Online Application Wizard

The wizard is a web application which requires students to fill in Biographical Information, Disability, Secondary School Information, Matriculation Details and any other Tertiary Study information at other institutions.

On completion of these pages the student will get the option to enter the Academic Qualification they want to apply for. If there is data outstanding on any of the pages, an applicant cannot complete the application process.

• Only applicants without a student number at the institution will be allowed to use this web application
• Applicants can pause the application process and return at a later stage.
• Students with existing matriculation results will be automatically matched.
• No duplicate ID Numbers will be processed.
• Application cycles can now be maintained per Post-Under graduate levels /  Qualification Type or Qualification, allowing cycles to stay open later for certain applicants.
• On successful submission of an application, the applicant will get an e-mail confirmation.
•  Applicants can choose their own iEnabler pin number.
• Back office options gives users the option to preview all information filled in per page by the applicant.
• Back office options give users access to a report to get contact detail of applicants with failed applications.
• Failed applications can be manually restarted, once data setups have been corrected if applicable.
• Functionality exists for the system administrator to edit prompts for the wizard and hide non-mandatory fields using the Wizard Textual Data Maintenance {GWEBM-17}.
• Functionality exists for institutions to charge an application fee
• Additional functionality exists where an institution can make use of the ARS web service – provided by IDSC
• This Web Service will evaluate the student’s eligibilities and give an indication on the qualification list of values.
• For the Wizard to make use of this Web Service, the "System Operational Definition Parameter {SMNT-12}" "AR - Enable ARS eligibility check" for Subsystem "OA" must be set to Yes.
  
• The default admission status for applications where a student do not qualify is specified with "System Operational Definition Parameter {SMNT-12}" "DA - Application Admission Status Code - IE Declined" for Subsystem "AP".

Academic Application Process Page

1. Applicants that have started with the process and completed the Biographical Page and reached the Results Detail Page will be allowed to exit the web page and return at a later stage.
   They can either enter their ID Number or Passport to resume the application and navigate through the previously entered page to the last page they attempted.
   
2. On click of 'I Accept', the applicant will be allowed to continue the rest of the application.
3. Text in the page may be customized by the System Administrator using {GOPS-8}, for the text codes below:
1. NTE_2114: Page will guide you how to proceed with your application
                    If you already have a student number, we will provide a URL to log into the institution portal
                    If you are a new applicant please continue with your application
   
2. NTE_2129: Please read and accept the following POPI clause.
3. NTE_2105: Please proceed to log into the online application webpage with your student / ID / passport number, to continue with your application.
4. NTE_2117: The token is used to only provide a pre-defined list of qualifications to specific students.

Biographical Details

1. Applicants that indicate they are in possession of a valid SA ID / Birth certificate will be created with student type 'N'.
   The citizenship will be populated with the value defined on {SMNT-12} SOD CR / BI - Citizen Relationship Requirement.
   
2. Applicants that indicate they are not in possession of a valid SA ID / Birth Certificate will be required to choose their citizenship code.
   This code will then be used to determine the student type of the student via setup on {GCS2-6}.
   
3. The answer to 'Is a bursary required' field is stored in the 'Bursary Required' field on {SREGB-1}. No further action is taken.
4. Initials, Surname, First Name and Maiden Name will be forced to uppercase.
5. All addresses will be forced to uppercase
6. Text in the page may be customized by the System Administrator using {GOPS-8}, for the text codes below:
1. NTE_2131: You have been identified as a minor. You will be allowed to continue with your application but you need written approval from a parent or guardian.
2. NTE_2116 : Please enter your biographical details
3. NTE_2124 : Please enter your personal information
4. NTE_2131

Underage Students

1. This screen is only displayed when SOD UG/WZ 'Implement Underage Guardian Agreement' is set to 'Y'
2. Minimum age is specifiedin Process Event Code {STWEBM-7} "MA - Minimum Age to Apply"
3. Enter values for Event Codes on  {STWEBM-7} to store address types from {GCS-24} for
   • KA - Guardian Contact Type
   • KB - Guardian Contact Cellphone Type
   • KC - Guardian Contact Email Type
   • KD - Guardian Contact ID number Type
4. Text in the page may be customized by the System Administrator using {GOPS-8}, for the text codes below:
   1. NTE_2231 - You will not be allowed to continue with your application until you agree to the underage agreement above.
5. If the student accepts, then a new certificate as set on event AC on {STWEBM-6} is created for the student and marked as Seen = N.

