System Operation Definition {SMNT-12}

Code

Sub System

Description

Alpha,Date or Numeric

Information

A3

A3

3rd Party Address

Alpha

This is a local software SOD used by UJ for 3rd Party Detail 

C3

A3

3rd Party Contact Detail

Alpha

This is a local software SOD used by UJ 3rd Party Detail. 

E3

A3

3rd Party Email Detail
 

Alpha

This is a local software SOD used by UJ for 3rd Party Detail.
 

I3

A3

3rd Party ID Number

Alpha

This is a local software SOD used by UJ for 3rd Party Detail.
 

S3

A3

3rd Party Cellphone Detail
 

Alpha

This is a local software SOD used by UJ for 3rd Party Detail.
 Use Mark Type Information when calculating exam admission and final 

marks and results 

11

AP

Certificate Code for Gr11 mark verification.

Alpha

This is a local software SOD used by Unibots for mark verification

12

AP

Certificate Code for Mid Gr12 mark verification

Alpha

This is a local software SOD used by Unibots for mark verification

AA

AP

Alien Ind Mandatory - Applications

Alpha

If the alpha field is set to 'Y', the field 'Legal Residency Status' will be 

mandatory in the 

application program on {SNAPPA-1} 

AC

AP

LS PNAM - Admission status to be used on application
 

Alpha

This is used in LS for PNAM to insert an admission status code for the student on 

creation of the new application record for the next year.

AS

AP

Default this admission status on creating application

Alpha

This SOD is used in {STGRDOP-7}.

When the year and event of a graduation application is changed to a new year and 

event  and the student is not registered for the new year, and validation 'AA' is on, 

the users will not be able to create a registration record without an admitted academic record.

When the user clicks on the "Create Qual Awarded Record", an application record 

with this status will be created and the user will be prompted to register the student.
 

CA

AP

Allow Creation of Application Data with Biographical Data
  

Alpha

This is used on the iEnabler Academic Application process to allow the user to save 

both Biographical Information and Academic Application records.

CD

AP

Conditionally Accepted Applicants

Alpha

CS

AP

Conditional Academic Application Admit Status

Alpha

CY

AP

Application Choice unique per Year and not Year/Block

Alpha

Used both in the back office {SNAPPA-1} and Wizard Application

Indicate if the choice should be unique per Year only or Year and Block.

D1

AP

UJ/PNAM LS - Residence Application DSR Category

Alpha

UJ/PNAM Local Software

D2

AP

UJ/PNAM LS - Academic Application DSR Category

Alpha

UJ/PNAM Local Software

D3

AP

UJ/PNAM LS - Receipt DSR Category

Alpha

UJ/PNAM Local Software

D4

AP

UJ LS - Global Statement Category

Alpha

UJ Local Software

DA

AP

UJ - Application Admission Status Code - IE Declined

Alpha

Used in UJ Local Software application programs.

ED

AP

Enable SMS and Routing Functionality

Alpha

This SOD is used on {SNAPPA-1}, {SNAPPA-3}, student iEnabler Application {S00001-7} and 

Online Application Wizard (om_application_wizard).

If 'Y' then on update of admission status the applicant will receive both the SMS and email.
If 'N' then the applicant will not receive either an email or SMS on update of application status.

EP

AP

E-payment amount to be paid during iEnabler residence application

Numeric

Used in UJ Local Software

ES

AP

LS TUT- Number of days after Initial E-mail to Lecturer

Numeric

Used in TUT Local Software.

FD

AP

Fraudulent Documentation

Alpha

This SOD has the following effect:

When a student is linked to status code on {SREGL-2} with action code = "AD"  and the SOD = 

FD/AP is set to 'Y, the admission process (for admit statuses leading to Yes), will be prohibited, 

populating a message "Not Admitted : Student Submitted Fraudulent Documentation".

This is a local software SOD used by UJ for application purposes.

FR

AP

Certificate Code for Final G12 mark verification

Alpha

This is a local software SOD used by Unibots for mark verification.

FS

AP

Applicants Awaiting Faculty Selection

Alpha

This SOD is used on {SNAPPA-3}

When the user changes the admission status and the updated status is same as on this SOD

then the applicant will receive an email and SMS with the new status.
Email and SMS will only be sent to the applicant when SOD ED/AP is set to 'Y'.

The email message for this status is determined by route (AAFS) from {GROU-1}.
{GSMSAPI-1} facility is used for the sending of SMS for Process Code 'APPLSTATUS' and 

when the account exists for an institution. 

GP

AP

Generate Planned Subjects - (incl Passed Subjects)

Alpha

Used in {SNAPPA-1} to determine if passed subjects should be included when planned 
subjects are genereated.

Use Higher Degree Management System (HDMS)

IR

AP

Online Appl Rules and Regulation check

Alpha

This SOD is used on the academic application process {S00001-7} to determine when the 

academic rules and regulations must be accepted.

         (To identify International students, use citizenship on biographical record not equal to SOD CR/BI)

LS

AP

Rejected Applicants due to Limited Space

Alpha

This SOD is used on {SNAPPA-3}

When the user changes the admission status and the updated status is same as on this SOD
then the applicant will receive an email and SMS with the new status.
Email and SMS will only be sent to the applicant when SOD ED/AP is set to 'Y'.

The email message for this status is determined by route (RALS) from {GROU-1}
{GSMSAPI-1} facility is used for the sending of SMS for Process Code 'APPLSTATUS' and
when the account exists for an institution. 

• CAPPING: The score assigned is Capped at a specific value.
  • if the score exceeds the Override Score, the Override Score is applied
  • if the score is less than the Override Score, the calculated score is used
• OVERRIDE : Use the value specified in the Override SRS Score.  This option will be applied by default

NC

AP

Mandatory Next of Kin Communication and Residential Address

Alpha

Used in {SREGB-1} to test if the Next of Kin address and communication detail are required
If SOD is set to (Y)es , the Next of Kin detail will be mandatory
If SOD is set to (N) o, the program will display a warning message
If SOD is NULL, no test will be done.

OQ

AP

Override Application Quota via Application Wizard

Alpha

The SOD is used on the online application wizard to determine whether the application quotas
must be overridden or not.

OS

AP

Application Admit Status when quota is full via Application Wizard

Alpha

The applicant will be assigned the admission status from this SOD when the application is created
via the online application wizard and the application quota is full.

PA

AP

Application Cycle per Qual.Code (QC) or Qual.Type (QT) or Post/Undergrad (PU) or Block Code (BC)

Alpha

CPUT Local Software Programs.

PD

AP

Provisionally Admitted Applicants

Alpha

This SOD is used on {SNAPPA-3}

When the user changes the admission status and the updated status is same as on this SOD then
the applicant will receive an email and SMS with the new status.
Email and SMS will only be sent to the applicant when SOD ED/AP is set to 'Y'.

The email message for this status is determined by route (APAA) from {GROU-1}
{GSMSAPI-1} facility is used for the sending of SMS for Process Code 'APPLSTATUS' and when
the account exists for an institution.

QT

AP

Include iEnabler academic application qualification type search criteria (Y/N)

Used to differentiate between an undergraduate and post graduate, if the SOD is set to (Y)es, then
a drop down with the following values will display.

• NULL

• P- Post Graduate

• U - Under Graduate

RA

AP

NSFAS Bursary reservation fee

Numeric

This is a local software SOD used by UJ for  NSFAS Bursary reservation fee

RB

AP

Residence Reservation fee

Numeric

This is a local software SOD used by UJ for Residence Reservation fee

RD

AP

Default Reservation fee

Numeric

This is a local software SOD used by UJ for Default Reservation fee

RN

AP

Rejected Applicants due to Requirements Not Met

Alpha

This SOD is used on {SNAPPA-3}

When the user changes the admission status and the updated status is same as on this SOD then
the applicant will receive an email and SMS with the new status.
Email and SMS will only be sent to the applicant when SOD ED/AP is set to 'Y'.

The email message for this status is determined by route (RARN) from {GROU-1}
{GSMSAPI-1} facility is used for the sending of SMS for Process Code 'APPLSTATUS' and when
the account exists for an institution.

US

AP

TUT LS - Un-Conditional Acad. Appl. Admit Status

Alpha

Used in TUT Local Software to identify Conditional and Unconditional Academic Application Statuses.

