be the LL Credit Bank Account GLA Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No Type of Document: CJ
PC	Accumulation of Transactions CR	{FPMM-9}	The program use only the following field of the transaction type: Transaction Type Debit GLA Credit Cost Centre and Account. Should be the PM correction suspense GLA Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be No Repeat Indicator must be No Type of Document: FC
PP	Accumulation of Transactions	{FPMM-9}	The program use only the following field of the transaction type: Transaction Type Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be No Repeat Indicator must be No Type of Document: FD
SA	Adjust Values Decrease	{FPMO4-26} {FPMO3-26} {FPMM-9}	The program use only the following field of the transaction type: Transaction Type Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must yes Repeat Indicator must be No Type of Document: SK
SB	AR Credit Sales (Stock Issue Transaction)	{FPMO4-10}	The program use only the following field of the transaction type: Transaction Type Link transaction Type will be used to process the input Vat Transactions Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must yes Repeat Indicator must be No Type of Document: SD
SC	SD Credit Sales	{FPMO4-10}	The program use only the following field of the transaction type: Transaction Type Link transaction Type will be used to process the input Vat Transactions Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must yes Repeat Indicator must be No Type of Document: SE,
SD	Returns for Departments	{FPMO4-2}	The program use only the following field of the transaction type: Transaction Type Link transaction Type will be used if there is mark-up Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must yes Repeat Indicator must be No Type of Document: TA, TF
SE	Issue	{FPMO4-1}	The program use only the following field of the transaction type: Transaction Type Link transaction Type will be used if there is mark-up Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must yes Repeat Indicator must be No Type of Document: SA, SB, SF
SF	Returns SD Credit Sales	{FPMO4-11}	The program use only the following field of the transaction type: Transaction Type Link transaction Type will be used to process the ouput Vat Transactions reversal Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must yes Repeat Indicator must be No Type of Document: TE
SG	Goods Received Voucher	{FPMO3-1}	The program use only the following field of the transaction type: Transaction Type Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must yes Repeat Indicator must be No Type of Document: G
SH	Returns AR Credit Sales	{FPMO4-11}	The program use only the following field of the transaction type: Transaction Type Link transaction Type will be used to process the input Vat Transactions reversal Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must yes Repeat Indicator must be No Type of Document: TD
SI	Additional Cost Increase	{FPMO4-26} {FPMO3-26}	The program use only the following field of the transaction type: Transaction Type Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must yes Repeat Indicator must be No Type of Document: TL
SK	Cash Sales	{FPMO4-10}	The program use only the following field of the transaction type: Transaction Type Link transaction Type will be used to process the input Vat Transactions Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must yes Repeat Indicator must be No Type of Document: SH
SM	Inter Store Transfer Credit	{FPMO4-6}	The program use only the following field of the transaction type: Transaction Type Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must yes Repeat Indicator must be No Type of Document: SC
SN	Cash Returns	{FPMO4-11}	The program use only the following field of the transaction type: Transaction Type Link transaction Type will be used to process the input Vat Reversal Transactions Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must yes Repeat Indicator must be No Type of Document: TH
SP	Cash Purchase	{FPMO4-1}	The program use only the following field of the transaction type: Transaction Type Link transaction Type will be used if there is mark-up Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must yes Repeat Indicator must be No Type of Document: TP
SQ	Adjuste Values Increase	{FPMO4-26} {FPMO3-26}	The program use only the following field of the transaction type: Transaction Type Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must yes Repeat Indicator must be No Type of Document: TK
SS	Supplier Return	{FPMO3-2}	The program use only the following field of the transaction type: Transaction Type Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must yes Repeat Indicator must be No Type of Document: S
ST	Inter Store Transfer Debit	{FPMO4-6}	The program use only the following field of the transaction type: Transaction Type Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must yes Repeat Indicator must be No Type of Document: TC
SU	Cash Purchase Returns	{FPMO4-2}	The program use only the following field of the transaction type: Transaction Type Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must yes Repeat Indicator must be No Type of Document: SP
SV	Additional Cost Decrease	{FPMO4-26} {FPMO3-26}	The program use only the following field of the transaction type: Transaction Type Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must yes Repeat Indicator must be No Type of Document: SP
TK	PM - Cost of Sales - Returns	{FPMO4-11}	The program use only the following field of the transaction type: Transaction Type Link transaction not allowed Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must may be No Repeat Indicator must be No Type of Document: TD, TE, TH
TL	PM - SD Credit Sales - Return Sales Tran	{FPMO4-11}	The program use only the following field of the transaction type: Transaction Type Link transaction Type will be used to process the output Vat Reversal Transaction Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must Yes Repeat Indicator must be No Type of Document: TE
TM	PM - AR Credit Sales - Return Sales Tran	{FPMO4-11}	The program use only the following field of the transaction type: Transaction Type Link transaction Type will be used to process the output Vat Reversal Transaction Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must Yes Repeat Indicator must be No Type of Document: TD
TN	PM - Cash Sales - Return Sales Tran	{FPMO4-11}	The program use only the following field of the transaction type: Transaction Type Link transaction Type will be used to process the output Reversal Transaction Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must Yes Repeat Indicator must be No Type of Document: TH
TX	PM - Cost of Sales - Issue	{FPMO4-10}	The program use only the following field of the transaction type: Transaction Type Link transaction - null Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL may be No Repeat Indicator must be No Type of Document: SD,SE,SH
TQ	PM - SD Credit Sales - Issue Sales Tran	{FPMO4-10}	The program use only the following field of the transaction type: Transaction Type Link transaction Type will be used to process the output Vat Transactions Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No Type of Document: SE
TR	PM - AR Credit Sales - Issue - Sales Tran	{FPMO4-10}	The program use only the following field of the transaction type: Transaction Type Link transaction Type will be used to process the output Vat Transactions Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No Type of Document: SD
TS	PM - Cash Sales - Sales Transaction	{FPMO4-10}	The program use only the following field of the transaction type: Transaction Type Link transaction Type will be used to process the output Vat Transactions Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No Type of Document: SH
YB	Yend - Balance Brought Forward DT	{FPMM-10} {FPMM-11}	The program use only the following field of the transaction type: Transaction Type Debit GLA Credit Cost Centre and Account. Should be the PM correction suspense GLA Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL will default to No but can be updated to Yes if needed Repeat Indicator must be No Type of Document: SP
YC	Yend - Balance Brought Forward CR	{FPMM-10} {FPMM-11}	The program use only the following field of the transaction type: Transaction Type Credit GLA Credit Cost Centre and Account. Should be the PM correction suspense GLA Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL will default to No but can be updated to Yes if needed Repeat Indicator must be No Type of Document: SP