Next of Kin and Account Contact Details

Address System Setup:

1. Codes required for the creation of the Primary Contact Information will be identified by means of the Primary Indicator in the set-up "Contact/Address/Tel Types {GCS-24}".
2. Other Address Types must also exist, but they need not be marked as Primary
3. Further setup will be done via "System Operational Definition Parameters {GCS2-11}" and "Process Event Codes {STWEBM-7}".
4. Text in the page may be customized by the System Administrator using {GOPS-8}, for the text codes below:
1. NTE_2132: Please enter the information of your Next of Kin. This can be a parent or a guardian.
2. NTE_2133: Please enter the information of the person responsible for any payments made to this institution. This can be yourself or any other party.

Contact/Address/Tel Types {GCS-24}

Process Event Codes {STWEBM-7}

System Operational Definitions {GCS2-11}

Application Fee Detail

1. This page will only show when SOD AF/WZ is set to Y – Yes on {SMNT-12}.
2. Institutions can set the application fee they want to charge an applicant on {FCSM-1} with SOD AF/SD.
3. Applicants have an option of paying via Credit card, EFT, Bank deposit or cash
   1. If a student makes a credit card payment via the third party B2B then all the transaction will be visible on {STWEBM-10}
4. Applicants who pay via EFT, Bank deposit or cash will need to be cleared by the institution.
5. An applicant will only continue with the application to next page once the payment has been cleared by the institution.
   1. The applicant will have to pay the specified application amount on {FCSM-1} SOD AF/SD for the payment to be cleared.
   2. The applicant shall be notified by email that the transaction has been cleared by the institution (Please see the GROU-1 set-up).
6. In order to make credit card transaction via the Wizard, the institution must have the following in place:
   1. SSL Certificate – Secure Socket Layer This is obtained from the B2B&nbspe-Payment service provider
   2. An agreement with an e-Payment Service provider
   3. Additional integration between the Integrator System and the systems used by the service provider may be required
7. Text in the page may be customized by the System Administrator using {GOPS-8}, for the text codes below:
   1. NTE_2115  Indicate how fee payment may be made, i.e.
      
                    Pay online via credit card by clicking link provided
                    Pay at bank with ID or passport number, banking details:
                          Bank: Name of Bank
                          Account type: Cheque
                          Account number: 123456789
                          Reference: ID/passport number
                          Amount to be paid: R XXX </p>

Example: 

Results Detail Page

Undergraduate - Matric Results

1. If the applicant already has matric results and the results has been uploaded from the Department of Education's matric tape into ITS system {SNAPPM-10}, the system will match the student using the ID Number or the Surname / First name and Birthdate combination.
   
• A Certificate/Indicator record {SREGB-9} with matched indicator will be created.
  
2. If a match is found, the subject and results will be shown and the applicant cannot change or add anything on the page.
3. The system will validate number of subjects only when the applicant manually enters the subject on wizard.
4. If a student is in the process of upgrading or has upgraded, he / she will have to submit the existing results and contact the institution to have the latest results processed.
5. Only subjects linked to a single Matric Type can be loaded manually. If there are multiple Matric Types on the matric tape, the system will populate all subjects.
6. An applicant will be forced to adhere to the minimum and maximum number of subjects defined per School Leaving Certificate (Matric Type) if entered manually.
7. No restriction will be applied on the number of subjects entered for Matric Types where the minimum and  / or maximum number is set to 0.
   