UT

AP

Use of Tokens for Applications

Alpha

Used in the Application Wizard to indicate whether to display the field 'Enter a Qualification Specific
Token if Applicable' or not.

WT

AP

Weight Type for Alternative WRS
 

Alpha

This SOD is used to Calculate the Student WRS for the subject that is Mandatory and the Subject with
the best WRS for the Weight Type depending on value entered on the Alpha / Date field.

EM

AR

Student Email Domain

Alpha

This defines the email domain for generating email addresses for students.

The domain name must be entered in the alpha field in the format @yoursever.yourdomain.yourcountry
e.g. @cobra.uci.bw

The generation of e-mail addresses is done in {SREGB-11}

PS   

AR

LS TUT - Student Communication Postal Address

Alpha

This is a local software SOD that is used to compare the student postal address type with student
postal address type on the address table.

When a student enters Surname, Name and Date of Birth at TUT iEnabler local application form and
the system finds more than one student information that match with the information that a student
entered then a new screen will be called to display student postal address type from address table
that matches with student postal address type from from this SOD.

A student will then have to choose postal address type that belongs them.

A1

AS

Standards External Source

Alpha

SR

AS

Subject STATS row codes mandatory
 

Alpha

Row codes were required by the SAPSE reporting system. This system has been replaced by the
HEMIS reporting system.

The HEMIS reporting system no longer require the row codes on the subject level. It has been replaced
by the major area of the subject on {SACAD-14} - TAB Subject Information.  Row codes will be mandatory
if this field is set to Y. 

1A

BI

Oliver extraction - Address Contact Type

Alpha

This is used to generate a comma-delimited interface file to the Oliver Library System {NZINTER-2}

1B

BI

Oliver extraction - Address Type

Alpha

This is used to generate a comma-delimited interface file to the Oliver Library System {NZINTER-2}

2A

BI

Oliver extraction - Primary Phone Contact Type

2B

BI

Oliver extraction - Primary Phone Communication Type

Alpha

This is used to generate a comma-delimited interface file to the Oliver Library System {NZINTER-2}

3A

BI

Oliver extraction - Other Phone Contact Type

This is used to generate a comma-delimited interface file to the Oliver Library System {NZINTER-2}

3B

BI

Oliver extraction - Other Phone Communication Type

Alpha

This is used to generate a comma-delimited interface file to the Oliver Library System {NZINTER-2}

4A

BI

Oliver extraction - Fax Contact Type

Alpha

This is used to generate a comma-delimited interface file to the Oliver Library System {NZINTER-2}

4B

BI

Oliver extraction - Fax Communication Type

Alpha

This is used to generate a comma-delimited interface file to the Oliver Library System {NZINTER-2}

5A

BI

Oliver extraction - Email Contact Type

Alpha

This is used to generate a comma-delimited interface file to the Oliver Library System {NZINTER-2}

5B

BI

Oliver extraction - Email Communication Type

Alpha

This is used to generate a comma-delimited interface file to the Oliver Library System {NZINTER-2}    

6A

BI

Oliver extraction - Father Relationship Code

Alpha

This is used to generate a comma-delimited interface file to the Oliver Library System {NZINTER-2}

6B

BI

Oliver extraction - Mother Relationship Code

Alpha

This is used to generate a comma-delimited interface file to the Oliver Library System {NZINTER-2}

7A

BI

Oliver extraction - Father Communication Type

Alpha

This is used to generate a comma-delimited interface file to the Oliver Library System {NZINTER-2}

7B

BI

Oliver extraction - Mother Communication Type

Alpha

This is used to generate a comma-delimited interface file to the Oliver Library System {NZINTER-2}

A1

BI

Length of ID number on stud biographical

Alpha

This is used to generate a comma-delimited interface file to the Oliver Library System {NZINTER-2}

A3

BI

Address Type of Region

Alpha

When a student's address of this type is created, the systems looks up the address in the region
code structure and then allocate the student to the different region codes as defined in {GCS-35}.
The regions linked to a student can be maintained in {SREGC-13}

A4

BI

Default Value for Region Code

Alpha

If the address of the student for the type defined by SOD A3 is not found in the region structure, the
user can indicate that the default region that is defined in this SOD must be linked to the student.

A5

BI

Address Region Route

Alpha

This will define the routing type as defined on {GROU-1} to be kicked off on address change affecting
the region.

CE

BI

Class List Student email type

Alpha

Student E-mail address to display on Class List.

CP

BI

Class List Student Phone Type 

Alpha

Student Phone number type to display on Class List

CR

BI

Citizenship Relationship Requirement
 

Alpha

This System Operational Definition (SOD) has the following effect:

• If the student's citizenship is equal to the Alpha valued entered for the SOD, then the ID Number

•  field is mandatory

• If the student's citizenship is not equal to the Alpha valued entered for the SOD, then the 

•  field is mandatory

• If no value is entered in this field, neither of the two fields will be mandatory.

Please Note: The client must ensure that the Citizenship, Passport and ID number fields in the dynamic
biographical iEnabler screen definition are set-up in such a way that this new rule can be complied with.

If this rule is active, then the citizenship and one of the other two fields will be processed in the dynamic
biographical iEnabler screen as if they are mandatory.    

CS

BI

Use School Leaving Subjects Indicator

Alpha

On the upload of matric detail via {SNAPPM-2}, the certificate code will be inserted on the student
record on {SREGB-8} as defined on the SOD and set the Seen indicator ‘Y’ on load of marks, or
update seen to ‘Y’  if certificate marked on SOD is already linked to the student.

HE

BI

Language Code for English

Alpha

This SOD is used to indicate the English language for a student when the "Generate e-asTTle Upload File"
on {SREGMS-11} is run.  

I0

BI

Liaison - Organization - Provider Address Type 

Alpha

Liaison - Organization - Provider Address Type

I1

BI

Liaison - Student Detail - Address Type 

Alpha

Liaison - Student Detail - Address Type

I2

BI

Liaison - Teacher Region Type 

Alpha

Liaison - Teacher Region Type

I3

BI

Liaison - Student Detail - Telephone Communication Type 

Alpha

Liaison - Student Detail - Telephone Communication Type

I4

BI

Liaison - Student Detail - Other Address Type 

Alpha

Liaison - Student Detail - Other Address Type

I5

BI

Liaison - Student Detail - Other Contact Number Communication Type 

Alpha

Liaison - Student Detail - Other Contact Number Communication Type

I6

BI

Liaison - Student Detail - Email Communication Type 

Alpha

Liaison - Student Detail - Email Communication Type

I7

BI

Liaison - Organization - Principal Contact Type 

Alpha

Liaison - Organization - Principal Contact Type

I8

BI

Liaison - Organization - Provider Telephone Communication Type 

Alpha

Liaison - Organization - Provider Telephone Communication Type

I9

BI

Liaison - Organization - Provider Email Communication Type 

Alpha

Liaison - Organization - Provider Email Communication Type

IA

BI

Liaison - Organization - Institution - Provider Telephone Communication Type 

Alpha

Liaison - Organization - Institution - Provider Telephone Communication Type

IB

BI

Liaison - Organization - Institution - Provider Email Communication Type 

Alpha

Liaison - Organization - Institution - Provider Email Communication Type

IC

BI

Liaison - Organization - Coordinator Contact Type 

Alpha

Liaison - Organization - Coordinator Contact Type

ID

BI

Liaison - Organization - Institution - Provider Address Type 

Alpha

Liaison - Organization - Institution - Provider Address Type

IF

BI

Liaison - Organization - Institution - Provider Other Address Type 

Alpha

Liaison - Organization - Institution - Provider Other Address Type

IG

BI

Activity for Agent

Alpha

Activity for Agent

II

BI

Liaison - Organization - Provider Other Address Type 

Alpha

Liaison - Organization - Provider Other Address Type

ME

BI

Maori Ethnicity Code

Numeric

Used in {SREGB-1} by the New Zealand clients.

MI

BI

MoE Enrol Interface

Alpha

Used in {SREGB-1} by the New Zealand client to indicate if the MoE Interface should be used.

N1

BI

Non Engagement Status 1

Alpha

Status 1 for non-engagement used in {SSENGA-1}.

N2

BI

Non Engagement Status 2 

Alpha

Status 1 for non-engagement used in {SSENGA-1}.

