System Operational Definitions

This screen shows system parameters that are used throughout the system in order to make various decisions. The information on this screen may be updated, but should be done so with care.  Setting a parameter to an invalid value may cause certain core processes to fail.


Fields in the option:

Block 1:  System Operational Definitions.
Field Type
&
Length		 Description
Code A2 Enter the Code.
Subs A2 Enter the Sub System.
Description A30 Enter the Description.
Alpha, Date Or Numeric A2 Enter (N)umeric / (A)lpha / (D)ate.  Is this data numeric, alphabetic or date-based.
Alpha Field A128 Enter the Alphabetic or Date Value.
Numeric Field A18 Enter the Numeric Value.

Example:
 Example of ...gcs2-11

Each type of code is linked to a sub-system and allows you to group codes together.

The following data is currently defined in the system:
Code Sub-System Description
Finance
ST AR  Stylesheet for successful transfer (Client)
SU AR Stylesheet for successful transfer (ITS)
SV AR Stylesheet for unsuccessful transfer (Client)
SW AR Stylesheet for unsuccessful transfer (ITS)
SX AR Stylesheet for insufficient credit (Client)
SY AR Stylesheet for insufficient credit (ITS)
Blackboard
PX BB Proxy
WF BB Wallet File
WP BB Wallet Password
Business Process
RV BP Business Process Revalidation
General Codes
32 GC Wait For Registration Printout
AR GC Archive virtual directory/jar
AT GC Authenticator, valid values are
  • OID - When Oracle Internet Directory is used 
  • WLS - When the default Weblogic Authenticator is used
AU GC Email Address of the recipient to receive Electronic User Access Requests from the iEnabler. Refer to {P00030-1}
AZ GC Should Organizational Contacts {GCS-10} be used to obtain approvers for Electronic User Access Requests from the iEnabler. Refer to {P00030-1}
DD GC

DAD (Database Access Descriptor);  the path used in the URL for the Class Attendance function (it is generically used in {SSTUDY-11} whenever the package g28pkg must read the Showerror;  the URL is a combination of the values of the two SOD Codes:  HH / GC + DD / GC.
DM GC Domain
ED GC EMail Work List Display Timeout on ES (Minutes)
EE GC Ask Entry Screen Exit Question
EL GC English Language Code. Used when text is customised in the student iEnabler. Read more about it at {GOPS-8} 
EP GC Show warning messages on EXIT of EPS (for value "Y", all EPS will show the warning message on EXIT) 
ET GC Expiry Time Delay (Minutes) . Defined for Web Session.
EW GC EPS Multiple Window Count
EX GC Exclude Timeout Period on Weekends/Holidays.   Used in Routing processes
G7 GC Print Missing Escape Codes
GO GC Generate Oracle Password on Logon
GR GC Global Resource Change iro OID user. For more information on Users See: Passwords
HH GC HTTP HOST incl. port
HP GC HTML Port
IE GC Infoslip Email Address.  The main liaison's email address where the zip files of the ranges extracted in {SSTURIN-3} will be emailed to
IP GC Infoslip RunuserPwd.  This value will be supplied by Infoslips on purchase of the system.  Used in {SSTURIN-3} in creation of the the config file that is sent to Infoslips
IT GC Infoslip RunTemplate ID.  This value will be supplied by Infoslips on purchase of the system. Used in {SSTURIN-3} in creation of the the config file that is sent to Infoslips
IU GC Infoslip RunuserID.  This value will be supplied by Infoslips on purchase of the system
JP GC JSP Port
LG GC

Print Logo On Reports.
Valid values are (Y)es and (N)o.
If set to "Y"es, the images file InsImg.gif on the directory $ITS_PATH/web/images will be included on all XML reports

The following image dimensions are recommended.
width="3.4cm"
height="1.5cm"

LMGCUpload Marks with Servlet.  Used in Upload of marks Web Service. This is specifically needed when 2 servers are used and 1 is blocked from 'outside' otherwise it will be the same as SOD VR 
MO GC Maximum Outputs to View
MX GC Allow mixed Language.
Used when text is customised in the student iEnabler. Read more about it at {GOPS-8} 
OH GC OID Host for insert in OID
OI GC Oracle Database ID
OL GC

Allow Overwrite of iComms Stylesheet. Is used on {GMNT-14}.