Subsystem PR

Event #	Event Description	Use By Option	Information and rule of the Event
LE	Skills Levy Salary Calculation	{FGLP-5}	The program use only the following field of the transaction type: Transaction Type Link Transaction Type Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No
RA	ACB Payments	{FPRN-6} {FPRN-21}	The program use only the following field of the transaction type: Transaction Type Debit GLA Debit Cost Centre and Account. Should be the PR Salary Control\Netto Salary GLA Credit GLA Credit Cost Centre and Account. Should be the PR ACB Payment Control GLA Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No
RB	BDB Payments		Discontinue
RC	Cash Payments	{FPRN-6} {FPRN-21}	The program use only the following field of the transaction type: Transaction Type Debit GLA Debit Cost Centre and Account. Should be the PR Salary Control\Netto Salary GLA Credit GLA Credit Cost Centre and Account. Should be the PR Cash Payment Control GLA Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No
RD	Bank Transfers	{FPRN-6} {FPRN-21}	The program use only the following field of the transaction type: Transaction Type Debit GLA Debit Cost Centre and Account. Should be the PR Salary Control\Netto Salary GLA Credit GLA Credit Cost Centre and Account. Should be the PR Bank Transfer Control GLA Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No
RK	PR-3rd Party ACB Tape Net Payment	{FPRN-30}	The program use only the following field of the transaction type: Transaction Type Subsystem = 'PR' Active Indicator = Active Financial Field = J - Journal Repeat Indicator must be No Update Type must be Automatic Post to general ledger = Y How to post = S How to post = S Financial year = 00 Cycle = 00
RL	PR-3rd Party ACB Tape Commission	{FPRN-30}	The program use only the following field of the transaction type: Transaction Type Subsystem = 'PR' Active Indicator = Active Financial Field = J - Journal Repeat Indicator must be No Update Type must be Automatic Post to general ledger = Y How to post = S How to post = S Financial year = 00 Cycle = 00
RQ	Cheque Payments	{FPRN-6} {FPRN-21}	The program use only the following field of the transaction type: Transaction Type Debit GLA Debit Cost Centre and Account. Should be the PR Salary Control\Netto Salary GLA Credit GLA Credit Cost Centre and Account. Should be the PR Cheque Payemnt Control GLA Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No
RS	Salary Calculation	{FGLP-5}	The program use only the following field of the transaction type: Transaction Type Credit GLA Credit Cost Centre and Account. Should be the PR Salary Control\Netto Salary GLA Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No