NT

BI

Class List Note Type

Alpha

Class List Note Type 

O1

BI

Show Biographical on iEnabler for Returning Students

Alpha

Used on iEnabler for Returning Students Application {S00031-20} to control the displaying of the
Biographical Information business process.

O2

BI

Show Disabilities on iEnabler for Returning Students

Alpha

Used on iEnabler for Returning Students Application {S00031-20} to control the displaying of the
Disabilities business process.

O3

BI

Show Addresses on iEnabler for Returning Students

Alpha

Used on iEnabler for Returning Students Application {S00031-20} to control the displaying of the
Address Information business process.

O4

BI

Show Contacts on iEnabler for Returning Students

Alpha

Used on iEnabler for Returning Students Application {S00031-20} to control the displaying of the
Contact Information business process.

O5

BI

Show Contact Persons on iEnabler for Returning Students

Alpha

Used on iEnabler for Returning Students Application {S00031-20} to control the displaying of the
Contact Persons Information business process.

PA

BI

Default Supervisor Activity

Alpha

Used by Student Persons {SREGB-14} and Generate Payments {SREGB-15}
Client specific for Te Kura: to generate labels on {SDGUIS-2}. 

The value in Alpha/Date has to correlate with the “Activity” field in {SREGB-14} for the labels to print,
e.g. SUP for Supervisor Addresses to print 

PH

BI

Student Photos DSR Category for Class List 

Alpha

DSR Student Photos Category for Class List

PI

BI

Document Type for Photo ID to store on Card system

Alpha

Used for storing the Document Type when uploading a card image on DSR via iEnabler.

PO

BI

POPI Act Certificate

Alpha

This SOD is used for TVET Colleges to report on TVETMIS regarding the POPI Act.

SP

BI

Show School Leaving Subject percentage column

Alpha

Display School Leaving Subject Percentage columns on iEnabler for Returning Students on {S00031-20}.

• When the SOD is set to F - the Final Year percentage column will be displayed.

• When the SOD is set to FM - the Final Year and Mid-Final Year percentage columns will be displayed.

• When the SOD set to FMP - the Final Year, Mid-Final Year and Pre-Final Year percentages 

• will be displayed.

• When the SOD is NULL - neither the Final Year, Mid-Final Year and Pre-Final Year percentages

•  will be displayed

SS

BI

Show School Leaving Subject Result Column

Alpha

Display School Leaving Subject Result column.

• When the SOD is set to F - the Final Year symbol will be displayed

• When the SOD is set to FM - the Final Year and Mid-Final Year symbols will be displayed

• When the SOD is null or set to FMP - the Final Year, Mid-Final Year and Pre-Final Year 

• symbols will be displayed

TA

BI

Text Type Code for Associations

Alpha

The Textual Type {SCODE3-8} entered here will be used by the New Zealand version of Associations
{SREGB-13} 

UA

BI

Uppercase Student Bio and Address information

Alpha

When this SOD is set to Yes, all student system addresses will be updated to uppercase via a
database trigger. Email addresses will be updated to lowercase. 

BA

CA

Default Activity Code For Holding Bin/Bundle 

Alpha

Holding Bin/Bundle Activity

LA

CA

Default Activity Code For Learner Advisor 

Alpha

Learning Advisor Activity

LT

CA

Default Activity Code for Liaison Teacher

Alpha

Used in {SSTUDY-37} the SOD defaults the activity for a liaison teacher.

OT

CA

Default OTLE Receiving Person

Alpha

Local Software for Te Kura
The SOD is used to default the OTLE receiving person

SP

CA

Default Activity Code For Supervisor 

Alpha

Default Activity Code For Supervisor

ST

CA

Default Activity Code for Subject Teacher 

Alpha

Default Activity Code for Subject Teacher

CT

CO

Contact Type for CEO
 

Alpha

This SOD indicates the Contact Type to be used as the contact type for  the CEO of the employer
where the student is doing his in-service training. 

WI

CO

WIL Guide - Certificate Code 

Alpha

This SOD is used on {COOP-4} to indicate if a student was issued a WIL guide.    

AE

DM

Student also enrolled at an Academy

Alpha

Used in the package with external data extraction procedures for NZ. MOE Interface. External Exam
Extraction {SNZQAR-3}, used for extraction of standard Information for External Exam / Reporting at NZQA

CR

DM

Default Competency Rubric

Alpha

Used in the package with external data extraction procedures for NZ. MOE Interface. External
{SNZQAR-3}, used for extraction of standard Information for External Exam / Reporting at NZQA.

CU

DM

Catch-up Result Date

Alpha

Used in the package with external data extraction procedures for NZ. MOE Interface. External Exam 

Extraction {SNZQAR-3}, used for extraction of standard Information for External Exam / Reporting at NZQA.

ES

DM

Enrolment Scheme Start Date

Alpha

This is a date that indicates if and when an institution entered into an Enrolment Scheme. If not, 

to 00000000. Format: YYYYMMDD uses in Roll Return {SMOE-2} 

FS

DM

First Schooling Date

Alpha

Used in the B2B interface to talk to MOE Servers

LC

DM

Learning Context Textual Type

Alpha

Used in the package with external data extraction procedures for NZ. MOE Interface. External Exam 

Extraction {SNZQAR-3}, used for extraction of standard Information for External Exam / Reporting at NZQA.

LP

DM

Learning Context Reporting Period

Alpha

Used in the package with external data extraction procedures for NZ. MOE Interface. External Exam 

Extraction {SNZQAR-3}, used for extraction of standard Information for External Exam / Reporting at NZQA.

NR

DM

No NZQA Reporting Student Status

Alpha

Used in the package with external data extraction procedures for NZ. MOE Interface. External Exam 

Extraction {SNZQAR-3}, used for extraction of standard Information for External Exam / Reporting at NZQA.

OH

DM

ORRS - High Level Resources

Alpha

Used by Student Persons {SREGB-14}, SRT Leavers {SMOE-1} and Roll Return {SMOE-2} 

OV

DM

ORRS - Very High Level Resources

Alpha

Used by Student Persons {SREGB-14}, SRT Leavers {SMOE-1} and Roll Return {SMOE-2} 

RR

DM

Roll Return Physical Address

Alpha

The Physical Address of the involved Student. Supply an Address type. Used by Roll Return {SMOE-2} 

AI

FM

Alternate Id Type 

Alpha

Further Education and Training Management Information System (FETMIS) extraction of data.

EP

FM

Provider ETQE ID

Alpha

Further Education and Training Management Information System (FETMIS) extraction of data.

F3

FM

Fundamental Subject Type

Alpha

Further Education and Training Management Information System (FETMIS) extraction of data.

PD

FM

Provider Code

Alpha

Further Education and Training Management Information System (FETMIS) extraction of data.

PT

FM

Provider Type ID

Alpha

Further Education and Training Management Information System (FETMIS) extraction of data.

X1

FM

Use PERSAL Nbr in PAAFILE Y/N

Alpha

Further Education and Training Management Information System (FETMIS) extraction of data.

AN

GR

Use Alphanumeric for Certificate number 

Alpha

If the alpha field is set to 'Y', the graduation certificate number will be generated according to 

the structure defined on {SSTUD7-11}.

AR

GR

Allow Automatic Registration on Graduation
 

Alpha

This SOD is used in {STGRDOP-7}; when the user clicks the 'Create Qual Awarded Record'
button the program checks the SOD;

• if 'N' and Student is not registered for the year for which the Qualification Awarded 

•  be created, the qualification cannot be awarded to the student. The program displays an error message 
  'Student must be registered first' .

• if 'Y' , Check if Student is registered for the year and qualification; if the student is not registered, the program
   displays a pop-up message: 'Record does not exist for Year and Qualification' Do you want to register? Y/N.

BC

GR

Block Code for which Student will be Registered
 

Alpha

This SOD is used in {STGRDOP-7}.

The program obtain the default block code from the Alpha/Date field. This SOD is used in conjunction with the
AR' / 'GR' = 'Y'.  

CL

GR

Exam Types to be Excluded from Cum Laude Calculation
 

Alpha

This SOD is used in {STGRDOP-7}

This SOD is used to specify which Exam Types must be excluded from the Cum Laude Calculation.

A student qualifies for Cum Laude if they have passed all the subjects on the first attempt; only special and
exam are allowed.  

LL

GR

Document Code for Certificate Generated
 

Alpha

This SOD will be used when generating the list on {STGRDOR-8}.
 
