Process Event Code Structure {STWEBM-7}

This option is used to define institution specific parameters for a specific business process accessed via the iEnabler or an option executed via the back office, e.g. to indicate certificate codes to be inserted in the back office system when the iEnabler user accesses a business process or to specify the number of unsuccessful login attempts.

Fields in this option:

Block 1: Process Event Code Structure

Field	Type & Length	Description
Code	A2	The Code to be used on the iEnabler. These are system created.
Code Description	A80	Description of code.
English Code / Alternate Code	A10	The English Code and Alternate Code can be from different code structures. Letter codes can be entered in the English Code field or the Alternate Code field. The iEnabler user will be able to view the content of the letter on the iEnabler when the business process is accessed. If an institution prefers detail to be displayed according to the preferred language of the student, the Alternate Code must be entered. These Process Event Codes are listed under the heading 'Letters' below. Some Process Event Codes are used to link certificate codes or indicators to students and those must be entered in the English Code field. These codes are listed under the heading 'Indicators' below. Other Process Event Codes control the display options and specific default values. These Process Event Codes are listed under 'Miscellaneous Events' below.

Letters:

The letters displayed on the Web will depend on the student's preferred language. If the preferred language is not English but an Alternate letter code was not defined, the English letter will be displayed.

The following codes must be linked to document codes, as defined in {SLLL-1}:

Code	Description
3A	Underage Guardian Agreement Document (Application)
A2	Academic Application Rules and Regulations
A3	Academic Application Contract Letter
A4	Proof of Registration Letter
A5	Registration Rules and Regulations
A6	Registration Contract Letter
AY	Inline FEES Rules and Regulations. Letter code setup on {SLLL-1} has to be linked.
B1	Residence Application Rules and Regulations
B3	Residence Application Contract Letter
B4	Residence Registration Rules and Regulations First Years
B6	Residence Registration Contract Letter
DR	AOD Debit Order Refunds Rules and Requlations
E2	E-Payment Terms and Conditions Certificate Indicator
F2	Financial Application Rules and Regulations. This event code is linked to the document to display the Rules and Regulations.
HE	SMS Application Process Code
HS	SMS Residence Application Process Code
O4	Residence Registration Rules and Regulations Other
PD	Document category for iEnabler PDF
PS	Provisional Statement of Fees Rules and Regulations.
SR	< 18yrs Student agreement on Registration
S4	Residence Registration Rules and Regulations Seniors

Indicators:

The following event codes are used to link certificate- or indicator codes from {SCODE-22} to students. These indicator codes must be entered in the English Code column.

Code	Description
A1	Academic Application Certificate Indicator.
A7	Registration Certificate Indicator.
AC	Underage Guardian Agreement Certificate (Application)
AX	Inline FEES Certificate Indicator.
B2	Residence Application Certificate Indicator.
B5	Residence Registration Certificate Indicator First Years.
DI	AOD debit Order Refunds Certificate Indicator.
E1	E-Payment Terms and Conditions Certificate Indicator.
F3	NSFAS Certificate Indicator. Used to show the 'I Accept' button .The certificate code linked to this event will be inserted in order to display that the student accepted the Rules and Regulations.
G1	Request for Information Rules and Regulations (For Students to accept the Rules and Regulations before continuing, in this case it is the POPI This document set up on SLLL-1).
G2	Request for Information Certificate Indicator (link this to Certificate indicator SCODE-22).
G3	Request for Information Rules and Regulations (2).
G4	Request for Information Certificate Indicator (2).
O5	Residence Registration Certificate Indicator Others.
PC	Provisional Statement of Fees Certificate Code.
RS	< 18yrs Student certificate on Registration
S5	Residence Registration Certificate Indicator Seniors.