Subsystem SD

Event #	Event Description	Use By Option	Information and rule of the Event
24	Debit Balance Write Off	{FSAOR2-27}	The program use only the following field of the transaction type: Transaction Type Debit GLA Debit Cost Centre = Not Null Debit Account = Not Null Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Card / Library System = Card No Post to GL must be Yes Repeat Indicator must be No
25	Credit Balance Write Off	{FSAOR2-27}	The program use only the following field of the transaction type: Transaction Type Credit GLA Credit Cost Centre = Not null. Credit Account = Not Null Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Card / Library System = Card No Post to GL must be Yes Repeat Indicator must be No
26	Interest - DT	{FSAO1-2}	The program use only the following field of the transaction type: Transaction Type Credit GLA Credit Cost Centre and Account. Should be the SD Interest Received GLA Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No
28	Inter Student/Meal Transafer		Discontinue
29	Payroll Deduction Transfer		The program use only the following field of the transaction type: Transaction Type Transaction Type Name GL Note Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No
30	Inter Account Type DT Transfer	{CMEO-4} {FARO-2} {FPMO5-3} {FSAO-2}	The program use only the following field of the transaction type: Transaction Type Link Transaction Type Only needed if VAT is not zero during the transfer. Credit GLA Credit Cost Centre and Account. Should be the system inter account transfer GLA This GLA must be equal to the debit GLA of the following events: TB, MZ, AC and 31 Account Type Debit/Credit must be Dedit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No
31	Inter Account Type CR Transfer	{CMEO-4} {FARO-2} {FPMO5-3} {FSAO-2}	The program use only the following field of the transaction type: Transaction Type Link Transaction Type Only needed if VAT is not zero during the transfer. Debit GLA Debit Cost Centre and Account. Should be the system inter account transfer GLA This GLA must be equal to the credit GLA of the following events: TA, MX, AD and 30 Account Type Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No
33	Bursary Awarded	{FBLO-8}	The program use only the following field of the transaction type: Transaction Type Transaction Note GL Note Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No
34	Library Fines	{LCIM-6}	The program use only the following field of the transaction type: Transaction Type Link Transaction Type Account Type Update Account Type Credit GLA Credit Cost Centre and Account. Should be the Libary Fines Income GLA Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No
35	Loan Awarded	{FBLO-8}	The program use only the following field of the transaction type: Transaction Type Transaction Note Debit GLA Debit Cost Centre and Account. Should be the AR deferred j awarded income GLA. This credit GLA must be the same as event FX debit GLA Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No
36	Interest - CT	{FSAO1-2}	The program use only the following field of the transaction type: Transaction Type Transaction Note Alternative Note DebitGLA Debit Cost Centre and Account. Should be the SD Interest Paid GLA Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No
37	DT Balance B/F Account Type	{FSAM-5}	The program use only the following field of the transaction type: Transaction Type GL Note Credit GLA Credit Cost Centre and Account. Should be the Any SD GLA This thransaction type does not post to GL Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be No Repeat Indicator must be No
38	CR Balance B/F Account Type	{FSAM-5}	The program use only the following field of the transaction type: Transaction Type GL Note Credit GLA Credit Cost Centre and Account. Should be the Any SD GLA This thransaction type does not post to GL Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be No Repeat Indicator must be No
40	Discount on Subject/Qualification	{FSAO-27}	The program use only the following field of the transaction type: Transaction Type Link Transaction Type Transaction Value Transaction Note Alternative Note GL Note Debit GLA Debit Cost Centre and Account. Should be the Any SD Discount GLA Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No
41	Receipt Registration Fees	{SCOUR-5}	The program use only the following field of the transaction type: Transaction Type Link Transaction Type Transaction Value Transaction Note Cash Book Code Credit Account. Should be the SD Control GLA Debit/Credit must be Credit Subsystem must be CT Income or Expense Cashbook must be Income Person Type must be Student Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No
42	Receipt Application Fess		Discontinue
43	Transfer Student Registration	{SCOUR-5}	The program use only the following field of the transaction type: Transaction Type Transaction Note Alternate Note Debit GLA Account. Debit Cost Centre and Acount Should be the SD Transfer GLA Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No
44	Raise Meal Charges		Discontinue
45	Denomination Rounding Write Off DT	{FSAOR2-27}	The program use only the following field of the transaction type: Transaction Type Debit GLA Debit Cost Centre = Not Null Debit Account = Not Null Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Card / Library System = Card No Post to GL must be Yes Repeat Indicator must be No