If the document code is defined and the user indicates a document code must be inserted, a record will write to {SLLL1-1} 

NP

GR

Student Passed

Alpha

This SOD is used on {STGRDOP-7}.

One of the validation rules calculates if the student can be awarded the qualification with Cum Laude. This is
indicated on the student's graduation application record.
If the value of the above mentioned field is 'N', the program uses this SOD to determine the result code to allocate
to the student's graduation record. 

PD

GR

Student Passed with Cum Laude
 

Alpha

This SOD is used on {STGRDOP-7}.

One of the validation rules calculates if the student can be awarded the qualification with Cum Laude. This is
indicated on the student's graduation application record.

If the value of the above mentioned field is 'Y', the program uses this SOD to determine the result code to
the student's graduation record. 

QC

GR

Allow Qualification Change

Alpha

This SOD is used on {STGRDOP-7}. After the student has been registered and the user clicks exit to go
to the graduation application screen, the program checks the SOD.
 
If 'Y', the program checks

• if the a qualification registration record exists for the year for which the qualification is awarded

• if the qualification record exists and the qualification block code differs from the Subject block code differs 

• and the subject block codes are equal, then the program displays a pop-up message 'Qualification block 

• and Subject block differs Do you want to change? Y/N'.

• If the user chooses Y, the qualification block will be changed to the same value as the subject registrations.  

RC

GR

Default Result Code for Successful Graduation Applications 

Alpha

This SOD is not used any more
  

NO

IE

User Defined Notes

Alpha

Used by various iEnabler programs. If this SOD is set to 'Y" and on {GOPS-21} there are notes defined for
body 'INE' for the program defined in the Internal Code field, this will be displayed and not the note as defined as
default in the specific program. If set to 'N' the default note as defined it the specific program is displayed.

BP

LB

Get Patrons to be Blocked for Registration and Exam withold Reasons

Alpha

Used in PNAM's Local Software

Retrieve a list of students with outstanding money / items inside the Sierra Library system and then block these
students in ITS Integrator for registration and to withhold the results of these students, until they have paid their
outstanding fees or has returned their outstanding items.

CP

LB

Create Student Patron Record

Alpha

Interface for Student Patrons or UJ Library(SIERRA) interface

AL

LI

Limit Lecturers to update Attendance List

Alpha

This is used on the Lecturer iEnabler to validate if the user logged in is linked to the relevant Group Type/Group 

Value combination on {SACAD-14} , if not, then the person is not allowed to update the attendance register
for this combination.

• Y will allow access to the Lecturer iEnabler based on {PWEBM-8} exam groups
• N will allow access to the Lecturer iEnabler based on {SACADO-13} class groups.
  • If existing SOD (B1/SR) set to 'Y' it will allow NON primary lecturers for Subject to Enter Marks,
  • if 'N' then only Primary Lecturers for Subject

• Y will allow access to the Lecturer iEnabler based on {PWEBM-8} exam groups
• N will allow access to the Lecturer iEnabler based on {SACADO-13} class groups
  • if existing SOD (B1/SR) set to 'Y' it will allow NON primary lecturers for Subject to Enter Marks
  • if 'N' then only Primary Lecturers for Subject

LE

LI

Access to Student Queries - Lecturer iEnabler
 

Alpha

This SOD is used on the Lecturer iEnabler to view/access all students for subject/block/year where assigned
as Lecturer on {SACAD-14} Tab - Group and Lecturers.

If the lecturer is not defined as the Primary Lecturer and this SOD is set to 'Y', he/she will also be able
to query student records.

The non-primary lecturer must also be linked to the action code identified with SOD 'ME' or SOD 'TU' 

ME

LI

Mentor Activity Code - Lecturer iEnabler
 

Alpha

This SOD is used on the Lecturer iEnabler to view/access all students for a qualification/block/year
where assigned as mentor on {SDSERP-1}.

This means that lecturers not defined as Primary in the group definition can also view student records. The SOD
'LE' for subsystem 'LI' must be set to 'Y' 

TU

LI

Tutor Activity Code - Lecturer iEnabler
 

Alpha

This SOD is used on the Lecturer iEnabler to view/access all students for the subject/block/year where assigned 

as tutor on {SDSERP-1}.

This means that lecturers not defined as Primary in the group definition can also view student records. The SOD 'LE'

for subsystem 'LI' must be set to 'Y'

 Local Software NZ

AU

MI

MOE Australian Citizen

Alpha

DE

MI

Default Eligibility Code if No 'ELI'-Dependant of a valid work permit holder entry on {GOPS-21}

Numeric

If Student does has a value in "Study permit Category" on {SREGB-1} but no value on {GOPS-21} (MOE, ELI) then use 

this value as default for Eligibility. Enter the Default Eligibility Code for the MoE here. (Old Eligibility 20211 - Dependent 

of a valid Word Permit holder), New Eligibility 60006 - Domestic Time-bound)
Used for Arrivals in {SMOE-1}

DW

MI

28 Day Waiver

Numeric

Eligibility for 28 Day Waiver   Used for Arrivals in {SMOE-1} 

EW

MI

Extended 28 Day Waiver

Numeric

Eligibility for Extended 28 Day Waiver Used for Arrivals in {SMOE-1}  

FT

MI

Full Time Students

Alpha

Qualification Offering Type to calculate the FTE for the student  Used for Arrivals in {SMOE-1} 

NR

MI

MOE New Zealand Resident Code

Numeric

If Student does not have a value in "Study permit Category" and "Non Resident Indicator" on {SREGB-1} is 'P', then the 

student will get this as value for Eligibility. 

(Old Eligibility 20200 - NZ Resident, New Eligibility 60003 - NZ Resident)  Used for Arrivals in {SMOE-1} 

NZ

MI

MOE New Zealand Citizen Code

Numeric

If Student does not have a value in "Study permit Category" and "Non Resident Indicator" on {SREGB-1} is 'N', then the 

student will get this as value for Eligibility. 

(Old Eligibility 20199 - NZ Citizen (incl. Tokelau, the Cook Island, Niue, New Eligibility 60001 - NZ Citizen (incl. Tokelau, 

the Cook Islands, Niue)  Used for Arrivals in {SMOE-1} 

YA

MI

Young Adults

Alpha

Qualification Offering Type to calculate the FTE for the student  Used for Arrivals in {SMOE-1}

 iEnabler Returning Students

AA

OA

Show Academic Applications on iEnabler for Returning Students

Alpha

Used on iEnabler for Returning Students Application {S00031-20} to control the displaying of the Academic Applications 

business process.

AR

OA

Enable ARS eligibility check

Alpha

This is used in the Online Wizard Application. Additional functionality exists where an institution can make use of the

ARS web service – provided by IDSC. the web service will evaluate the student’s eligibilities and give an indication on 

the qualification list of values. Currently SOD is set to No.

EP

OA

Indicator if payment page is to be displayed or not

Alpha

Used on iEnabler for Returning Students Application {S00031-20} to control the displaying of the Make Payment 

button on the Academic Application business process.

PS

OA

Show Previous Studies on iEnabler for Returning Students

Alpha

Used on iEnabler for Returning Students Application {S00031-20} to control the displaying of the Previous Studies 

business process.

RA

OA

Show Residence Applications on iEnabler for Returning Students

Alpha

Used on iEnabler for Returning Students Application {S00031-20} to control the displaying of the Residence 

Applications business process.

SS

OA

Show School Subjects on iEnabler for Returning Students

Alpha

Used on iEnabler for Returning Students Application {S00031-20} to control the displaying of the School Leaving 

Subjects business process.

UD

OA

Show Upload Documents on iEnabler for Returning Students

Alpha

Used on iEnabler for Returning Students Application {S00031-20} to control the displaying of the Upload Documents 

business process.

 Pathways

FC

PW

Full Stats Credit

Numeric

Used in Subject/Module credit calculation on {SACADP-15}.

SM

PW

Subject Module Source (JDA/IKQ)

Alpha

SOD used to determine if Curriculum Module {SACAD-10} or Subject Module {SACADP-6} should be used.

 Employment Activity

EA

RC

Should Employment Activity be Mandatory? 

Alpha

This SOD is used on {SREGAR-1}, to make the Employment Activity not mandatory because it is not 

used by the Colleges. 

 Registration

1A

RE

Apply Qualification Type Exclusions?

