Load Email addresses {SREGB-11} 


This option is used to create email addresses for registered students.



The Student Email Domain definition has to be defined in {SMNT-12} for System Operational Definition Code = "EM" and Subsystem = "AR".

To use this functionality, the user must create a User Defined Address Type with System Code Reference Type 'S', Relevant Type 'T' and Address Reference Type Code 'E' on {GCS-24}. This code is the only email address code that will be used when an institutional email address is created for a student.

 
User Selection Prompt Text
* an item between square brackets [ ] is the default answer 		Type
&
Length		 Comments
  Enter the Academic Year YYYY  
  Enter the Start Registration Date DD-MON-YYYY  
  Enter the End Registration Date DD-MON-YYYY  
Enter Address Type for New Email Address A2 If address type entered is primary on {GCS-24} then the student current primary email address will be set to Primary 'N' and a new primary email address with new address type from this parameter will be created.

If address type entered is not primary on {GCS-24} then  a new non-primary email address will be created with address type from this parameter.
Enter the Existing Address Type to Close A2 The user may only enter non-primary email address type from {GCS-24}
  Run Program in (U)pdate / (T)rial Mode A1  
 

Sort Order Per Comments
  NA  


System Select  
  All students between the start and end date entered, not cancelled.


Example: Trial Mode

trail mode update email address



Example: Update

Update mode of load email addresses


Processing
Rules		  
    A check will be made for the existence of an email address for the specific student being processed.
If the email address does not exist, a new email address will be loaded onto the system where the student number is concatenated to the email domain found in the System Operational Definition mentioned at the top.
If an email address exists on the address system, the format and address type of the email address will be checked.
  • If the format is not in the format of <student number>@yourserver.yourdomain.yourcountry, the email address will be replaced with a new email address.
  • If the email address exists and is in the correct format, active and with the same address type from 'Enter Address Type for New Email Address', no action will take place.

History of Changes

Date System Version By Whom Job Description
13-Oct-2008 v01.0.0.0 Melanie Zeelie
 t148133 New manual format.
03-Nov-2008 v01.0.0.1 Phlip Pretorius T152582 Added processing rules
25-Nov-2010 v01.0.0.2 Hermien Hartman t170507 Corrected minor spelling mistakes.
11-Oct-2013 v01.0.0.3 Thabiso Mokwele t194721 Sub-system added for SOD Domain Definition setup.
26-Mar-2014 v03.0.0.0 Melanie Zeelie t198300 Add detail on email type to be used
30-Mar-2014 v03.0.0.0 Melanie Zeelie t198300 Add detail on email type to be used
31-Aug-2016 v03.0.0.1 Precious Diale t216509 Add new parameters 'Enter Address Type for New Email Address' and 'Enter the Existing Address Type to Close' and change images