46	Denomination Rouding Write Off CR	{FSAOR2-27}	The program use only the following field of the transaction type: Transaction Type Credit GLA Credit Cost Centre = Not Null Credit Account = Not Null Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Card / Library System = Card No Post to GL must be Yes Repeat Indicator must be No
50	Assets Not Returned	{SREGR2-8}	The program use only the following field of the transaction type: Transaction Type Transaction Note Alternate Note GL Note Credit GLA Account. Credit Cost Centre and Acount Should be the SD Assets Not Returned Income GLA Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No
51	Items Not Returned	{SREGR2-8}	The program use only the following field of the transaction type: Transaction Type Transaction Note Alternate Note GL Note Credit GLA Account. Credit Cost Centre and Acount Should be the SD Study Guid Not Returned Income GLA Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No
70	Merit Awards		Discontinue
89	Transcript Reprint		Discontinue
92	Stock Credit Sales	{FPMO4-24}	The program use only the following field of the transaction type: Transaction Type Link Transaction Type Credit GLA Account. Credit Cost Centre and Acount Should be the SD Study Guid Credit Sales Income GLA Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No
93	Stock Credit Sales Return	{SDREGC-4} {SREGC-4} {COOP-10}	The program use only the following field of the transaction type: Transaction Type Link Transaction Type Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No
96	Service Fee DT Student	{SSTUDS-1} {SSTUDS-3}	Multiple event 96 transaction can be created to cater for the different Service Request Fees. The program use only the following field of the transaction type: Transaction Type Default Value Link Transaction Type Transaction Note Alternate Note GL Note Credit GLA Account. Credit Cost Centre and Acount Should be the SD Service Request Fee Income GLA Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No
97	Can Service Fee CR Stud	{SSTUDS-2} {SSTUDS-3}	Multiple event 97 transaction can be created to cater for the different Service Request Waiver Reason Cancel Transaction Type Fees. The program use only the following field of the transaction type: Transaction Type Link Transaction Type Transaction Note Alternate Note Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No
98	3rd Party Fee DT Student	{SSTUDS-1} {SSTUDS-3} {FSATPP-3}	Multiple event 98 transaction can be created to cater for the different Service Request 3rd Party Fees. The program use only the following field of the transaction type: Transaction Type Default Value Link Transaction Type Transaction Note Alternate Note GL Note Credit GLA Account. Credit Cost Centre and Acount Should be the SD Service Request Accrual GLA Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No
99	Can 3rd Party Fee CR Stud	{SSTUDS-2} {SSTUDS-3} {FSATPP-3}	Multiple event 99 transaction can be created to cater for the different Service Request Waiver Reason Cancel Transaction Type 3rd Party Fees. The program use only the following field of the transaction type: Transaction Type Link Transaction Type Transaction Note Alternate Note Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No
CE	Distribute Receipt		Local Software
CF	Batch Discount		Discontinue
DI	Debtpack Interest		Local Sofware
DJ	Debtpack Credit		Local Sofware
DP	Debtpack Debit		Local Sofware
FB	Fees Earned		Local Software
FF	Installments Earned		Local Software
IA	Bad Debts		Local Software
IB	Disuribute Receipt		Local Software
NP	Generate Nexion Payments		Discontinue
PD	Raise Postal Zone Charges DT	{FPMO4-24} {FPMO4-25}	The program use only the following field of the transaction type: Transaction Type Link Transaction Type Transaction Note Alternate Note Account Type Credit GLA Account. Credit Cost Centre and Acount Should be the SD Postal Charges Income GLA Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No
PE	Raise Postal Zone Charges CR		Function not yet available
R1	Generate Transactions from ID No.		Local Software
R2	Generate Transactions from ID No.		Local Software
R7	Re-Denomination Debit Adj		Local Software
R8	Re-Denomination Credit Adj		Local Software
TC	DT Distribute Default Account Type	{FSAO1-1} {FSAO1-9}	The program use only the following field of the transaction type: Transaction Type Transaction Note Alternate Note Credit GLA Account. Credit Cost Centre and Acount Should be the SD Distribute Default Account Type Control GLA Must be the same as event TD Debit GLA Debit/Credit must be Debit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No
TD	CT Distribute Default Account Type	{FSAO1-1} {FSAO1-9}	The program use only the following field of the transaction type: Transaction Type Transaction Note Alternate Note Debit GLA Account. Debit Cost Centre and Acount Should be the SD Distribute Default Account Type Control GLA Must be the same as event TC Credit GLA Debit/Credit must be Credit Must be Active Financial Field must be Journal Update Type must be Automatic Post to GL must be Yes Repeat Indicator must be No
TE	Transfer Credit Balance		Local Software