Alpha

Apply Qualification Type exclusions?  If set to Y, then the qualification type as in {SACAD-13} Tab - Approved 

Qualification must exist in {GOPS-21} for NSF and QID and used in {FBNO-4} to include or exclude a student.

2A

RE

Apply Non-Formal Appr Qualification Exclusions?
 

Alpha

Apply Non-Formal Appr Qualification exclusions? If set to Y, then the field ‘Is This a Formal or Non Formal 

Qualification’ must be F in {SACAD-13} Tab - Approved Qualification, and used in {FBNO-4} to include or exclude

a student.

3A

RE

Apply Student Qual Registration Attendance Exclusions?
 

Alpha

Apply Student Qual Registration Attendance exclusions? If Y, then the field ‘Attendance’ in {SREGAR-1} Tab - 

Qualification, must be N, and used in {FBNO-4} to include or exclude a student.

4A

RE

Apply Extramural Qual Offering Type Exclusions?
 

Alpha

Apply Extramural Qual Offering Type exclusions?  If set to Y, the offering type of the qualification in {GCS-5} 

should not be linked to E for Extramural, and used in {FBNO-4} to include or exclude a student.

5A

RE

Apply Qual Offering Type C Subs Category Exclusions? 

Alpha

Apply Qual Offering Type ‘C’ Subs Category exclusions? If set to Y, the offering type of the qualification in {GCS-5} 

should not be linked to Subsidy type C for None, and used in {FBNO-4} to include or exclude a student.                                                                                           

AA

RE

Set Exam Group equal to Class Group on Registration or Update of class group

Alpha

If the Alpha field is set to 'Y', then when a subject is registered, a database trigger will set the value of the 

exam group to be the same as the value of the class group. When a class group is updated, the same database 

trigger will set the value of the exam group to be the same as the value of the class group.

AC

RE

Enter Activity Code

Alpha

Local Software for Namcol Upload of registration data from csv file

AE

RE

Report Errors - Admin Communication Type

Alpha

This SOD is used in the iEnabler Registration for error reporting.

If the student clicks 'Notification' at the bottom of the Error Report screen, a message will be sent to the  personnel 

linked on {GCS-10}  for the 

Admin Communication Type depending on value entered on the Alpha / Date field.  

AF

RE

Use (C)ensus or (R)egistration Date to Calculate Attendance Factor

Alpha

This SOD is used on the Attendance Register {PL0001-11}

• If the SOD is set to 'C' then the attendance and projected attendance factors will be calculated from 
  start date.

• If the SOD is set to 'R' then the attendance and projected attendance factors will be calculated from the 
  subject registration date.

AM

RE

Enter Mark to be added to Full Period Mark during Adjustment

Numeric

The SOD is used in {SSTUD6-5}.

When the difference between the 'minimum full period mark for exam admission' and the calculated full period 

mark is less than or equal to the value from the SOD the student's full period mark may be adjusted.

AR

RE

Alien Ind Mandatory - Registration
 

Alpha

If the alpha field is set to 'Y', the field 'Legal Residency Status' will be mandatory in the academic registration programs 

in {SREGAR-1} and {SDREGA-1}.  

BC

RE

Enter the Block Code

Alpha

Used in a package to be used by Local Software registration and application programs

BD

RE

Between Enrolment days for EFTS

Used to define the number of days between 2 enrolment periods of a student before her/his last enrolment will be 

considered as a NEW enrolment by the EFTS calculation.  Used in Generate EFT Data {REFT-4}.

CA

RE

No Exam Admission below % attendance

Alpha

This is used in {SSTUD4-2}  to compare the value set with the student attendance(factor) and if the student's 

attendance is below the value, the student will not obtain exam admission.

CB

RE

Indicate Class Attendance Factor

Numeric

Used in {PE0027-1} 'Class Attendance - Detail' to extract a report of students with Attendance factor above/below 

the number on the SOD.

CD

RE

Can't Un-Cancel After a Specified Period of Days

Numeric

Add the value of this field to the cancellation date of the qualification {SDREGC-3} / {SREGC-3} or subject

{SDREGC-4} / {SREGC-4}, if today's date is after the calculated date, no un-cancellations can be done.

CE

RE

Number of days allowed for future enrolment cancellation date 

Numeric

Number of days that may be added to the system date when cancelling a student on {SREGC-3}.

CG

RE

Gap for being late while Capturing Class Attendance (In Minutes)

Numeric

Used in the webservice to capture scanned class attendance detail from a handheld device

If the 'Late Attendance' functionality is not be used the value in the SOD can be left at 0 (Zero). All the 

students scanned will receive a (Y)es indicating Full Attendance. When the value in the SOD is set to 

anything, this will indicate the number of minutes from  the official start of the period (see {STIME-5} / {STIME-2})

that will indicate when a student is deemed as being 'Late.

Please note: This is a system wide switch and cannot be manipulated on a qualification/ subject/ 

period of study/ student/ etc.

CI

RE

Namcol LS: Enter the Certificate Indicator Code

Alpha

Used in Local Software for Namcol to define the certificate code to be created on  {SREGB-8} to be 

used to for the Region code for the successful processed record on upload registration data from a csv file.

CR

RE

Registration Cycle per Qual.Code (QC) or Qual.Type (QT) or Post/Undergrad (PU) or Block Code (BC)

Alpha

CPUT LS registration programs.

CS

RE

Attendance Code for Cancelled Students

Alpha

This SOD is used on {PL0001-11}. The attendance type code for this SOD must be created on {SCODE-42} 

and will default on attendance register records from the date when the subject was cancelled.

CU

RE

Calc total credits based on year/qual/ot and study period

Alpha

Used in Student iEnabler manual of Qualification Registration {S00009-2} to assist the clients registering 

for 2 different study periods in the same year and need the credits to be calculated per study period.

CV

RE

(F)atal / (W)arning on min / max Credits to register for

Alpha

This System Operational Definition (SOD) has the following effect:

The credit test is always fatal in the student iEnabler registration program. 

CW

RE

Cancelled Enrolment Warning Period 

Numeric

Number of days to highlight cancelled student.

CX

RE

Allow override of credits at registration.

Alpha

This System Operational Definition (SOD) has the following effect:

 There is no override facility in the student iEnabler registration program. 

D1

RE

TUT LS - No Action Status : Probation on Credit

Alpha

Used in TUT Local Software probation program.

D2

RE

TUT LS - No Action Status : Probation on Failures

Alpha

Used in TUT Local Software probation program.

D3

RE

TUT LS - No Action Status : Exclusion on Failures

Alpha

Used in TUT Local Software probation program.

DC

RE

Closing date to be printed on Enrolment form

Date

Used in enrolment form produced by {SREGF-3}
If the SOD is NULL then the closing date will print the sysdate
If the SOD is not NULL then will print the date on the SOD as a closing date.

DE

RE

Default Deficit Exam Type

Date

Used in Maynooth Pathway web registration.

DR

RE

Disability Remark

Alpha

The SOD is used in the iEnabler Academic Application program to control the display of disability remarks.
If "Y" then it works as it currently is
If "N" then the Remarks are Hidden

DS

RE

NAMCOL LS: Enter the Disability Code

Alpha

Local Software for Namcol Upload of registration data from csv file

EC

RE

Report Errors - Cell  Address Type
 

Alpha

This SOD is used on iEnabler Registration Error Report.

If the student clicks 'Notification' at the bottom of the screen, the relevant student  telephone number is added to 

the message sent to the user on as set up for error reporting in {GCS-10}. The cell number depends on the 

value entered on the Alpha / Date field.

ED

RE

28 Day Waiver

Numeric

The number of days in which  a student can be uncanceled.
Note:

• that this value is to indicate the number of days that a student does not need to return work since 
  his/her registration. Default: 28

• It is also used for Arrivals in {SMOE-1}  

EM

RE

Report Errors - Student Email Address Type
 

Alpha

This SOD is used in the iEnabler Registration for error reporting.

If the user clicks 'Notification' at the bottom of the Error Report screen, a message will be sent to the Student 

Email Address depending on value entered on the Alpha / Date field.

EN

RE

Enter Text Type for Examination Number

Alpha

Used in Local software for Namcol for the text type of Examination Number.

EO

RE

Default for p(E)rsonal or p(O)stal Registration Type 

Alpha

To indicate during registration which registration type must default on registration on {SREGAR-1} and the 

iEnabler Registration process 

EP

RE

Report Errors - Personnel Email Address Type
 

Alpha

This SOD is used on iEnabler Registration for error reporting.

