Shared Applications - Maintain Internal Delivery Instruction

These applications are common to the requisition, order and goods received input applications although field attributes may differ depending on the type of document processed. These applications are normally not directly accessible from a menu but from related Pop Up Menus on fields in the Requisition, Order or Goods Received options. The ITS philosophy is that the user should be able to enter a request or order on the Requisition or Order options; should the user however require additional functionality the functionality is available and directly accessible from the record on a second or third level.

This application is used to capture internal delivery instruction. Internal delivery instructions are the delivery information given by the item requestor instructing where to deliver the item. Each line can have a delivery instruction.

Fields in the option:

Block 1:  Internal Delivery Instructions


Field Type
&
Length		 Description
Document Number  A10 Displays the document number created or queried by the user in the Requisition, Order or Goods Received options. Documents cannot be created in the applications
Document Type A2 Displays the document type of the document number created or queried by the user.
Item Detail Type A1 Displays the item detail type of the line on the document created or queried by the user.
Quantity Requested N6.3 Displays the requested quantity entered by the user on the item in the requisition or order application.
Item Type A1 Displays the Item type of the item namely Stock, General, Library or Non-Defined Item.
Item Number N8 Displays the item number of the item if the item type is Stock, General or Library.
Description A4000 Displays the item description.
Campus Code  N2 The campus code where internal despatch must deliver the item.  This is not a mandatory field.  The description of the campus code will be displayed.
Department Code N4 Enter the code of the department where the delivery must take place.  The system will display the description.
Contact Person Type A1 Valid values are Null, Other, Personnel or Student.  The following describes each value:
  • Null
If the user left the field null then the user will not be allowed to complete the fields Person Number, Person Name and Person Telephone Type.
  • Other
The user can only enter Other Users information as defined in option {GOPS-3}, TAB -Maintain Other Users and {GOPS-2} for the system code FIN in the fields Person Number, Person Name and Person Telephone Type.
  • Personnel
The user can only enter Personnel information as defined in option {PBOP-1} in the fields Person Number, Person Name and Person Telephone Type.
  • Student
The user can only enter Student information as defined in option {SREGB-1} and if the student is registered in the current year, in the fields Person Number, Person Name and Person Telephone Type.
Contact Person Number N9 Enter the person's number that can be contacted by the internal despatch or is responsible for the requesting of the item.  A list function will display all the valid numbers and their names.  The name of the contact person's number will be displayed in the Contact Person Name field as well as the campus, building code and name, floor and room depending on the existence of this information on the person type definitions.
Contact Person Name  A30 After the user has entered the contact person's number the system will display a name in this field, but if the user wants to change any information in this field, they can do so.  This name as committed will be printed on the delivery document.
Contact Person Telephone Type A2 Only valid contact telephone type of the person number can be used.  A list function displays all the valid telephone types and numbers.  The telephone number will be displayed.
Building Code N4 The building code where internal despatch must deliver the item.  This is not a mandatory field or a prerequisite for the building name field.  A list function will display all the valid building codes and description.  The building name will be displayed in the Building Name field.
Building Description A30 The building name where internal despatch must deliver the item.  The user may change any value that was displayed by the system or if null enter the building name.
Floor N2 The floor number of the building code where internal despatch must deliver the item.  A list function will be available only if valid building codes exist.  The user may change the valid values to any other value.
Room A7 The room number of the building code where internal despatch must deliver the item.  A list function will be available only if valid building and floor codes exist.  The user may change the valid values to any other value.
Delivery Date DD-MON-YYYY hh24mm This date is an indicator for the contact person when he can expect the delivery.  The system will display the delivery date using the document date and adding the value of system operational definition code  AA - Possible Delivery Days.  The hour and minute will be displayed as 00:00.  The user can change the information of this field as long as the date is greater than the default date.


Example:

Example of fobapp-b1

 


Processing
Rules		  
  No special processing rules


See Also:



History of Changes

Date System Version By Whom Job Description
07-Jun-2007 v01.0.0.0 Amanda Nell t134643 New manual format.
28-Jan-2009 V01.0.0.0 Marchand Hildebrand t152121 proof Read System Owner