TG	Transfer Contract Transactions DT	{FSAO1-10} {FSAO1-11} {FSAOR2-23}	The program use only the following field of the transaction type: Transaction Type Crediet GLA Crediet Cost Centre and Account. Should be the system inter account transfer GLA This GLA must be equal to the debit GLA of event TH and TJ. Debit/Credit and must be Debit Transaction Note Alternate Note Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No
TH	Transfer Contract Transactions CR	{FSAO1-10} {FSAO1-11} {FSAOR2-23}	The program use only the following field of the transaction type: Transaction Type Debit GLA Debit Cost Centre and Account. Should be the system inter account transfer GLA This GLA must be equal to the debit GLA of event TG and TI. Debit/Credit and must be Credit Transaction Note Alternate Note Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No
WA	Credit Note from PM		Function not yet available
WJ	Invoice from PM		Function not yet available
WO	Write-off Debit Balance		Local Softeware
WW	Currency Profit/Loss Debit	{FSAO1-27}	The program use only the following field of the transaction type: Transaction Type Credit GLA Credit Cost Centre and Account. Should be the SD Currency Profit/Loss GLA Debit/Credit and must be Debit Transaction Note Alternate Note GL Note Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No
WX	Raise free Stock Items	{SREGC-3} {SDREGC-3} {SCOUR-4} {SREGAR-3} {SDREGA-3} {SREGC-1} {SDREGC-1} {SREGC-4} {SDREGC-4} {COOP-10}	The program use only the following field of the transaction type: Transaction Type Account Type Debit/Credit and must be Debit Transaction Note Alternate Note GL Note Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No
WY	Cancel Free Stock Items Raised	{SREGC-3} {SDREGC-3} {SCOUR-4} {SREGAR-3} {SDREGA-3} {SREGC-4} {SDREGC-4} {COOP-10}	The program use only the following field of the transaction type: Transaction Type Account Type Debit/Credit and must be Credit Transaction Note Alternate Note GL Note Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No
WZ	Currency Profit/Loss Credit	{FSAO1-27}	The program use only the following field of the transaction type: Transaction Type Debit GLA Debit Cost Centre and Account. Should be the SD Currency Profit/Loss GLA Debit/Credit and must be Credit Transaction Note Alternate Note GL Note Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No
DD	Debt Collection DT	{FSDC-2}	This event is used to clear account types on ITS system that have credit balances. The program uses the following fields of the transaction type: Transaction Type Must be Active Financial Field must be Journal Repeat Indicator must be No Debit/Credit and must be Debit Transaction Note Alternate Note GL Note Credit GLA Credit Cost Centre and Account.
DC	Debt Collection CR	{FSDC-2}	This event is used to clear account types on ITS system that have debit balances. The program uses the following fields of the transaction type: Transaction Type Must be Active Financial Field must be Journal Repeat Indicator must be No Debit/Credit and must Credit Transaction Note Alternate Note GL Note Debit GLA Debit Cost Centre and Account.
DU	Debt Collection Initial Handover	{FSDC-2}	This event is used to create initial upload transactions to be send to Vericred. The user must set-up 3 transaction types for Debt Collection Document Types .i.e. Journal, Payment and Interest. Note: Payment must be a Credit. The program uses the following fields of the transaction type: Transaction Type Must be Active Financial Field must be Journal Repeat Indicator must be No Debit/Credit and must Credit Transaction Note Alternate Note GL Note Debt Collection Document Type Debit GLA Debit Cost Centre and Account.
DN	Debt Collection INTEREST	{FSDC-3}	This event is used to create interest transactions that's recieved from Vericred. The program uses the following fields of the transaction type: Transaction Type Must be Active Financial Field must be Journal Repeat Indicator must be No Debit/Credit and must Debit Transaction Note Alternate Note GL Note Credit GLA Credit Cost Centre and Account.
DK	Debt Collection INTEREST reversal	{FSDC-3}	This event is used to create interest reversal transactions that's recieved from Vericred. The program use only the following field of the transaction type: Transaction Type Must be Active Financial Field must be Journal Repeat Indicator must be No Debit/Credit and must Credit Transaction Note Alternate Note GL Note Debit GLA Debit Cost Centre and Account.
DR	Debt Collection CREDIT	{FSDC-3}	This event is used to create credit transactions recieved from Vericred. The user must set-up 3 transaction types for Debt Collection Document Types .i.e. Cost, Payment and Interest. The program uses the following fields of the transaction type: Transaction Type Must be Active Financial Field must be Journal Repeat Indicator must be No Debit/Credit and must Credit Transaction Note Alternate Note GL Note Debt Collection Document Type Debit GLA Debit Cost Centre and Account.
DB	Debt Collection DEBIT	{FSDC-3}	This event is used to create debit transactions recieved from Vericred. The user must set-up 3 transaction types for Debt Collection Document Types .i.e. Cost, Payment and Interest. The program uses the following field of the transaction type: Transaction Type Must be Active Financial Field must be Journal Repeat Indicator must be No Debit/Credit and must Debit Transaction Note Alternate Note GL Note Debt Collection Document Type Credit GLA Credit Cost Centre and Account.

