Co-operative Employer Information {COOP-3}

This option consists of five Blocks of information regarding the companies where students are employed either permanently or when doing in-service training. The user has to query the Employer on the first block.

Fields in the option:

Block 1: Co-operative Employer Information

Field	Type & Length	Description
Employer Code	A5	A unique, user-defined code to identify employers. The <LIST> function will display the valid codes, as created at {GCS-22}.
Name	A30	The name of the organisation will default from the code indicated in the previous field.
Head Office	A1	Is this the head office of the employer?. If (N)o, the Head Office Code must be provided. If (Y)es, then the Employer Code in the first field will default to the Head Office Code Field.
Head Office Code	A8	The code of the head office. The <LIST> function will display the valid codes. Description: The Head Office Employer description is displayed.
Co-op Employer?	A1	This field indicates whether this employer participates in co-operative training. This is a display field only and is generated from the indicator on {GCS-22}.
Creation Date	DD-MON-YYYY	The system date defaults into this field and indicates the date on which the employer was created on the system.
Start Accreditation Date	DD-MON-YYYY	The employer is an active partner in Co-operative Education from this date onwards. This date will also mean that the employer is an accredited employer.
End Accreditation Date	DD-MON-YYYY	This date will indicate whether the employer is still an active partner in Co-operative Education.
Geographical Area of Head Office	A4	The <LIST> function will display the valid geographical codes as set up at {GCS2-3}. Description: The Greographical Area description is displayed.
Geographical Area of Employer	A4	The <LIST> function will display the valid geographical codes as set up at {GCS2-3}. Description: The Greographical Area description is displayed.
View Address Info		Refer to {GCS-24}.

Example:

Block 2: Industry Information

Field	Type & Length	Description
Employer Code	A5	The code is carried over from Block 1. Description: The Employer description is displayed.
Industry Category Code	A4	The <LIST> from {COOPC-2} function will display the valid codes. Description: The Industry Category description is displayed

Example:

Block 3: Liaison Types

The liaison persons at an employer may be defined in this Block. These persons can be any of the following: (P)ersonnel from the institution defined in the Personnel System, (A)lumni defined in the Alumni System, (S)tudent defined in the Student System or staff from the employer, defined as (O)ther users in {COOP-2}.

Field	Type & Length	Description
Employer Code	A4	The code is carried over from Block 1. Description: The Employer description is displayed.
Person Type	A1	The valid values are (S)tudent, (P)ersonnel member, (A)lumni or (O)ther.
Person Number	N9	The <LIST> function will display the valid number of the person according to the "Person Type". If the type entered above is (O)ther, the system will validate that this person number is still active for the Co-operative Education System, as indicated at {COOP-2b2}. Title: The person's Title will display. Initials: The person's Initials will display Surname: The person's Surname will display.
Liaison Type	A4	The <LIST> function will display the valid Liaison Types, according to the codes entered at {COOPC-3}. Description: The Liaison Type description is displayed.
Start Date	DD-MON-YYYY	The start date from which the person will be doing this type of Liaison for this employer.
End Date	DD-MON-YYYY	The end date until which the person will be doing this type of Liaison for this employer.
Remarks	A100	Remarks about the Person and the type of Liaison to be done for this employer.

Example:

Block 4: Posts Offered

This Block can be used to indicate the posts available at the company for the purpose of Co-operative Education. The status is now replaced by multiple unavailability reasons which can be linked to a post with a start and end date.

Field	Type & Length	Description
Employer Code	A5	The code is carried over from Block 1. Description: The Employer description is displayed.
Post Type	A4	Post Types are created in option {COOPC-6} and the valid codes may be seen with the <LIST> function. Description: The Post Type description is displayed.
Start Date	DD-MON-YYYY	The start date from which the Post will be offered for this employer.
End Date	DD-MON-YYYY	The end date until which the Post will be offered for this employer.
Remarks	A250	This field may be used for any remark concerning the posts offered.

Example:

Block 5: Post Type Unavailability

The status of a post is now determined by the availability or unavailability of a post. Creating UNAVAILABILITY records in this block indicates the status of the post.

If a co-op record start or end date falls within the start and end date of an Unavailibility record, the user will be warned that the placement overlaps an unavailability period.

If both the start date and end date fall within the boundaries of an unavailability record, a fatal error will be raised and the dates will have to be adjusted.

It is thus possible to create multiple records in this block for the same post..

Field	Type & Length	Description
Employer Code	A5	This value defaults from block one, on insertion of a record, and cannot be updated by the user. This field is, however query enabled and any employer can be queried, irrespective of the employer code in the previous block. Description: The Employer description is displayed.
Post Type	A4	This value defaults from the previous block, on insertion of a record, and cannot be updated by the user. This field is, however, query enabled and any post can be queried, irrespective of the post code in the previous block. Description: The Post Type description is displayed.
Reason Code	A4	Enter a post unavailability reason code, as defined in {COOPC-23}. Description: The Reason Code will be displayed.
Start Date	DD-MON-YYYY	Enter the start date of the unavailability of the post. This value is required. This date cannot be earlier (smaller) than the start date of the post in the previous block.
End Date	DD-MON-YYYY	Enter the end date of the unavailability period of the post. This field should be left blank to indicate an indefinite period of unavailability.
Comments	A250	Enter a comment regarding this unavailability period.

