Maintain Already Issued Material {SDGUIS-4}

This option is similar to the function available within the registration program to indicate study material issued to the student via an agent.

Only the outstanding items can be sent to the student. If an agent is involved in the registration process all study material to be issued to the student will get a status of “P” for processing. The user needs to indicate that no items were given or that, material was issued by the agent. This will then change the status of the material to “N” for Normal (no other procedure is available to change the status). The postal issue program {FPMO4-25} will issue all outstanding study material with a status of “N” to students. If the user did not indicated during registration {SDREGA-1} the material already issued to the student, this option can be used for the same purpose.

The SOD on {SMNT-12} SR/RE Study Guide default Issued Quantity can be set to 'Y'. This will change the standard functionality to make the Issued Quantity a display only field where the value defaults to the Requested quantity.

Fields in the option:4

Block 1: General Information

The student who needs to be updated must be queried in the first block the agent and the store linked to him/her will be displayed. The agent will be the person who is linked to the student’s registration record.

Field	Type & Length	Description
Student	N9	The student number for which the information must be updated.`
Agent	N9	The agent’s personnel number is displayed, the agent will be the person linked to the student’s registration record and cannot be updated.
Issued Store	A2	Agents are also defined as stores on the system, and the store code linked to the agent within option {FPMO-22} will be displayed.

Example(s):

Block 2: Request Information

The request created on registration will display in this block, if no items were given to the student via the agent the user can <COMMIT> which will then change the status of the study material to “N” (normal) and which will then be issued with the postal issue program {FPMO4-25}.

Field	Type & Length	Description
Request Doc No	A10	Request reference linked to the student will be displayed. Users must be aware that only one request reference is displayed, the student might have more than one request record. Within block 3 only items linked to the request will be displayed. The user must have the correct request reference within the previous block to get the correct item information.

Example(s):

Block 3: Items Issued

If material was issued the items linked to the request will display within block 3 and the user needs to indicate the quantities issued. On the <COMMIT> action the status of the items not issued to the student will change to “N” (normal), which will then be issued with the standard postal issue program {FPMO4-25}

Field	Type & Length	Description
Lnum	N2	The line number linked to the item is displayed.
Item	N8	The item code linked to the request reference.
Description	A30	The description of the item.
Requested Store	A2	The store code linked to the request when the student was registered.
Requested Quantity	N9.3	The quantity which needs to be issued to the student is displayed and cannot be updated.
Issued Quantity	N9.3	The quantity which is issued by the agent is entered, it can be more or less than the quantity requested. The items and quantities issued by the agent will be reflected on the students Item Request & Issue detail within option {SDGUIS-1b4}. The balance still to be sent to the student will be issued with the postal issue option {FPMO4-25}.

Example(s):

Processing Rules
	No special processing rules

Date	System Version	By Whom	Job	Description
28-Jan-2007	v01.0.0.0	Charlene van der Schyff	t134045	New manual format.
22-Dec-2008	v01.0.0.1	Karen Carstens	t154954	Change menu option {FPMO-25} to {FPMO4-25}.
14-Sep-2021	v04.1.0.0	Esther Nel	t252350	SOD for Study Guide default Issued Quantity