8. The matric date will be calculated by taking the year entered and appending month 11 to it, in a Format YYYYMM.
9. Text in the page may be customized by the System Administrator using {GOPS-8}, for the text codes below:
1. NTE_2118: Please select whether you are applying for a postgraduate or undergraduate qualification.
2. NTE_2108: We have received your matric / grade 12 subject detail from the department
                    Click on the 'Continue' button in order to continue with your application.
                    You should contact the institution if you need to change the marks below.
3. NTE_2109: Fill in or select the requested information.
                   Click on the 'Add' button in order to add your subject detail. 
                   You can add more subjects by repeating the steps listed above and clicking the Add button.
                    Once a record has been added to the list of subjects, you can remove it by clicking the Remove checkbox to the right of that entry.

Educational Institutions Page

Undergraduate

Secondary school detail will be populated into the School field in {SREGB-1} and {SREGB-9}. Applicants currently in Grade12 / Matric will not be allowed to enter studies at other Tertiary Institutions. Text in the page may be customized by the System Administrator using {GOPS-8}, for the text codes below: NTE_2107: If you have passed subjects at a previous institution click this button and choose the qualification you want to                   link the subjects to NTE_2106: If you have previous studies at this institution, you do not need to fill in this next section.                  Then answer 'No' to the previous question and continue on to the next page. NTE_2119: Please enter details of your previous secondary school studies. Which School did you attend last Set up in Secondary School Information {SCODE-1} Only show active codes. What are you currently doing? Set up in Previously Activity Codes {SCODE3-1}  If applicant is currently in matric the List of Values will dafault to "08 - Grade 12 Learner". Example:

Post-graduate

The matric date will be calculated by taking the year entered and appending month 11 to it in a format YYYYMM. Text in the page may be customized by the System Administrator using {GOPS-8}, for the text codes below: NTE_2106: <li>If you have previous studies at this institution,                         you do not need to fill in this next section.                        Then answer 'No' to the previous question and                        continue on the next page. NTE_2107: If you have passed subjects at a previous institution -                   click this button and choose the qualification                   you want to link the subjects to. NTE_2120: Please enter details of your previous studies. Final School Leaving Certificate Matric Types {SCODE3-1} Display Matric Types  Marked as Use in the iEnabler.  Where November of the Matric / Grade 12 year falls within the start and end date range.                Marked as South African and International. What are you currently doing Previous Activities {SCODE3-1} Current grade 12 pupils cannot apply for a post-graduate qualification.  The list of values on this page will exclude activity codes "‘04 - College Of Nursing Student" and "08 - Grade 12 Learner". Example:

Previously Obtained Qualification Page

1. Text in the page that may be customized by the System Administrator using {GOPS-8}, is indicated by the text codes below:
1. NTE_2122: Please capture details of your previous qualifications.

Previously Passed Subjects Page

1. Applicants can only add subjects if they have already defined a qualification at another institution.
2. Text in the page that may be customized by the System Administrator on {GOPS-8}, is indicated by the text code below:
   1. NTE_2103: Choose the Previous Qualification you have entered on the previous page and link the subjects to the relevant Qualification.

Academic Application Page

1. Institutions that makes use of the ARS web service will have the functionality to indicate if an applicant qualifies for a qualification or not. 
2. If a student does not qualify, they can still choose to apply for the qualification but the admit status on this record will be populated with a status that leads to an admit = (N)o.
3. Applicants will only be allowed to enter a certain number of applications per application type. 
• Currently only one application type is possible.
4. Text in the page that may be customized by the System Administrator on {GOPS-8}, is indicated by the text codes below:
   1. NTE_2112: <li>The list of qualification provided can in some cases only be the qualification you qualify for.
                        <li>If you have written a South African matric we will take the subjects and marks on the Matric page as the guide to determine for which qualifications you qualify.
                        <li>If you have not written a South African matric or if you are applying for a post-graduate qualification the list will be exhaustive.
      
   2. NTE_2101: You chose to continue admitting an application although you do not academically qualify.<b>NOTE: Your application will be declined< / b>.

