Maintain Supplier Returns {FPMO3-2}

This option allows for the maintenance of Supplier Return. A GRV is a prerequisite for a Supplier Return.

The following is a summary of definitions and actions that must exist before the user can process a document in this option.

Access to the option {USERS-2, and {USERS-3} on level Update or Select. Select users can only query the information of the option.

The Restrictions on the Documents {FCSM-4}

The User can be restricted to Department, Cost Centre Account Category and/or Amount Ranges.

The Restrictions for this option are:

Access Restriction Codes	Allows Type of Document
FP	All
FPG	G

The Rules are:

A user is only restricted if linked to one of the restrictions.

For more details see manual on option {FCSM-4}

The area within which a user performs approval privileges is dependent on the permissions given to the user; refer the Finance Permissions Operational Manual.

Set System Operational Definitions {FCSM-1}, TAB - System Operation Definitions

Code

Sub System

Description Action

Use GRV Refer to {FCSM-1}

This rule does not apply to this option. Document numbers are always automatic. The following Auto Generated Numbers {FCSM-3} must be set:

22	SUPPLIER RETURN

Auto Print - GRV Delivered Refer to {FCSM-1}

Stock GST/VAT Inclusive/Exclusive

Populate Interface Tables

Transaction Types for Goods Received or Supplier Return Events {FCSO-7}

The users have no control over the Transaction type in this option, it is maintained by the program. Transaction Types must be defined in option {FCSO-7} for the following events. A GST / VAT link transaction must be defined and linked to the supplier return event to process the input tax transaction should stock be carried in the system GST/VAT exclusive.

Event	Description	Type of Document
SS	PM - Supplier Return	S

Foreign Currencies {FCSO-21}

Set the Type of exchange rate in Block 1 for the PM subsystem.
Maintain the rates in Block 2 and 3.
Process sequence 2 frequently.

PM Subsystem Cycle. {FCSM-2}

A user of this option must ALWAYS validate that the PM current cycle is correct before processing any documents.

The action a user can perform in this option.

Create a Document

Can be done by update only user.

This option does not have a processing status and this means that the user must process a document in only one session

Relationship between documents in this option

A Supplier Return can copy information only from one GRV.

Fields in the option:

Block 1: Supplier Return

An GRV is a prerequisite for Supplier Return.
The user may enter a creditor code and tab to the "Originate From Document Number".
On the "Originate From Document Number" a list displays all valid GRV numbers for the creditor.
The unique key of this block is field Document Type and Document Number.

Field	Type & Length	Description
Creditor Code	N9	A creditor code is a code which uniquely identifies a creditor/supplier as defined on {FPMM-2}. The <List of Values> lists the creditor code and name. Selecting or entering a creditor code first limits the list of GRV numbers to the creditor. On entering the creditor code the creditor code, name, currency and currency description are displayed.
Originate from Document Number	A10	Enter or select a valid order number from the <List of Values>. Pop Up Menu - available on originate from document number field. LOV Orginal Document Numbers - Lists valid Originate from Documents per creditor and displays the creditor code, type of docuement, document number, processed date, document date.
Originate from Type of Document	A2	The field is a display only field populated from the Originate From Document entered or selected from the <List of Values> on the Originate From Document number field.
Document Number	A10	Will be generated by the program. The following Auto Generated Numbers {FCSM-3} must be set: 22 SUPPLIER RETURN
Document Type	A2	Displays the document type 'S' for Supplier Return,which is the only documntb that can be used in this option.

Example:

Block 2: Block Description

On <NEXT BLOCK> from Block 1 the items from the GRV will be inserted into Block 2

The user cannot create new records in this block.
The unique key of this block is compsed of the fields Document Type, Document Number and Line Number.

Field

Type
&
Length

Description

A4000

The first 30 characters of the item description from the original document will be displayed. The field is not accessible to the user.
Pop Up Menu - available on field description.

Item Description - Selecting the option will display the full item description.

Unit

The unit code from the original document will be displayed. The field is not accessible to the user.

Originate from Quantity

The total quantity of the item on the GRV (original document) will be displayed. The field is not accessible to the user.

Previously Received

The total quantity of all Supplier Returne for the item on the GRV (original document) will be displayed. The field is not accessible to the user.

Quantity

N9.3

The number of units in issue units that have been returned. Unit can have up to 3 decimals. A supplier return cannot return more units than the quantity received. The return quantity for stock items must be in order units. E.g.

GRV Quantity	Number of order unit	Maximum Supplier Return Quantity
2	1	2
2	5	10
2	10	50

Pop Up Menu - available on field quantity.

Maintains Internal Delivery Instructions - Selecting the option will drill down to the Maintain Internal Delivery Instructions for the line on the GRV.
Financial Item Detail - Selecting the option will drill down to the Financial Item Detail Quantity screen for the line on the GRV or, if stock to the financial item detail Stock screen for the line or, if a library item to the financial item detail Library screen for the line on the GRV.
Select Library Items - The option is only active on the menu if the item received is a library item. For a returned library item the user must indicate which library items created in the library system must be returned. This is done by selecting the option and marking the applicable item in the box marked return.
View Stock Levels - The option {FPMO4-21} is only active on the menu if the item received is a stock item. Selecting the option displays the stock on hand for the stock item in Order Units.

Unit Price

N15.2

The currency value of one unit. The value supplied here must correspond to a value of the currency code. The unit price from the original document will be displayed. The field is updateable by the user if the document is a GRV.

Pop Up Menu - available on field unit price

Unit Price - Selecting the option drills down to the Item Unit Price screen. On a supplier return the user may not update the unit price information.

Available Cost

N15.2

The cost of the item as calculated by the order quantity using the GRV unit price structure less the total cost of all GRVs for the item. In other words what remain to be GRV on the order in cost.

Cost

N15.2

If the paid received indicator is set to quantity the field displays the total VAT inclusive cost value before trade discount for the item in foreign currency and is not updateable by the user. If the paid received indicator is set to monetary the user must enter the total VAT inclusive cost value before trade discount received in foreign currency.

Pop Up Menu - available on field cost.

Maintains Internal Delivery Instructions - Selecting the option will drill down to the Maintain Internal Delivery Instructions for the line on the GRV.
Financial Item Detail - Selecting the option will drill down to the Financial Item Detail Cost screen for the line on the GRV.

Total

N15.2

Displays the total item value in local currency VAT inclusive of the item.

Paid Received Indicator

Displays the paid received setting of an item. This is a display only item and the user must set the indicator on the quantity field.

Item Type

Displays the Item Type of the item, e.g. Stock, General, Library or Non-Defined Item.

Example:

Processing Rules
	No special processing rules

Date	System Version	By Whom	Job	Description
28-May-2007	v01.0.0.0	Amanda Nell	t134659	New manual format.
27-Feb-2009	v01.0.0.1	Marchand Hildebrand	t152121	Proof Raed System Owner
25-Feb-2011	V02.0.0.0	Marchand Hildebrand	t164941	Add SOD NA, TX
18-Dec-2012	V02.0.0.1	Marchand Hildebrand	t183060	Add finance permissions
21-Jan-2020	v04.1.0.0	Ndivhanga Mushando	t241650	Manual correction and update to 4.1