  • When the alpha field is NULL or "N", the program will stop a user from overwriting another user's document. Only the owner of the document can overwrite his/her own document. 

  • If the alpha field is set to "Y", any user may overwrite another user's document.
OP GC OID Port for insert in OID
PD GC Path the PDF generator
PE GC This SOD is used on the iEnabler Enrolment Detail {S00004-24} to identify the name and URL of the image to display.

When the SOD is left null, the standard InsImg.gif image will be used.

Users to populate the whole URL and the name of the image on this SOD.

PF     GC This SOD is used on the iEnabler Proof of Registration {S00009-5} and iEnabler Residence Proof of Registration {S00014-4} - to identify the name and URL of the image to display. When the SOD is left null, the standard InsImg.gif image will be used.

Users to populate the whole URL and the name of the image on this SOD.

PG GC Portal Group for insert in OID
PH GC ITS PATH used in i3bpkg

PJ

GC

iEnabler PDF - Image url - Enrolment Details

PK

GC

iEnabler Square Image - Image url

PN

GC

iEnabler Registrar Signature - Image url

PW

GC

iEnabler PDF - Watermark url
PR GC Previous Request Message
RD GC DAD to be used for reports
RE GC Report Servlets
RN GC Resource Name
RS GC Report Server
SS GC Secure Server
ST GC SMTP SERVER
TO GC RDF timeout in seconds
UR GC The institution's portal URL for iEnabler login. Used for infoslips but this function is not activated yet as of October 2011
VRGCUpload Marks with Servlet.  Used in Upload of marks Web Service.
WH GC Show Routing Timeout Start/End Time in GCS-1
ZP GC Infoslip Zip Relative Path.           
Address
AC GP Address Type for Address Copy
AE GP Exectuable of Address Software
AP GP Path to Address Software
AR GP Executable Parameters
IC GP Identifying Characters
PC GP Provider Contact Type for Address Copy
SC GP Supervisor Contact Type for Address Copy
Personnel
AD HR  Force Mandatory SARS Field on Entry(SA). Default is "Y"

AM

HR

Upload Appointment Form Mandatory
“If the indicator is NULL or anything other than “Y” this will be interpreted as the upload is optional”

AP

HR

Upload Appointment Form Category – Default value = “HRAPPFRM”
Document category to be used when storing the document.
BA HR Cell number mandatory for iEnabler appointments. Default is "Y"

BD

HR

Upload Banking Details Category – Default value = “HRBANK”
Document category to be used when storing the document.

BM

HR

Upload Banking Details mandatory. “If the indicator is NULL or anything other than “Y” this will be interpreted as the upload is optional”
CA HR Choose Approvers: iEnablers Appointments. Default is "N".
Used for Custom Software and is not available as a standard option
CM HR Default Campus for Posts
CU HR Email Address when Request for Campus Update via iEnabler Building/Floor/Room change

D1

HR

Web Query report Approval Positions 1

D2

HR

Web Query report Approval Positions 2

D3

HR

Web Query report Approval Positions 3

D4

HR

Web Query report Approval Positions 4
DC HR Default Email to send when DC entered on iEnabler Approved Appointments
DD HR DAD .Default /pls/testi03
DE HR Default ED Code for Salaried secondary contracts
DI HR Allow Duplicate ID. Default is "N"
DS HR Supporting Documents. Used by iEnabler Appointments {P00003-4}
DW HR Upload Work Permit.  Used by iEnabler Appointments {P00003-4}
E1 HR Secondary App E/D : Annual Amount. Used by iEnabler Appointments {P00003-4}
E2 HR Secondary App E/D : Annual Amount Used by iEnabler Appointments {P00003-4}
E4 HR Secondary App E/D : User defined Rate x Qty
E5 HR Secondary App E/D : User-Defined Monthly
FB HR Funding Body for Commitments.  Used by the iEnabler Appointment Budget Validation procedure of the iEnabler Appointments {P00003-4} 
HA HR iEnabler Appointments HTTP HOST including port. Default integratordr.ufhdomian.local:4448
GA HR Grace Period for Approved Leave Cancellation.
Used by iEnabler Leave System {P00004-15}
GB HR Supporting Documentation for Approved Leave Cancellation.
Used by iEnabler Leave System {P00004-15}
ID HR Character to replace ID Number.  Used by Maintain Webservice Appointments {PWEBM-11}.
If the data supplied to the Web Service has this Character in the ID Number tag, the ID Number of the created Biographical Record will be left empty