If the user clicks 'Notification' at the bottom of the Error Report screen, the message is sent to the 

personnel linked on {GCS-10} to the email address as defined on {PBOP-1}, depending on address

type value entered on the Alpha / Date field.  

ES

RE

Include Standards in Teacher allocation 

Alpha

Database trigger that create records in {SREGB-14} from {SMNT-16} will use this SOD

EW

RE

New Enrolment Warning Period 

Numeric

Number of days to highlight newly enrolled student

EX

RE

Exclusion Period - TUT

Numeric

This is a local software SOD used by TUT for exclusion period.

EY

RE

Default Exam Year/Month can be = to Current Year/Month

Alpha

When the SOD is NULL or Y, the registration program will pre-populate the exam year and month

if the month is equal to the current calendar month.

When the SOD is N, the registration program will work as previously. It will give a warning message

that no default exam year and month could be found and that the user has to manually enter the exam year and month.

FE

RE

Report Errors - Finance Communication Type
 

Alpha

This SOD is used on iEnabler Registration error reporting.

If the user clicks 'Notification' at the bottom of the Error Report screen, a message will be sent to the  

personnel linked on {GCS-10}  for the Finance Communication Type depending on value entered on

the Alpha / Date field.  

FS

RE

TUT LS - Number of Times Subject Allowed to Fail

Numeric

Used in TUT Local Software probation program.

• When the SOD 'GC / RE' {SMNT-12} is a 'Q' – the program will ask the student on the iEnabler during registration what category he / she want – so this means the institution uses the functionality.  This value will be populated on the 'Timetable Category field' on {SREGC-5}.

• When the SOD 'GC / RE' {SMNT-12} is a 'Y' – the program gets the category from {SNAPPA- 1 / 3} - so this mean the institution uses the functionality.  The 'Timetable Category field' on {SREGC-5 will then be populated from the students record on {SNAPPA-1 / 3}.

• When the SOD 'GC / RE' {SMNT-12} is a 'N' – the institution does not use the category – then there should not be a category on {SNAPPA- 1 / 3} and therefor nothing to store in the category field. A * will then be populated on the students record on {SREGC-5}.

HA

RE

Public and Institution Holiday Attendance Type

Alpha

This SOD is used on {PL0001-11}.  The attendance type code for this SOD must be created on 

{SCODE-42} and will default on attendance register records that falls within public and institution holidays.

I1

RE

Apply inline Pre-, Co-, Exposure test in the Registration Program?

Alpha

This System Operational Definition (SOD) has the following effect:

See also SOD 'I2' for subsystem 'RE' below.

I2

RE

Must the Pre-, Co-, and Exposure test be (F)atal or a (W)arning in the registration program?
 

Alpha

This System Operational Definition (SOD) has the following effect:

The the pre-, co- and exposure requisites test is always fatal in the student iEnabler registration program.

IN

RE

Enter Institution Code

Numeric

Local Software for Namcol Upload of registration data from csv file.

Check'  If N - no change to iEnabler Academic Registration.

 If Y then the following applies:

• New Process Event Code 'AY' - 'Inline FEES Rules and Regulations', Letter code setup on 
• {SLLL-1} has to be linked.

• On the last page of the iEnabler registration page the student will get an 'I Accept' radio button that 
• needs to be accepted BEFORE the Accept Registration button can be pressed to finalise the 
• registration. This is to make sure the student knows that he/she will be responsible for the fees 
• raised as part of the registration.

LE

RE

Report Errors - Library Communication Types
 

Alpha

This SOD is used on iEnabler Registration error reporting.

If the user clicks 'Notification' at the bottom of the Error Report screen, a message will be sent to the  

personnel linked on {GCS-10}  for the Library Communication Type depending on value entered on the 

Alpha / Date field.

LR

RE

Default Attendance Indicator for Late Registration

Alpha

This SOD is used on the Attendance Register {PL0001-11}.  The attendance code for this SOD must 

be created on {SCODE-42} and will be applied to attendance records prior to the student subject 

registration date.

M1

RE

Student Merge/Hold: Status for "Stop Academic Application/Registration" (AR) 

Alpha

Used by 'Implement Student Number Changes' {SREGB-21}

M2

RE

Student Merge/Hold: Status for "Stop Print  Academic Record" (PA) 

Alpha

Used by 'Implement Student Number Changes' {SREGB-21}

M3

RE

Student Merge/Hold: Status for "Stop Cert of Credits" (PC) 

Alpha

Used by 'Implement Student Number Changes' {SREGB-21}

M4

RE

Student Merge/Hold: Status for "Withhold Exam Results" (PW) 

Alpha

Used by 'Implement Student Number Changes' {SREGB-21}

MA

RE

Show meal account question on iEnabler Registration

Alpha

Used by student iEnabler Registration registration {S00009-2} to control the displaying of the meal 

account question.

MC

RE

Enter the Marginalized Certificate Code

Used by Namibian Clients in  {HEMIS1-1}, Extract Namibia Student Data into Hemis Tables.

MT

RE

Enter Text Type for Study Material

Alpha

Local Software for Namcol Upload of registration data from csv file.

• If (D)efault then use system date as cancellation date
• If (S)pecific then use date on {SREGL-1} when cancellation is done

• If (D)efault then default sysdate as cancellation date
• If (M)onth then use the last day of the sysmonth
• If (B)lock then use the end date of the Residence Block Code on {GOPS-1}
• If (S)pecific then use date on {SREGL-1}
• If (F)inance Specific date then use the new cancellation rule

NB

RE

National Benchmark Test: Result Check on Registration

Alpha

Used by {SREGAR-1}.
If SOD ‘NB’ for system ‘RE’ = ‘Y' and the NBT results do not exist for a year were the year = the year 

of registration , the person linked on {GCS-10} Tab - Communication Level  'NBTO' will get an email 

notification for routing type.

NR

RE

National Benchmark Test: Exclusion Status Code

Alpha

Used on {SNAPPA-3}If SOD ‘NR’ for system ‘RE’ exists,  the student will get the status code linked 

to the SOD on the insert of an application record on {SNAPPA-3}. Once all the required results are 

captured on {SNAPNBT-3} the exclusion code will obtain an end date on {SREGL-2}.

NY

RE

Enter number of additional years to complete qualification

Numeric

Is to distinguish between students who exceed years of the prescribed period of study and students 

who did not pass all level one subjects after two years of study.

OA

RE

Allow Overflow Group Allocation

Alpha

This SOD is used on {SREGAR-1} and iEnabler registration program.

If the SOD is set to 'Y ', Groups {SACAD-14} where the Qualification or Qualification Group is NOT 

defined are valid for ANY qualification (including Qualification(s) linked to Group(s) when their levels 

are filled up). So these groups can be used as a sort of overflow group and will have students registered

for any qualification. Default value for this SOD is 'Y'.

If the SOD is set to 'N', Group records {SACAD-14} where the Qualification or Qualification Group is NOT 

defined will only be valid for registrations for qualifications that has not been specifically assigned to a 

group. So these groups cannot be used as an overflow group and will only have students registered for 

all other qualifications.

OC

RE

Enter the OVC Certificate Code

Alpha

Used by Namibian Clients in  {HEMIS1-1}, Extract Namibia Student Data into Hemis Tables.

OT

RE

Offering Type for Copy of Academic Record
 

Alpha

This SOD defines the offering type that will be used to create the academic information that is transferred 

from another institution to this institution. Transfers are done in {SSTUDY-35}.

P1

RE

Apply the Re-registration of Passed Subject Rules

Alpha

If the alpha field is set to 'Y', the re-registration rules as described below for SOD P2, P3 and P4 will be 

applied. If set to 'N' the rules will not be applied.

In summary these rules governs the re-registration of previously failed subject. Please read the rules of all 

SOD's P1, P2 and P3.

The SOD 'SP' for subsystem 'RE' is used to determine if student may re-register for subjects previously passed.

P2

RE

Result code - Absence From Exam with Valid Reason

Alpha

The user needs to enter a result code that is defined in {SCODE-23} as a 'Fail' result. It indicates that 

the student was absent from the exam with a valid reason and may register again for the same subject in a 

subsequent exam opportunity even if the result code on the subject leads to a 'Fail '.

P3

RE

Re-Registration Of Failed Subject Allowed.