Miscellaneous Events:

Code	Description
A8	WR Status End Date. To indicate the end date to be linked to the student record on {STWEBM-9} when {STWEBM-3} is run to link statuses to students for iEnabler registrations.
AA	Account Address Type. To indicate the address type to be used for the account address on the Student iEnabler.
AB	Proof of Application Document Code. To indicate the ‘Proof of Application’ based on a document code defined for the Quote on the Student iEnabler.
AT	Default Application Type on iEnabler Application. An application type is linked to this event and used during the Student iEnabler applications, to default the application type on the application. If this application type is restricted on {SCAO1-25} to a number of applications for the application type, the applicant will be notified on the iEnabler that the number of applications allowed has been exceeded once the applicant reaches the maximum number of applications.
CD	Which credit must be displayed (I)nternal, (N)ational of (S)tats. To indicate which credit must be displayed next to each subject on the Student iEnabler Application and Registration.
CG	Used in iEnabler during Registration to allow the client to choose a Default Class Group to make use of when the Maximum levels of all Class Groups have been reached, or when space is still available but it clashes with another subject on the Lecturing TimeTable. This will allow the student to register "with errors" instead of blocking the registration. The Class Group then has to be corrected in the administration office.
EP	Mandatory E-Payment information page.
ET	Expiry Time. English Code - Indicate the time unit (minutes) when a session will expire with no activity on the iEnabler and Wizard. Expiry time should not exceed 90 minutes. More than 90 min will negatively influence the performance on the system. Alternative Code - Indicate the number of applicants allowed on Wizard Biographical Next of Kin page. Should be left null, unless the Institution want to limit number of applicants on Wizard Biography Next of Kin page. Fill in the number the system can handle, a value between 200 and 300 should manage the load in very busy times. If the value is null, the limit will be 999. Note : This is limit for Biographical Next of Kin page only, not the whole Wizard.
EV	Exam Marks View Number. To define the columns to be displayed when viewing the exam marks on Lecturer iEnabler . Values can be 1, 2 or 3.If 1, the examination paper mark and the full period mark field is displayed. If 2, the examination paper mark, full period mark and examination mark is displayed. If 3, the exam mark, final mark, result code and description and pass/fail indicator are displayed.
K1	Next of kin Name Address Type. To indicate the next of kin contact type to be used on the Online Application Wizard.
K2	Next of kin Postal Address Type. To indicate the next of kin postal address type to be used on the Online Application Wizard.
K3	Next of kin Cellphone Address Type. To indicate the next of kin cellphone address type to be used on the Online Application Wizard.
K4	Next of kin Home phone Address Type. To indicate the next of kin home phone address type to be used on the Online Application Wizard.
K5	Next of kin Work phone Address Type. To indicate the next of kin work phone address type to be used on the Online Application Wizard.
K6	Next of kin Email Address Type. To indicate the next of kin email address type to be used on the Online Application Wizard.
K7	Account Contact Cellphone Address Type. To indicate the account contact cellphone address type to be used on the Online Application Wizard.
K8	Account Contact Telephone Address Type - for landlines. To indicate the account contact telephone address type to be used on the Online Application Wizard.
K9	Account Contact Email Address Type. To indicate the account contact email address type to be used on the Online Application Wizard.
KA	Address type from {GCS-24} used to specify Guardian Contact Type for Underage students
KB	Address type from {GCS-24} used to specify Guardian Contact Cellphone Type for Underage students
KC	Address type from {GCS-24} used to specify Guardian Contact Email Type for Underage students
KD	Address type from {GCS-24} used to specify Guardian Contact ID number Type for Underage students
KE	Address type from {GCS-24} used to specify Guardian Contact Relationship Type for Underage students
LA	Number of unsuccessful login attempts. Both English and Alternate codes must be entered, with the number of times the student can unsuccessfully try to login. Once this number has been exceeded, the student’s login will be “locked”.
MA	The age limit to determine if a student is underage during Application and Registration
NL	Number of Lines for Multi-row Update Forms . To indicate the number of rows to be displayed on a multi row form on the Student iEnabler, e.g. matric subjects.
PQ	Show only primary qualification results.
RA	Number of Residence Applications Allowed - per Applicant.
RB	Number of Residence Applications allowed for Seniors - per Applicant.
R0	Default Student iEnabler Exam Type. To indicate the exam type to default on planned subject and subject registration on the iEnabler.
RC	Register All Compulsory Subjects. To indicate if the compulsory subjects must be automatically selected on the iEnabler subject registration . Event RC can only have values Y (Yes) / N (No) / (P) Include previous study periods. If RC = Y -iEnabler registration will force students to register for compulsory subjects of current study period. The subjects will be auto selected and the field will be disabled to prevent a student from deselecting the subject. If RC = P -iEnabler registration will only force students to register for compulsory subjects of current study period if there are no outstanding compulsory subjects from previous study periods. The registration will auto select the compulsory subjects of current and previous study periods but will only allow students to deselect the current study period subjects. The compulsory subjects of previous study periods will be disabled, and the student must register for those subjects. If RC = N - iEnabler registration program will NOT auto select any subjects to be registered.
RD	Allow registration if pre-requisite problems exist for compulsory subjects and RC = Y. If RC = Y and RD = Y, students will be allowed to register for the qualification and other subjects on the iEnabler, even if the pre-requisite for a compulsory subject has failed. If RC = Y and RD = N, students will NOT even be allowed to register for the qualification if the pre-requisite of one compulsory subject has been failed.
RF	Refund Application Term and Conditions Cert Indicator
WR	Web Residence Room Type Default. To indicate the default number of rooms that will show in the residence application on Student iEnabler. If there is no value defined the default room will be a single room.
WS	Minimum School Leaving Subjects for Application. To indicate the minimum school leaving subjects necessary for academic application on the Student iEnabler.

