Validate and Submit Data  {FBNO-4}

This option will allow the user to submit NSFAS data to NSFAS in batch. The program will generate a .csv file to be send to NSFAS, including all students who were awarded money against a NSFAS bursary and not yet submitted to NSFAS.

The program generates two separate reports, one indicating students that were validated and that will be submitted and a second indicating students with validation errors that will not be submitted.

The following information for a student must exist on the ITS system and will be validated:

Biographical information {FBNO-2} / {SREGB-1}

•      Student Number
•      Title
•      Initials
•      Surname
•      First names
•      Maiden Name
•      Birth Date
•      ID Number or
•      Passport Number (Mandatory if ID number is null)
•      Gender
•      Race
•      Marital Status
•      Disability Code (NSFAS Code)
•      Exam Number
•      The birth date and gender is validated against the ID number for correctness

The following address and communication types must exist for the student

•     Postal Address
•     Physical Address
•     Study Address
•     Cell Number
•     E-mail Address
•     Next of kin contact and postal address

The following detail will be validated in addition to the biographical data and the validation we already do on the biographical and address detail.

•     Course Description (primary qualification description)
•     Course Duration
•     Course Code (qualification code)
•     CESM Code
•     Level of Study (study period of primary qualification)
•     Qualification ID
•     Year First Graduated
•     Fund (Donor) Code
•     Institution Award Approve Date (system date)

NSFAS agreed to the following fields being optional for the time being, but it will be good practice if the users to identify fields that are currently not used by the institution and ensure that they will be captured in future.

•     High School Student Number
•     High School EMIS No
•     High School Name
•     High School Grade Passed
•     High School Year Passed

The student must have a NSFAS bursary award for the year
The family structure of the student must exist and the NSFAS means test done
The bursary code must be linked to a NSFAS donor code
The student must be registered for the year

Connectivity between the institution and NSFAS must be established

The program also uses the SOD Defined in {FCSM-1b2}. The SOD is defined for system BL and the code is  FW - Report fatal error if bursary allocation amount not within Donor Min/Max Range. 

The program uses the mnemonic field on {GOPS-21} to determine the qualification type linked to a national level {GOPS-21} External Body NSF External Code Type NLC.

All students that pass validation and are included in the file that is submitted to NSFAS will be updated and the status of the NSFAS application set to‘Data Submitted’

• Procedures:
• None