Alpha

If the institution do not allow a student to re-register for subjects that was previously failed then this SOD

must be set to 'N'.The registration program will not allow a user to register a student for a subject that previously 

had a fail result.

P4

RE

Re-Registration Exam Type

Alpha

The user should enter an exam type as defined in {SCODE2-2} Tab 'Exam Types'. Because the cost of the 

above described re-registration can be different from a normal registration, the registration program will 

use this exam type for the re-registered subject.

The exception is the result code linked to SOD 'P2'. If SOD 'P3' is set to 'N' and the student has a 

previous result code equal to the result code linked to SOD 'P2', the subject can be registered.

PA

RE

Practical Group Auto Allocation

Alpha

This SOD is used on {SREGAR-1} and iEnabler registration program.

The auto allocation of Practical Groups will happen only when this SOD is set to 'Y', a Practical Group 

setup exists and only if validation MM or W8 is set to 'Y'.

PC

RE

Make Pre- and Co- Requisites Test Fatal at Registration 

Alpha

Discontinued, use SOD I1/RE and I2/RE. 

PI

RE

Show Public and Institution Holidays on Attendance Register (Y/N)

Alpha

This SOD is used on {PL0001-11}.

• If this SOD is set to 'Y' then public and institution holidays as defined on {GOPS-2} will appear 

• on the attendance register and the user cannot update these records.

• If this SOD is set to 'N' then public and institution holidays as defined on {GOPS-2} will not appear 

• on the attendance register.

PR

RE

Previous Enrol - cancelled OK
 

Numeric

When the qualification offering type active indicator is set to 'P' in {SACAD-13}, it means that the 

application- and registration programs will check if the student was previously enrolled for the 

qualification and/or subject.

If this SOD is set to 'Y', a previously cancelled qualification will be used as a valid enrolment and

the student will be allowed to apply/enrol for the qualification. 

PS

RE

Allow Previous Study Period
 

Alpha

This SOD is used a local software version of the registration program; if the SOD is set to 'Y' do not 

allow the Period of Study to preceding Period of Study.

This is a local software SOD used by UNIBOTS.  

QS

RE

Exemptions restricted per subject or qualification registration

Alpha

This SOD is used in {SREGAR-3}
When the users is linked to restriction 'SREX' on {SMNT-5} and

• if the SOD is set to ‘S', only the subjects for which the department or faculty linked to the subject,
• or department or faculty and campus linked to the subject

OR

• if the SOD is set to ‘Q’, only the subjects linked to the department or faculty of the qualification,
• or the subjects department or faculty and campus linked to the qualification, (depending on 
• validation RV) may be registered.

RA

RE

Number of Recursive to Apply

Numeric

RT

RE

Enter Text Type for Receipt Number and Amount

Alpha

Local Software for Namcol Upload of registration data from csv file

S1

RE

Service Model Indicator: Student Needs 

Alpha

Service Model Indicator: Student Needs, SMI1 / SMI2

S2

RE

Service Model Indicator: Student Support 

Alpha

Service Model Indicator: Student Support, SMI1 / SMI2

S3

RE

Liaison - Break Level for IR2009 Files 

Alpha

Liaison - Break Level for IR2009 Files

SC

RE

Cut-off date: Display only Supplementary exam details

Date

Used on the Student iEnabler,  Exam Results {S00004-3}

SP

RE

Must the test for passed subject be (F)atal or a (W)arning in the registration program?
 

Alpha

This System Operational Definition (SOD) has the following effect:

In the student iEnabler registration program, a student cannot register for a subject with a 'Pass' result. 

• If set to 'Y' , the Issued Quantity is a display only field that defaults to the Requested Quantity
• otherwise the Requested Quantity can be specified
  

ST

RE

Validate Student Type/Offering Type

Alpha

If this SOD is set to 'Y' Student Type can be updated and will be validated against the Offering Type 

and Student Type combination in {GCS-5} for qualifications,  For subjects.  

TA

RE

Tutorial Group Auto Allocation

Alpha

This SOD is used on {SREGAR-1} and iEnabler registration program.

The auto allocation of Tutorial Groups will happen only when this SOD is set to 'Y', a Tutorial Group 

setup exists and only if validation MM or W8 is set to 'Y'.

• If set to Y - (default)  Students can register even if there is no timetable on the system. A lot of clients do not load the timetable on ITS.
• If set to N - Students will only be able to register for subjects if the subject has a timetable on the ITS system.

WE

RE

(W)arning or (E)rror message on Capturing Timetable Information for Public and Institution Holidays

Alpha

This SOD is used on {STIME-2} Timetable Information.

WR

RE

Enforce WR status during Add a Subject

Alpha

This SOD gives the user the choice of whether the "Add a Subject" function on iEnabler registration
will require a status code record with Action = WR on {STWEBM-9} or not.

The default value is N, not required.

It is NOT relevant to iEnabler Qualification Registration where WR status/action will always be enforced.

XC

RE

Exemption Type to use

Alpha

Used in the Local software Bulk exemption program for IUM.

 Residence Administration Report

RA

RL

Residence Administration Report 

Alpha

This is a local software SOD used by TUT to link a letter for printing Residence Administration Report 

as defined on {SLLL-1} 

RA

RP

Web Student Projection - Year for actual values
 

Numeric

This SOD is used to indicate the year for which Projected Student Figures will be displayed in the 

“Projected Student Figures” {B00001-3} option of the iEnabler Budget Module.

RP

RP

Web Student Projection Year
 

Numeric

The Projected Student Figures facility in the Web Budgeting Module will use Subject Projection 

Information {RPOPS-2} from the Three Year Rolling Plan System {GSYS2-5} for the year indicated 

by this System Operational Parameter. 

 iEnabler Residence Application / Registration

AP

RR

Allow part time students to register in a Residence
 

Alpha

The SOD is used in the iEnabler Residence Registration program.

If this SOD is set to 'N' only students registered on qualification level for an offering type where the 

field "Off.Type" = 'F - Full Time' will be allowed to register in a residence.

This rule is applied irrespective of the admission status of the student on the residence. 

FA

RR

UJ LS - First Yr Res. Appl. Admit Status

Alpha

This is a local software SOD used by UJ: Carries the admission status for that type of student in 

this case "F"

FS

RR

Enter the citizenship code that indicates National students.
 

Numeric

The SOD is used in the iEnabler Residence Registration program.

The value here will be used to compare the student's citizenship code. If the values are the same, 

the student will be seen as a "National" Student. If not equal, the student will be seen as a non-National student.

This is a value that is used in the application of the Residence Registration Rule "International" in

{SMNT-19}. 

FT

RR

Enter the IRELAND citizenship code that indicates National students.

Alpha

This is a value that is used in the application of the iEnabler Residence Registration on the Rule 

"International" in {SMNT-19}.

FY

RR

Enter the qualification type where a level 1 period of study is considered a first year student.
 

Numeric

The SOD is used in the iEnabler Residence Registration program.

This qualification type is used to determine the "first year" status of a student.

Only the period of study of any qualification linked via the approved qualification to this qualification 

type will be evaluated.

If the period of study is the "start" study period in the hierarchy defined in {SCODE-30}, it will be evaluated 

to level one of the hierarchy.
 
In the example below, both study periods '1' and 'A' will be seen as been on "Level 1". The same will be 

true of '7' and '8' although the latter two study periods are not in a hierarchy.

This is a value that is used in the application of the Residence Registration Rule 

"Senior Student" in {SMNT-19}.

IR

RR

Inline Residence Registration Rules and Regulation Check

Alpha

SOD is used to make the Rules and Regulations part of the last step of Registration 

or a separate step.

JA

RR

UJ LS - Jingo Res. Appl. Admit Status

Alpha

This is a local software SOD used by UJ: Carries the admission status for that type of 

student in this case "J"

NS

RR

Enter Number of Subjects Required for iEnabler Residence Registration

Numeric    

This SOD is used on the student iEnabler Residence Registration.

A student will only be able to continue with residence registration if number of subjects entered
on this SOD is greater or equals to number of registered subjects where academic year is equals
to residence year.

If this SOD is NULL then a student will be able to continue with residence registration, number
of registered subjects will not be checked.

RC

RR

L/S TUT -Residence Contract
 

Alpha

This SOD is used on Residence Registration iEnabler to allow the student to register even if student 
has a status with action to stop registration depending on value entered on the Alpha / Date field. 