Summary Page

Rules and Agreement

1. On click of 'I Accept', the applicant will be allowed to submit the application for processing.
2. Once a student number has been created - the acceptance will be logged on {SREGB-8}.
3. Text in the page that may be customized by the System Administrator on {GOPS-8}, for the text codes below:
   1. NTE_2121: Please confirm your acceptance of the Rules and Regulations. Quiting the application will erase all previously captured information.
   2. NTE_2130: Please note that this pin will be used for login into the student iEnabler system. Press the TAB key / Click anywhere on web page to validate your pin number.

Upload of Documents Page

1. Text in the page that may be customized by the System Administrator on {GOPS-8}, for the text codes below:
   1. NTE_2100: STEP 1: Academic  Application has been COMPLETED.
                       STEP 2: Upload the required certificates.
                                    The upload screen will indicate which certificates are required.
                       STEP 3: Submit Application

Confirmation Page

1. Successful applicants that indicated that they want to apply for a residence will get a second email with detail instructions on what to do to apply for a residence. 
   • Line 10: Dear $SL,0,2$  
   • Line 22: $SL,0,1$
   • Line 30: Thank you for submitting an application with $SL,0,4$.
   • Line 50: You indicated that you want to apply for residence. Please proceed to log into the webpage with your student/ID/passport number - click <https://www.server.ac.za/pls/prodi03/w99pkg.mi_login> to continue with your Residence application.
   • Line 70: Kind regards,
   • Line 90 Application Services
   • The Routing Email Instruction lines for sequence 0 will be:
   • Line 1: <!DOCTYPE HTML PUBLIC "-//W3C//DTD HTML 4.01//EN">
   • Line 2: <html><head><title>ITS iEnabler</title></head><body>
   • Line 3: <h2>Qualification Application Notification</h2><br />
   • Line 4: <table width="100%" border="1" cellspacing="0" cellpadding="0">
   • Line 20: <tr><td><b>Student Number</b></td><td>$SL,0,1$ $SL,0,2$ $SL,0,3$ $SL,0,4$</td></tr>
   • Line 21: <tr><td><b>Student Email</b></td><td>$SL,0,5$</td></tr>
   • Line 22: <tr><td><b>Student Contact</b></td><td>$SL,0,6$</td></tr>
   • Line 23: <tr><td><b>Academic Year</b></td><td>$SL,0,10$</td></tr>
   • Line 24: <tr><td><b>Qualification</b></td><td>$SL,0,11$ $SL,0,12$</td></tr>
   • Line 25: <tr><td><b>Offering Type</b></td><td>$SL,0,13$ $SL,0,14$</td></tr>
   • Line 26: <tr><td><b>Block</b></td><td>$SL,0,15$ $SL,0,16$</td></tr>
   • Line 27: <tr><td><b>Period of Study</b></td><td>$SL,0,17$ $SL,0,18$</td></tr>
   • Line 28: <tr><td><b>Login Pin</b></td><td>$SL,0,19$</td></tr>
   • Line 30: </table></body></html>
     
     
2. Successful applicants that indicated that they want to apply for a residence will get a second email with detail instructions on what to do to apply for a residence. 
   • The default email text is setup in {GROU-1}. Request Type OAPL and can be changed by institutions.
     • Line 10: Dear $SL,0,2$  
     • Line 22: $SL,0,1$
     • Line 30: Thank you for submitting an application with $SL,0,4$.
     • Line 50: You indicated that you want to apply for residence. Please proceed to log into the webpage with your student / ID / passport number - click <https://www.server.ac.za/pls/prodi03/w99pkg.mi_login> to continue with your Residence application.
     • Line 70: Kind regards,
     • Line 90 Application Services
       
3. Successful applicants that indicated that they want to apply for bursary will get a third email with detail instructions on what to do to apply for finance. 
   1. Line 10: Dear $SL,0,2$
   2. Line 22: $SL,0,1$
   3. Line 30: Thank you for submitting an application with $SL,0,4$
   4. Line 50: You indicated that you want to apply for financial aid. Please proceed to log into the webpage with your student/ID/passport number - click <https://www.server.ac.za/pls/prodi03/w99pkg.mi_login> to continue with your Financial Aid application.
   5. Line 70: Kind regards,
   6. Line 90 Application Services