IM

HR

Upload ID/Passport mandatory “If the indicator is NULL or anything other than “Y” this will be interpreted as the upload is optional”

IP

HR

Upload ID/Passport category – Default value = “HRIP” Document category to be used when storing the document.
IT HR Income Tax Number Mandantory (Mandatory). Default is "N"
LC HR Language Code.

LT

HR

NMMU LS - Approver peromnes grades for LRA appointments
MU HR Upload Docs Mandatory. for existing staff. Default is "Y"
PM HR Pay Method iEnabler Appointments. Default is "T"
OA HR Over Time Agreement DSR Mandatory 
OD HR Overtime Claims DSR Mandatory
OO HR Period in months for which Overtime claims can be claimed, older than the current or system date
OS HR Period in Months for which Secondary Contract claims can be claimed, older than the currentor system date
RC HR Default Receiver of Revenue for iEnabler Appointment
RR HR Show Appointment Rules and Regulations Only Once.  Used by iEnabler Appointments {P00003-4}

RT

 HR

eRecruitment

When applying for a Post to be advertised on iEnabler {P00021-1}, display the Committee Selection Details {PERO-2}

RU

HR

eRecruitment

Application to Advertise a Post {P00021-1}

Approval Outcome code

RV

HR

eRecruitment

Application to Advertise a Post {P00021-1}

Rejection Outcome code

RW

HR

eRecruitment

Approval of Post Advert {P00021-3}

Approval Outcome Code

RX

HR

eRecruitment

Approval of Post Advert {P00021-3}

Rejection Outcome code

RY

HR

eRecruitment

Approval of Post Advert {P00021-3}

Send back for correction Outcome Code

RZ

HR

eRecruitment

Application to Advertise a Post {P00021-1}

Determine if Post must be evaluated {PPEO-1} in order to start the process of applying for a post to be advertised (Y/N).
SA HR SARS Address must be displayed and not normal addresses for iEnabler. Default is "Y"
SC HR Create Secondary Contract only After Applicant Accepted the appointment. Default is "N".
Used for Custom Software and is not available as a standard option
SF HR Default Service Record indicator for the UIF service record
SI HR Service Record Indicator. Used by iEnabler Appointments {P00003-4}
SR HR Is the Service Record Indicator mandatory for iEnabler Appointments {P00003-4}
SS HR Secure Server: Appointment Applicant Confirmation. Default is "N"
U1 HR UIF Contributing Status. Used by iEnabler Appointments {P00003-4}
U2 HR UIF Contributing Reason. Used by iEnabler Appointments {P00003-4}
U3 HR UIF Non-Contributing Status. Used by iEnabler Appointments {P00003-4}
U4 HR UIF Non-Contributing Reason. Used by iEnabler Appointments {P00003-4}
U7 HR Allow Duplicate iEnabler Appointments. Default is "N"
U8 HR UIF Status for Last Month's Service Record. Default is "05"
U9 HR Service Record Indicator for Last Month