The following codes are client specific and not for general use:

Code	Description
0A	Attendance Confirmation - Accepted (Cork).
0B	Declining Confirm Attendance Status Code (Cork).
0C	Attendance Confirmation - Choose (Cork).
0D	Attendance Confirmation - Declined (Cork).
18	>= 18 Student Agreement for Master group on Application (UJ).
3A	Third Party Agreement for Master group on Application (UJ).
3C	Certificate Code for Third Party Agreement - Applications (UJ).
3R	Third Party Agreement for Master group on Registration(UJ).
AC	Certificate Code for < 18 Years Student Agreement - Applications(UJ).
C1	Examination rules and regulation letter code definition (Cork).
C2	Examination rules and regulation certificate code definition (Cork).
CR	Certificate Code for Third Party Agreement - Registration(UJ).
D1	Letter Code for Confirmation of Attendance Information (Cork).
D2	Amount Payable On and Before 27 July. Management of payments required for access to Examination Attendance options (Ireland - DCU).
D3	Amount Payable from 28 July. Management of payments required for access to Examination Attendance options (Ireland - DCU).
ED	EMAIL document academic application (UJ).
EM	EMAIL applications (UJ).
ER	IRL - E Payment Registration Year for Email. This year is used to determine which academic year's information must be included in an email to the student.(Ireland - NUIM).
F4	Financial Aid Rules & Regulations (TUT).
HD	EMAIL document residence application (UJ).
OP	Use OPAC Menu Structure (PNAM). This is used to determine what style sheet to apply on the iEnabler. The OPAC system can be accessed either from within the iEnabler or from outside it through an URL. When accessed through the iEnabler, use the Alternate Code: if "Yes", a local stylesheet will be applied; if "No", the ITS Style Sheet will be applied. When accessed through an URL, use the English Code: if "Yes", a local stylesheet will be applied; if "No", the ITS Style Sheet will be applied.
L1	Statement of Examination Entry (Cork).
L2	Examination Entry Certificate Indicator (Cork).
L3	Accept Confirmation of Attendance (Cork).
L4	Decline Confirmation of Attendance (Cork).
L5	Examination Time Table Entry Form (Cork).
L6	Examination Time Table Certificate Indicator (Cork)
P1	Student Registration Declaration (VUT).
P2	Declaration Certificate Indicator (VUT).
PO	POPI Act Documentation (UJ).
PP	POPI Act Certificate Indicator (UJ).
RR	Certificate Code for Student Agreement - Registration (UJ)
RS	Certificate Code for 3rd Party < 18 years Student Agreement - Registration (UJ)
SA	< 18 Years Agreement for Master group on Application (UJ).
SP	Student Pin Request SMS Attempts. (Specify here how many attempts the Student can request a pin for, if you specify 3, then only 3 attempts to gain the SMS pin will be allowed).
SR	< 18 Years Agreement for Master group on Registration (UJ).
SS	>= 18 Years Student Agreement for Master group on Registration (UJ).
WA	Subject Registration Amendment Attempts. To manage the number of registration amendments that is allowed (Ireland).
WB	Default Cancellation Reason Code. Cancellation reason when using the Change of Mind functionality (Ireland).