Example:

Block 6: Workstations Offered

The information in respect of availability and suitability of the workstations offered by the company, for the purpose of in-service training, can be entered in this Block.

Field	Type & Length	Description
Employer Code	A4	The code is carried over from Block 1. Description: The Employer description is displayed.
Year	YYYY	The year for which the workstation will be available.
Block Code	A2	The Block Code for which the work station will be available. The valid Block Code may be seen with the <LIST> function.
Approved Qual. ID	A2	The Approved Qualification will indicate the area of study for which the workstation is available. The ID must be defined in the Academic Structure for the year entered. The valid Approved Qualification ID may be seen with the <LIST> from the {SACAD-1} function. Description: The Approved Qualification description is displayed.
Qualification	A6	The Qualification Code will indicate the area of study for which the workstation is available. The <LIST> facility will display the active, valid qualifications for this Academic Block. This is a non-compulsory field. On entering the Qualification Code the qualification ID will default into the ID field. Description: The Qualification description is displayed.
Type of Workstation	A10	The <LIST> function will be available to display the valid type of workstations and the description will be displayed. The <LIST> will default from {COOPC-5}. Description: The Workstation Type description is displayed.
Industry Category Code	A4	The code and description will be displayed from the workstation type definition. The <LIST> function will be available to display the valid industry category codes of the Workstation, as created at {COOPC-2}. In this option, any valid industry category code may be linked to a type of workstation, whether these have been linked together at {COOPC-5} or not. Description: The Industry Category description is displayed.
Topic of Workstation	A4	The code and description will be displayed from the workstation type definition. The <LIST> function will be available to display the valid Topic Codes, as created at {COOPC-4}. In this option, any valid topic code may be linked to a type of workstation, whether they have been linked together at {COOPC-5} or not. Description: The Topic of the Workstation description is displayed.

Example:

Block 6: Page 2

Field	Type & Length	Description
Employer Contact Person	N9	This first person must be linked to the employer in Block 2. The <LIST> function will be available to display the applicable person numbers. Description: The name of the Person is displayed.
2nd Employer Contact Person	N9	This person must be linked to the employer in Block 2. The <LIST> function will be available to display the applicable person numbers. Description: The name of the Person is displayed.
Co-ordinator from Own Institution	N9	The number of the personnel member from the institution who will be the co-ordinator for this type and category of workstation. The <LIST> function will be available from the Personnel System. Description: The name of the Person is displayed.
2nd Coordinator from Own Institution: Person Type	A1	The valid values are (S)tudent, (P)ersonnel member, (A)lumni or (O)ther.
2nd Coordinator from Own Institution: Person Number	N9	The number of the personnel member from the institution, who will be the co-ordinator for this type and category of workstation. The <LIST> function will be available and the name of the person will be displayed. Description: The name of the Person is displayed.

Example:

Block 6: Page 3

Field	Type & Length	Description
Workstation Type Approved	A1	This indicator will be used to make sure that a student is not placed at, or referred to a company with non-approved workstations for a certain type of workstation.
Evaluation Visit Date	DD-MON-YYYY	The date on which the workstation was evaluated.
@Next Visit Date	DD-MON-YYYY	This is used to indicate when the next evaluation date should be scheduled.@@
Minimum Number of Workstations	N7	This value can be used to indicate that an employer will only accept students if the minimum number of students can be placed at the employer. It is used in the placement module to warn the user that the minimum positions are not yet filled.
Maximum Number of Workstations	N7	The number of workstations offered for a particular year, Block, type and approved ID. This will be used to make sure that the number of students placed at a company does not exceed the number of workstations offered for the workstation type for the Year and Block Code. The Approved Qualification ID, entered above, will indicate the field of study for which this workstation is applicable.
Type of Duration	A1	The user must indicate whether the duration of employment will be in Years, Months, Weeks, Days or Hours.
Duration of Employment	N6	The duration of employment will be according to the selection at type of employment.
Evaluation	A250	Comments about the workstation type.

Example:

Block 7: Directions to Co-operative Employers

Travelling directions to the employers.

Field	Type & Length	Description
Employer Code	A5	The code is carried over from Block 1. Description: The employer description is displayed.
Line	N3	The line number on which information will be printed.
Text	A80	An open field in which to enter any text information regarding travel directions to the employer.

Example:

Processing Rules
	No special processing rules.

Date	System Version	By Whom	Job	Description
22 Jan 2007	v01.0.0.0	Amanda Nell	t134882	New manual format.
14 Mar 2008	v01.0.0.0	Bea Swart	t134882	Proofread - system owner.
13-Oct-2008	v01.0.0.0	Magda van der Westhuizen	t152108	Update manual: Language Editing: Juliet Gillies.