WP

HR

Work Permit mandatory “If the indicator is NULL or anything other than “Y” this will be interpreted as the upload is optional”
X1 HR eRecruitment   Determine if the Comments field on the iEnabler Application to Advertise a Post {P00021-1} and Approval of Application to Advertise a Post {P00021-2}  should be mandatory. Default is "N" 
X2 HR eRecruitment   Web Application: standard Application Form which is completed by the Applicant. Determine the min nr of referrers to be added. Default is "0".
X3 HR eRecruitment   Web Application: standard Application Form which is completed by the Applicant. Determine the min nr of qualifications to be captured. Default is "0".
X4 HR eRecruitment   Web Application: standard Application Form which is completed by the Applicant. Determine the min nr of past employment history records to be captured. Default is "0".
X6 HR eRecruitments upload of documents req.
This  will indicate whether documents must be uploaded on the eRecruitment system when applying for a post to be advertised, this documentation can be viewed when Approving an application to advertise a post.
X7 HR eRecruitment display  Additional Post detail
This indicator will result in additional information regarding the post being displayed if set to 'Y' when applying for a post to be advertised as well as when approving an application for a post to be advertised on the iEnabler.

Additional Information to be displayed
Post Graded
Post Date Graded
Post Benchmarked
Post Date Benchmarked
eRecruitment Internally Funded Budget Amount
eRecruitment Externally Funded Budget Amount
Total Budget Amount
eRecruitment Budget Start date
eRecruitment Budget End date
Note
Building, Floor, Room
Procurement
IT PM Travel Request Report Required. Default is "Y"
W0 PM Travel Request Resident Country. Default is "ZA"
W1 PM Approve Travel Request. Default TRAP
W2 PM Reject Travel Request. Default TRRJ
W3 PM Send back for Correction. Default TRCR
W4 PM Recommend Await Visit Request. Default TRAV
W5 PM Submit Travel Request for Approval. Default TRSM
W6 PM No visit Requested. Default TRNV
W7 PM Partner Visit Request. Default TRRV
W8 PM Approve Travel Request Report. Default TRRA
W9 PM Reject Report for Travel Request. Default TRRR
WA PM Travel Item Commodity. Default TRAV
WC PM Default Initial Departure City.
WD PM Validate Dept/Faculty Approver. Default is "Y"
WE PM Default Initial Departure Airport.
WK PM International Travel Request Report Route. Default TRRI
WT PM Report on Travel Request Document Storage Category. Default TRAVRR
WV PM International Travel Request Route. Default TRAI
PR
PG PR  ED Group for Individual Package. Used by Maintain Individual Package {FPRI-9} 
PP PR Post for Individual Package. Used by Maintain Individual Package {FPRI-9} 
TC PR Employer Trade Classification. Refer to "Generate Tax Certificates" {FPRT-1}
SMS
DC SM Bulk SMS Default Cell Number.
DE SM Bulk SMS Default Email
FN SM Foneworx Username
FP SM Foneworx Password
FU SM Foneworx URL 
MD SM Max retry days for sms. The SMS engine will retry and re-send SMS not sent up to these number of days.  

ML

SM

Max cell number length (Implemented on Application Wizard)

CN

SM

Use a cell number with a + sign (Implemented on Application Wizard)

IC

SM

International cell number length (Implemented on Application Wizard)

IP

SM

International cell number with a + sign (Implemented on Application Wizard)


History of Changes
Date System Version By Whom Job Description

19-Jun-2018

v04.1.0.0

 Precious Diale

T228287

Add SOD's PE/GC and PF/GC

15-Aug-2018

v04.1.0.0

 Dinong Sereko

T228287

System owner proof read

21- Nov-2019

v04.1.0.1

Kerrylee Naidoo

T238193

Add new SOD's for Job Profiles 

27-Oct-2020

v04.1.0.2

Hellen Kgosi

T244350

Add new SOD's for Job Profiles

03-Feb-2021

v04.1.0.3

Magda van der Westhuizen

T244091

Add new SOD's 'PE, PJ, PK, PN' and PW for subsystem 'GC'.
31-Aug-2021 v04.1.0.4 Kerrylee Naidoo t249780 Additional eRecruitment SOD's X1, X2, X3, X4
15 Mar 2022 v04.1.0.5 Allie de Nysschen T254073 Additional claims and Overtime enhancements 
27 Apr-2022 v04.1.0.6 Allie de Nysschen t254658 eRecruitment enhancements
12-Sep-2022 v04.1.0.7 Frans Pelser T256927 Add SOD AT/GC
03-OCT-2022 04.1.0.8 Frans Pelser T257312 Remove SOD DS / GC