Liaison Visits {SSTUDY-37}

This program may be used to plan and keep record of Liaison visits between Tutors (or Post Graduate Supervisors) and Students.

The screen can only be used once students are registered.

Fields in this option:

Block 1: Query Cirteria

Block 1 is used to control the data that will display on Block 2 and no record may be created, updated or deleted here.

If any field in this block is not entered, it will be ignored when the user navigates to block 2.
If none of the fields in block 1 is entered and the user navigates to block 2, no records will be queried.

Field	Type & Length	Description
Earliest Visit Date	DD-MON-YYYY	Records where Visit Date is on or after this date will be queried in block 2
Latest Visit Date	DD-MON-YYYY	Records where Visit Date is on or before this date will be queried in block 2
Earliest Review Date	DD-MON-YYYY	Records where Review Date is on or after this date will be queried in block 2
Latest Review Date	DD-MON-YYYY	Records where Review Date is on or before this date will be queried in block 2
Liaison Status	A4	Records with this status will be queried in block 2, Description will display
Indicator	A1	(A)ctivity or (C)ontact Indicator
Type Code	A8	Activity Code from {SDSERC-3} or Contact Code from {SCODE3-24} depending on the previous field
Person Type	A1	(P)ersonnel or (S)tudent or (O)ther Person
Person Number	N9	Personnel Number from {PBOP-1} or Student Number from {SREGB-1} or Ohter Person from {GOPS-3} depending on the previous field. Display the Person's Initial and Surname.

Example:

Block 2: Visit Details

If fields are entered in the first block students will display in this block automatically.

Rules for Display of students:

If Indicator is Contact

Get the subject or Qualification that is linked to the Person Nr and Type Code on {SACAD-9}
Students that is registered for this Subject or Qualification
Display these students that have a visit record.

If Indicator is Activity

Get the students that is linked to the Person Nr and Type Code on {SREGB-14}
Display these students that have a visit record.

Field	Type & Length	Description
Student Number	N9
Name	A45	This field will display the Preferred Name/Full Names and Surname of the student as entered in the Student Biographical Information {SREGB-1}
Year	YYYY	The Academic Year for which the student has a record on {SREGB-14} for the Year, Block and activity of the SOD (LT,CA) on {SMNT-12}. LOV on year, will display the Year, Block and Qualification.
Block	A2	The block code of the student that has a record on {SREGB-14} for the Year, Block and activity of the SOD (LT,CA) on {SMNT-12}
Qualification	A6	The qualification code for which the student has a record on {SREGB-14} for the Year, Block and activity of the SOD (LT,CA) on {SMNT-12}
Visit No	N9	The Liaison Visit Number. This number is automatically generated by the system and cannot be updated. Note that it is not an indication of the sequence of the visit.
Status	A4	A status for the Liaison Visit, as defined in Liaison Status Codes {SCODE-39} may be entered here. Status Codes that is not active may not be used.
Description	A80	The Description of the Liaison Status will display here
Success	A1	The Success-field of the Liaison Status will display here
Visit Date	DD-MON-YYYY HH24MI	The date and time of the Liaison Visit, e.g. "01-JAN-2011 09:00"
Review Date	DD-MON-YYYY	A review date for the Liaison Visit may be entered here
Remark	A2000	A remark may be entered here
Report Entered	Tick Box	The system date and time is stored at the time of saving the tick, in field "LT visit Report Entered". The date is not shown on this screen but on Class List View of {SSTUDY-36}, field can only be ticked for records where no tick exist.

Example:

Block 3: Selection Criteria for Liaison Visits Report

Enter all the criteria here to run the report successfully.

Field	Type & Length	Description
Earliest Visit Date	DD-MON-YYYY	Records where Visit Date is on or after this date will be selected for the report
Latest Visit Date	DD-MON-YYYY	Records where Visit Date is on or before this date will be selected for the report
Earliest Review Date	DD-MON-YYYY	Records where Review Date is on or after this date will be selected for the report
Latest Review Date	DD-MON-YYYY	Records where Review Date is on or before this date will be selected for the report
Liaison Status	A4	Records with this status will be selected for the report.
Person Nr	N9	Liaison Teacher's Person Number as linked on {SREGB-14} for the activity of the SOD (LT,CA) on {SMNT-12}.
Include Liaison Visits without a Review Date	A1	If the answer is 'Y' students without a review date will be selected for the report. If the answer is 'N' students without a review date will not be selected for the report.
Address Type	A2	Enter 10 Address Types to be selected from the student for the report
Communication Type	A2	Enter 10 Communication Types to be selected from the student for the report
Run Report	Button	Press this button to run the report, the same report can be run on {SSTUR2-27}.

Example:

History of Changes

Date	System Version	By Whom	Job	Description
20-Jul-2010	v02.0.0.0	Frans Pelser	t161603	New on-line help page
31-Oct-2011	v02.0.0.1	Bea Swart	t176453	Changes to Query block and Report can be printed from this screen.
26-Mar-2013	v02.0.0.2	Bea Swart	t187336	Add Report Entered field and Display of Name for Var 108