Example:

History of Changes

Date	System Version	By Whom	Job	Description
22-Jan-2007	v01.0.0.0	Charlene van der Schyff	T135403	New manual format.
1-Feb-2008	v01.0.0.0	Melanie Zeelie	T135403	Proofread.
17-Nov-2008	v01.0.0.0	Magda van der Westhuizen	T151713	Update manual: Language Editing: Juliet Gillies.
03-Jun-2013	v03.0.0.0	Melanie Zeelie	T187572	Add detail on values for event RC
10-dec-2013	v03.0.0.1	Hermien Hartman	T191030	ATOV from 189294 - add Event Conde RD'. ATOV from 184700 - update 'English/Alternate Code' description and description on Event Code 'RC'.
03-Jun-2013	v03.0.0.0	Melanie Zeelie	T187572	Add detail on values for event RC
15-May-2014	v03.0.0.2	Precious Diale	T192056	Add Event Code 'SP'
26-Jun-2015	v03.0.0.3	Hermien Hartman	T199003	Add Event Code 'CG'
28-Apr-2016	v03.0.0.4	Melanie Zeelie	T213123	Changed dectiption and detail for event AT
11-Jul-2016	v03.0.0.5	Nigel Govender	T215283	Changed description for F2 and F3
21-Dec-2016	v30.0.0.6	Dimakatso Mampuru	F218765	Add missing codes to the manual : DI, DR, E1, E2, ED, EM, EP ,HS, HE, P1. P2, PD, PO, PP, PQ, PS, PC
19-May-2017	v03.0.0.7	Bianca Baloyi	T221431	Add new event codes to the manual: K1. K2. K3, K4, K5, K6, K7, K8, K9
07-Aug-2017	v03.0.0.8	Charlene van der Schyff	T223026	Added G1,G2,G3 and G4. Rules and Regulations
20-Nov-2017	v03.0.0.9	Bea Swart	T223756	Add new process event codes for iEnabler Residence Registration (B4, B5, S4, S5, O4, O5)
23-Apr-2018	v04.1.0.0	Frans Pelser	T222201	ATOV 221431,223026,223756 - Add new event codes to the manual: K1. K2. K3, K4, K5, K6, K7, K8, K9, Added G1,G2,G3 and G4. Rules and Regulations Add new process event codes for iEnabler Residence Registration (B4, B5, S4, S5, O4, O5)
06-Dec-2019	v04.1.0.1	Linda Bidi	T240215	Added detail to event 'WR'
20-Feb-2020	v04.1.0.2	Hellen Kgosi	T240113	Add new process event AY and AX to the manual.
13-Oct-2021	v04.1.0.3	Magda van der Westhuizen	T251996	Add Event Codes = RB, RF, RR and RS.
14-Oct-2021	v04.1.0.4	Magda van der Westhuizen	F252011	Add additional information to RA and RB.
19-Oct-2021	v04.1.0.5	Magda van der Westhuizen	F252100	Add additional information to RC Event Code.
5-Apr-2022	v04.1.0.6	Precious Matshaya	T253214	Add additional information to RC iEnabler Registration
21-Jul-2022	v04.1.0.7	Sarah Seeletse	T251727	Add additional information to to ET event Code
02-Feb-2023	v04.1.0.8	Esther Nel	T255900	Add Underage event codes for T256347,F258806