This is a local software SOD used by TUT. 

RP

RR

L/S TUT-Residence Proof of Registration
 

Alpha

This SOD is used on Residence Registration iEnabler to display the letter as linked to the iComms
group depending on value entered on the Alpha / Date field. If no group is defined nothing will display. 

This is a local software SOD used by TUT. 

RR

RR

L/S TUT-Residence Rules and Regulations
 

Alpha

This SOD is used on Residence Registration iEnabler to display the letter as linked to the iComms 

group depending on value entered on the Alpha / Date field. If no group is defined nothing will display. 

This is a local software SOD used by TUT. 

S1

RR

Show Floor and Stations on Residence iEnabler

Alpha

Used in the Residence Registration iEnabler to indicate if Floor and Station should display or not.

S2

RR

Show Date In/Date Out on Residence iEnabler

Alpha

Used in the Residence Registration iEnabler to indicate if the DateIn and DateOut should display or not.

S3

RR

Show Occupation Date on Residence Proof of Registration iEnabler

Alpha

Used in the Residence Registration iEnabler to indicate if the Occupation Date should display or not.

• If the SOD is set to 'Y' and the total number of Academic Registrations for the student exceeds 
• the qualification formal time on {SACADO-7} (of the qualification determined by SOD FC/RR) then 
• the student will not be allowed to apply or register for residence.
• If the SOD is set to 'N' the validation will not influence the students ability to apply or register for 
• residence.

SA

RR

UJ LS - Senior Res. Appl. Admit Status

Alpha

This is a local software SOD used by UJ: Carries the admission status for that type of student in this
case "S"

 Student Debtors

IP

SD

Insufficient Payment

Alpha

Used in {STNAMR-4}, Bulk Registration (scanned data), to compare registration fees and fees paid : 

if receipt amount < registration fees then link the student to a financial block defined. The information 

can be viewed in {SREGL-2}.

 iEnabler Academic Applications

AC

SE

Address Case Type

Alpha

The SOD is used in the iEnabler Academic Applications it controls the saving of Address changes.

• When the SOD is set to I - the address information will be saved in Initcap

• When the SOD is set to U - the address information will be saved in Uppercase

• When the SOD is null - the address information will be saved as it was entered

CT

SE

Address Type for Student Cell Phone Number {OSTUD-8}

Alpha

Used in PNAM Local Software printing of Student Registration Form.

EA

SE

Address Type for Employer Postal Address {OSTUD-8}

Alpha

Used in PNAM Local Software printing of Student Registration Form.

ET

SE

Address Type for Employer Telephone Number {OSTUD-8}

Alpha

Used in PNAM Local Software printing of Student Registration Form.

HA

SE

Address Type for Student Postal Address {OSTUD-8}

Alpha

Used in PNAM Local Software printing of Student Registration Form.

SR

SE

Address Type for Student Postal Address while Studying {OSTUD-8}

Alpha

Used in PNAM Local Software printing of Student Registration Form.

 Student iEnabler

VA

SI

NUIM- Certificate to Verify Address Info Acceptance

Alpha

NUIM Local Software

VC

SI

NUIM- Certificate to Verify Contact Info Acceptance

Alpha

NUIM Local Software

CA

SP

Default Activity for Supervisor

Alpha

Discontinued, use SOD PA/BI

 SAQA

AE

SQ

Assessor ETQA ID

Alpha

SAQA Interface {NSAQA-1}, only on INT1 as yet.

AI

SQ

Alternate Id Type

Alpha

SAQA Interface {NSAQA-1}, only on INT1 as yet.

EP

SQ

ETQA Provider ID

Alpha

SAQA Interface {NSAQA-1}, only on INT1 as yet.

IN

SQ

Institution Province

Alpha

SAQA Interface {NSAQA-1}, only on INT1 as yet.

PD

SQ

Provider Code

Alpha

SAQA Interface {NSAQA-1}, only on INT1 as yet.

 Student Study Record's 

AA

SR

Service Request Code for External Exam Registration  

Alpha

 Payment and Registration Confirmation Letter {SNZQAR-13}

AB

SR

Engagement: Country of Residence Code indicating Non-Foreign

Numeric

Not in use anymore.

AC

SR

Assess Comment Textual Type

Alpha

Used on {SSTUD1-4} to indicate the text type that will be used when creating comment records
from the assessment evaluation screen.

AD

SR

Cert/Ind code: indicates that student has additional credits outside of the ITS

system: Te Kura

Alpha

Alpha code should exist in {SCODE-22} and Student's with this indicator on {SREGB-8} with Seen =
Y and Expiry Date >= Today's date will have an indication on {SMAIN-27}, {SREGB-1}, {SSTUDY-22}
and {SSTUDY-36} Record of Learning.

AE

SR

Suppress the Qualification results when subject results suppressed? 

Alpha

This System Operational Definition (SOD) has the following effect:

AF

SR

Change Mark Type criteria when Primary Lecturer code changes 

Alpha

When an existing record is updated and the primary lecturer indicator is changed from 'N' to 'Y' or the 

lecturer code gets changed on {SACAD-14} Tab - Lecturer,  the data on {SSTUD3-7} will be created

automatically, this SOD is set to 'Y'.

AG

SR

Create Mark Type criteria when new Primary Lecturer created 

Alpha

When a new record is added and the primary lecturer indicator is Y on {SACAD-14} Tab - Lecturer, 

the data on {SSTUD3-7} will be created automatically, if this SOD set to 'Y'.

AH

SR

Create Assessment Records with Zero Mark

Alpha

Used in the Local Software for PNAM to generate student mark type/assessment record with 

on {SSTUD1-2} and {SSTUD1-7} insert when no mark is entered.

AL

SR

Financial Assistance Letter Code

Alpha

Payment and Registration Confirmation Letter {SNZQAR-13}

AP

SR

Auto Allocate Academic Preference

Alpha

The SOD is used in the iEnabler Academic Application program to manage the Academic Preference.

• when SOD is null or set to N, student enter any value

• when SOD is set to Y, default the first allocation to 1 and increment with 1

AT

SR

Default Print Supplement for Academic Transcript parameter with (Y)es or (N)o 

Alpha

This SOD is used in {SSTURA-2} to default the set up value on parameter 'Print Supplement for
Academic Transcript (Y / N)'
 

B1

SR

Allow Non-Primary Lecturers to Enter Assessment Marks on Lecturer iEnabler

Alpha

When set to 'Y' it will allow NON primary lecturers to Enter Assessment Marks, if 'N' then only
Primary Lecturers.

C1

SR

Cancel reason - dual students non-engagement

Alpha

This is used in {SSENGA-1} for students in action set to 'W2'

C2

SR

Cancel reason - students < 16 non-engagement

Alpha

This is used in {SSENGA-1} for students in action set to 'W3'

C3

SR

Cancel reason - students >= 16 non-engagement

Alpha

This is used in {SSENGA-1} for students in action set to 'W3'

C4

SR

Cancel reason - special ed students not ORSS funded

Alpha

Not in use anymore.

C5

SR

Cancel reason - special ed ORSS funded students = 21 non-engagement

Alpha

Not in use anymore.

CA

SR

Academic Application Cancellation Reason for Auto-Promotion

Alpha

Used to indicate the application cancellation reason to by given on {SNAPPA-3} when {SSTUD4-24} 

was re-run and the existing application's period of study needs to change due to a re-mark and 

resulting change of annual result.

• When the System Operational Definition (SOD) 'CB / SR' on {SMNT-12} is set to 'N' the users will not be allowed to do any changes on the students subject records.  (Fields:  Class Group, Practical Group, Tutorial Group)

• When the System Operational Definition (SOD) 'CB / SR' on {SMNT-12} is set to 'Y' the users will be able to change the students subject records. (Fields:  Class Group, Practical Group, Tutorial Group)

CC

SR

Complete Subject without Confirmation

Alpha

Used with the Entry of Assignments and Assessments {SSTUD1-4} on confirmation that the
Declaration was signed.

CD

SR

Which credit must be displayed? (I)nternal, (N)ational or (S)tats

Alpha

Used by Student Standards {SNZQAR-22}.

'I' - will display {SACAD-14} page2 field Internal Credits,

'N' - will display {SACAD-14} page 2 field National Credit,

'S' - will display {SACAD-15} field Credit