Subsystem SE

Event #	Event Description	Use By Option	Information and rule of the Event
PS	Accumulation of Transactions		Discontinue
SJ	Discount on Card Sales		Discontinue
SL	Cost Transfer		Discontinue
SR	Entering Store Requisition		Discontinue
SX	Accumulation of Transactions		Discontinue

Subsystem WEB

Event #	Event Description	Use By Option	Information and rule of the Event
CW	CB - Web Deposit LINQPAY (CB transaction)	{FCBO-26}	The program use only the following field of the transaction type: Transaction Type Credit GLA Credit Cost Centre and Account. Should be the SD Interim GLA Debit/Credit and must be Credit Transaction Note Alternate Note GL Note Person Type Cash Book Code Subsystem must be CB Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No
WD	CB - Web Deposit (CB transaction)	Student iEnabler	The program use only the following field of the transaction type: Transaction Type Debit/Credit and must be Credit Transaction Note Alternate Note GL Note Person Type must be Student Cash Book Code Subsystem must be CB Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No
WL	SD - Web Deposit LINQPAY (SD transaction)	Student iEnabler	The program use only the following field of the transaction type: Transaction Type Debit GLA Debit Cost Centre and Account. Should be the SD Interim GLA Debit/Credit and must be Credit Transaction Note Alternate Note GL Note Subsystem must be SD Must be Active Financial Field must be Journal Update Type must be Automatic Repeat Indicator must be No

