User Access Definitions {USERS-5}


This option is used to create ITS users. The user must exist in the Personnel, Student or General system. User codes, passwords and printer detail may be linked. 

The Financial User Block has been removed from {USERS-5}, use {FCSM-5}.


Fields in the option:

Panel Block 1:  Individual User Access Definition

Field Type
&
Length		 Description
Type A1  The type of user: (P)ersonnel, (S)tudent or (O)ther. (The user is not allowed to change a O to P type, if no record exists in {PBOP-1}.) Not updateable.
Number N9 Every user of the system must be given a unique nine-digit number. It could be useful if the Personnel Number, as defined in the Personnel System, is used for this purpose. If a number is entered here, the system will retrieve the name from the applicable system, if it exists there. It is possible, however, to create complete new records here without reference to the Personnel or Student Systems.
Name A40 The name of the user.
User Code A8 The login name used by the person on the ITS systems. This name should preferably be unique, but can be the same for a group of people, e.g. temporary staff. Not updateable.
First Menu A6 The code is entered and the corresponding description will be displayed. The code entered here will determine the starting menu the user will see when logging into the system.
Password A8 The password of the user is entered here. The user can later alter this value, at will, when logging into the system. This field is also not be mandatory and the user will be prompted to issue this at first login. The entered value will not be displayed for security reasons.
System ID A1 The ID of the system this person belongs to and on which, use of the SQL Generator on. Further refinement in access control by the SQL Generator, is dealt with on its own. Mandatory field, default = g.
Senior N9 For Users where Person Type is "P - Personnel", the Senior as entered in the Personnel Biographical {PBOP-1} will display here. The information in this field may be used in the iEnabler Application for User Access
Printer Profile A3 The printer profile this to which this user will be linked for new records entered here.
Other Username A30 The Other Username for this user, other than the ITS Username that a user can use to login to for example in Active Directory, NOVELL etc.
Primary Department N4 The Primary Department of the personnel number used in A above is displayed and may be queried.
End Date DD-MON-YYYY Date on which current user has no more access to the ITS system.
  • When a Personnel Member is "Resigned" (Refer to Service Records {PBOP-2}), the date will be populated into the 'End Date' field, where the user Type is (P)ersonnel.
  • When an expiry date is inserted for an "O"ther User {BOPS-22}/{GOPS-3}, the date will be populated into the 'End Date' field, where the user Type is (O)ther.
  • When an expiry date is inserted in the Student Biographical Detail {SREGB-1}, the date will be populated into the 'End Date' field, where the user Type is (S)tudent.  
Maximum Number of Login Tries N2 The number of times a user can log on, is set in default in {BATCH-1}. In this field the system operator can see how many times a user has logged in incorrectly. If the user has exceeded the maximum number of login tries, he/she will be blocked from logging in. This field must be cleared to enable the user to log on again.
Maximum Number of Immediate Batch Jobs N2 Enter the maximum number of immediate batch jobs that this user is allowed to run. This field should be entered to allow the user to generate Immediate Batch jobs.
Termination Reason Code A2 For records with an End Date, the Termination Reason {GCS2-25} must be entered.
Termination Reason   The description of the Termination Reason. Display field only.
Default Printer C20 The default printer for this user. This printer will be used for the stores vouchers, registration printouts, or any other printing that must be done on a per system / per user basis. A <LIST> OF VALUES is available on the printers defined in {GPRT-1}.
Date Last Logged In DD-MON-YYYY The last date that the User logged in. Display field only.


Library Users

Field Type
&
Length		 Description
Library Branch A6 Library Branches are defined in the Library System under {LPMM-2}: and a valid code must be entered here for each person who has access to the Library System.

Store Users



Field Type
&
Length		 Description
Store C2 The code of the store, which the user is linked to. This is used for printing of Goods Vouchers in the store system. The description of the store is displayed. 'ZZ' implicates access to ALL stores.

Example:

users-5




Panel Block 2:  Users Restricted To Printers

All printers that are available to users, as well as their print commands defined in option {GPRT-1}. This enables IT Departments to customise the ITS system to their specific printer spoolers.

When a user is created in Panel Block 1 above, the system will link this user to NONE of the printers defined in {GPRT-1}, unless a printer profile is specified.

If a user should be granted access to a specific printer, the record which links his/her number to that printer could be entered here, or the profile of printers linked to him/her in Panel Block 1 may be maintained here.



Field Type
&
Length		 Description
User N9 The user number, defined in Panel Block 1 of this option, must be entered: and the name of the user will be displayed automatically.
Printer A5 The printer number, as defined in {GPRT-1}; the description is displayed.


Example:

Example of ...users-5b1p2i2




Example:



Processing
Rules		  
  No special processing rule. 


See Also:


History of Changes

Date System Version By Whom Job Description
20-DEC-2006 v01.0.0.0 Charlene van der Schyff T135458 New manual format.
11-MAY-2008 v01.0.0.0 Vaughn Dumas T135458 System owner proof read.
17-MAY-2008 v01.0.0.0 Magda van der Westhuizen T135458 Update manual.
28-MAY-2008 v01.0.0.0 Vaughn Dumas T135458
  • Removed password retention.
  • Added maximum concurrent logins.
01-JUL-2008 v01.0.0.0 Magda van der Westhuizen F150879 Insert new rule.
15-SEP-2008 v01.0.0.0 Charlene van der Schyff T152060 Edit language obtained from proof read language Juliet Gillies.`
25-OCT2008 v01.0.0.1 Charlene van der Schyff T151378 Remove all mention of Temp, as user type, this is no longer available.
17-JUN-2009 v01.0.0.1 Goodman Kabini F158717 Insert "Not updateable" on the description column of the first table for field Type and User code and Remove the Password Expiry Date row, and add the Mandatory field for System ID description. Replace the first picture for block 1.
30-JUN-2009 v01.0.0.1 Dinong Sereko F158717 System owner proof read.
17-FEB-2010 v01.0.0.2 Goodman Kabini T141921 Replaced the Image for Block 1 page 2 with the one which does not have the Account Categories in GL field.
12-APR-2010 v02.0.0.0 Christel van Staden T160859 Add field for bank detail authorization.
24-JAN-2012 v02.0.0.1 Sister Legwabe F179422 Remove Financial Users group from page 2.
30-JAN-2012 v02.0.0.1 Dinong Sereko F79422 System owner proof read.
24-JUL-2012 v03.0.0.0 Frans Pelser T178394 Termination Reason .
29-APR-2013 v03.0.0.1 Donald Lamola T189155 Add Other Username  field.
29-APR-2013 v03.0.0.1 Dinong Sereko T189155 System owner proof read.
05-JUN-2018
 v04.1.0.0
 Sthembile Mdluli
 T229006
 ADF update