Student Referrals / Placements {COOP-4}

This option facilitates the referrals to and placements at companies of those students engaged in in-service training for a particular Year, Block, Workstation Type and Approved Qualification ID. Interview data and Textual data relating to the student can also be entered for the student.

The following check can be done by the system, provided that the validations have been set to (Y)es in option {SMNT-1b1}:

"CR" - Create Co-op. Without Acad. Reg. The validation will check if the student is registered for the Approved qualification, qualification, year and block, when validation is set to 'N'.
"WP" - Placing - Workstations, Post Test if post is valid and workstations are all occupied when students placed, the program will give a fatal error, if the validation is set to 'Y' or a warning, if the validation is set to 'N'.

Fields in the option:

Block 1: Student Referrals / Placements

Field	Type & Length	Description
Student Number	N9	Enter the number of the student who has been referred to an employer for in-service training. The title, initials and surname will display on entering the student number.
Year	N4	The applicable year for the referral or placement must be entered here.
Block Code	A2	Enter the Block Code for which the referral / placement is applicable.
Session	N3	The program will generate a sequence here that will be used in {COOP-5} in order to keep all the records together for this referral or placement together. Therefore the applicable session number for the placement will default to this field.
Employer Code	A5	Enter the employer code for which the placement / referral is applicable. The <LIST> function is available. The name will be displayed.
Approved Qualification ID	A2	The Approved Qualification ID indicates the area of study of the referral / placement. The <LIST> function is available. The name will be displayed.
Qualification	A6	The Qualification Code has to be completed. This is to indicate the area of study of the applicable student. The <LIST> function is available and will display the qualification code(s) and description(s), as set-up in {COOP-3b5} for the specified Employer Code. The name will be displayed. The use of validation "CR - Create Co-op Without Academic Registration" will influence for which Qualifications a placement can be done here.
Post Type	A4	The post type available at the employer. The <LIST> function will display the post type linked to the employer at {COOP-3b4}. The name will be displayed.
Type of Workstation	A4	The Type of workstation needed for this student. The program will validate that the employer offers a workstation of this type, Approved Qualification ID, Year and Block. A <LIST> function will be available and the description will be displayed. The Topic Code and Industry Category will be entered automatically when the <LIST> function is used in this field. The name will be displayed. Active field will display Y, if the Type of Workstation is valid and active for???
Topic Code	A4	The Topic of the Workstation will be displayed or can be entered according to the workstation offered for the Employer, Year, Block and Approved Qualification ID. The <LIST> function will be available and the description will be displayed. The name will be displayed. Active field will display Y, if the Topic Code is valid and active for???
Industry Category	A4	The Industry Category will be displayed or can be entered according to the workstation offered for the Employer, Year, Block and Approved Qualification ID. A <LIST> function will be available. The name will be displayed.
Status	A1	Available values are (P)laced, (R)eferred, (C)ancelled or (N)ot Placed. When a student is placed (status 'Placed') at a company, and there is another record already placed for this year and block, the following message will be displayed. "Warning - Student Already Placed For This Year / Block Combination" This option will validate that the students placed at a company do not exceed the number of work stations offered by the company for: the year, Block, type of Work station and Approved Qualification ID. When the record of a student is cancelled in this option, with the status 'Cancelled', the corresponding co-op. record of the student for the same year, Block and employer code will also be cancelled. Note: A student must have a "Placed" status here, before any "Valid Placement" records will be displayed on the <LIST> function of {COOP-5}. "WP" - Placing - Workstations, Post Test if post is valid and workstations are all occupied when students placed, the program will give a fatal error, if the validation is set to 'Y' or a warning, if the validation is set to 'N'.
Remarks	A160	Any remarks can be entered here about the Referral or Placement of the Student for this workstation.
Referred Date	DD-MON-YYYY	Date of referral. The field will be mandatory if the status is 'Referred'.
Referral Cancellation Date	DD-MON-YYYY	Date on which the referral is cancelled. The field will be mandatory if the status is 'Cancelled'. A cancellation reason "Reason not Placed" has to be entered, if the status is 'Not Placed'.
Placed Date	DD-MON-YYYY	Date of placement. The field will be mandatory if the status is 'Placed'. "WP" - Placing - Workstations, Post Test if post is valid and workstations are all occupied when students placed, the program will give a fatal error, if the validation is set to 'Y' or a warning, if the validation is set to 'N'.
Placement Cancellation Date	DD-MON-YYYY	Date on which the placement is cancelled. The field will be mandatory if the status is 'Cancelled'. A cancellation reason "Reason not Placed" has to entered if the status is 'Cancelled'.
Reason not Placed	A1	The reason why a student is not placed at a company, is defined in the option {SCODE-25} - "Maintain Cancellation Reasons". The <LIST> function will display the codes that are available and the description will be displayed: Status "Not Placed"
Work Pattern	A2	Enter the Work / Shift pattern that the student will be working, asdefined in {COOPC-27}.
WIL Guide Issue Y/N	A1	Indicate whether or not a WIL guide should be produced, a WIL guide is " full detail regarding students Coop detail."

Example:

Block 2: Interview Detail

The Student Number, Title, Initials, Surname, Employer, Year and Block will display from the first block.

Field	Type & Length	Description
Interview: Date and Time	DD-MON-YYYY HH24:MI	The interview date and time can be entered here.
Duration (minutes)	N3	Duration of the Interview can be entered here, in minutes.
Venue: Building	N4	Enter the Building code here. The <LIST> function can be used to enter the Building, Floor and Room together. The description of the Building will be displayed.
Floor	N4	Enter the Floor number here. The <LIST> function can be used to view valid values for the Building.
Room	A7	Enter the Room number here. The <LIST> function can be used to view valid values for the Building and Floor.
Remarks	5 x A65	Five lines of Remarks can be entered for the Interview.
Reason for Unsuccessful Appointment	A200	The reason why the Appointment was not successful can be entered here.

Example:

Block 3: Data for Student

Processing Rules for this Block (delete if not applicable).

Field	Type & Length	Description
Enter to View / Enter Textual Data for Student	A1	(Y)es / (N)o. If Yes, the Textual data of the student can be entered from here, or viewed here. It is the same as option {SREGB-5}.

Example:

Processing Rules

Date	System Version	By Whom	Job	Description
22-Jan-2007	v01.0.0.0	Amanda Nell	t134883	New manual format.
13 Mar 2008	v01.0.0.0	Bea Swart	t134883	Proofread - System owner
13-Oct-2008	v01.0.0.0	Magda van der Westhuizen	t152108	Update manual: Language Editing: Juliet Gillies.
02-Oct-2012	v02.0.0.0	Charlene van der Schyff	t182059	Update manual: WIL Guide information
09-Feb-2015	v03.0.0.0	Bea Swart	f205071