Subsystem PO

Event #	Event Description	Use By Option	Information and rule of the Event
OA	Costing - Vehicles Commitment		Discontinue
OB	Costing - Printing Commitment		Discontinue
OC	Costing - Jobs Commitment		Discontinue
OD	Bookings - Cost Centre Bookings		Discontinue
OE	Bookings - Debtor Bookings		Discontinue
OF	Bookings - Cost Centre Deposits		Discontinue
OG	Bookings - Debtor Deposits		Discontinue
OH	Bookings - Free Cost Cent Bookings		Discontinue
OI	Bookings - Other Cost AR		Discontinue
OJ	Costing - Jobs		Discontinue
OK	Bookings - Other Cost, Cost Centre		Discontinue
OL	Bookings - Vehicle Returns AR		Discontinue
OM	Bookings - Media Returns AR		Discontinue
ON	Bookings - Meal Cost AR		Discontinue
OO	Bookings - Meal Cost, Cost Centre		Discontinue
OP	Costing - Printing		Discontinue
OV	Costing - Vehicles		Discontinue

Note AB: The Commitment GLA is constructed as follows:

The Account is always from the Transaction Type Definition.
This Account should be defined as the Commitment Control Account.
The Cost Centre can be from the Transaction Type or if null the system will use the Cost Centre of the PM Account Type that is linked to the Item Detail.

Processing Rules
	No Processing rules

Date	System Version	By Whom	Job	Description
18-Oct-2006	v01.0.0.0	Amanda Nell	t133475	New manual format.
04-Mar-2009	v01.0.0.1	Ernie van den Berg	t152121	Review the manual
	v01.0.0.1	Marchand Hildebrand	t152121	Proof Read system owner
14-Jul-2009	v02.0.0.0	Marchand Hildebrand	t158613	Add new events to process sales and cost of sales transactions when processing stock sales transactions
18-Feb-2010	v02.0.0.2	Ernie van den Berg	t163222	Add Int1 changes t160074. Add study guide link
31-Aug-2010	v02.0.0.3	Christel van Staden	t161049	Add event CH for subsystem CT - Generate Payments
29-Sep-2010	v02.0.0.4	Christel van Staden	t169772	Add event GD and GE for subsystem GL - Student income recognition
08-Oct-2010	v02.0.0.5	Christel van Staden	t161049	Fix version number
07-Dec-2010	v02.0.0.6	Christel van Staden	t169736	Correct manual for event CP to indicate Post to GL = No
15-Aug-2011	v02.0.0.7	Christel van Staden	f174664	Add events TT, TU, TV and TW
30-Aug-2011	v02.0.0.8	Christel van Staden	t174240	Correct manual for events YB and YC to indicate Post to GL will default to No but can be updated to Yes
14-Oct-2011	v02.0.0.9	Marchand Hildebrand	f178105	Manual Correction
23-Nov-2012	v02.0.1.0	Charlene van der Schyff	t185058	Update manual with Validations fro Event "UN' for Subsystem GL.
07-Mar-2013	v03.0.0.0	Christel van Staden	t186723	Add events C1, 24, 25, 45, 46
16-Oct-2014	v03.0.0.1	Marchand	t195346	Add open cycles
05-Aug-2015	v03.0.0.2	Brilliant Tleane	t192284	Add new field "Debt Collection Document Type" and events DD, DC, DU, DN, DK, DR, DB.
16-FEB-2016	v03.0.0.3	Thabang Nyatlo	f212363	Add Processing rules for System Operation Definition (SOD)
08-Dec-2016	V04.0.0.0	Ntshabele Morgan	T208911	Removed any reference to discontinued "Investment" and "Long Term Loans" Subsystems
25-Mar-2020	V04.1.0.0	Nomhle Lubisi	t242048	Added 2 event types 'RK and RL'