Curriculum Models {SACAD-10}

There is a master detail relationship between the three panelboxes. When a 'search' is done the relevant subject information will be displayed on the 'Curriculum' panel box.

The program is used to setup a structure of references between a "Main Subject" and "Modules". This structure is used in {SNAPPA-1 / SNAPPA-3}, {SNAPPA-11} (planned subjects), {SDREGA-1}, {SREGAR-1} and the Student iEnabler Registration module to automatically register modules linked to a specific main subject. This option replaces the structure previously maintained in {SACAD-6}.

Both the main subject and the modules must be defined in the academic structure and must be active in the curriculum of the qualification for which the structure is defined.

The method of linking the modules to main subjects during application (planned subjects) and registration is fully described in the manual for {SNAPPA-11}, {SREGAR-1} and {SDREGA-1}. The data can be printed with the program in {SACADR-26}.

The Main subject mark and result is calculated using the program in {SSTUD4-23}

Panel box 1: Search

A search can be done by 'Year', 'Qualification', 'Subject' and 'Offering Type' combination. The user can add more 'search' field by using the 'Advanced' button.

Panel box 2: Curriculum Information

The marks and / or results of the modules are used to calculate the result of the Main subjects based on different calculation rules. See the discussion below.

Records will be displayed depending of the user 'Search' and new records cannot be created. Any number of fields, from the Academic Year to the study period, can be used to query

The only fields that can be updated are the 'Use Current Enrolment Only', 'Calculation rules to apply', 'Rule value', 'Apply Compulsory Modules rule' and 'Ignore students not registered for all compulsory modules' fields. This panel box is the actual curriculum information, as created on {SACADO-17}.

When a record is searched for on panel box 1, the program will automatically query and display all the records in panel box 2 that are linked to the search record in panel box 1. The user can scroll through all the records by using the 'First', 'Prev', 'Next' and 'Last' buttons.

The user can add the 'description' of fields. Click on 'View', 'Columns', 'Show All' and then select the description fields to be displayed.

Field	Type & Length	Description
Academic Year	N4	Academic year for which Curriculum Modules must be created will be displayed.
Qualification Code	A6	Qualification Code that is valid for the year will be displayed.
Study Period	A1	Study Period that is valid for the year, qualification, subject and offering type search for will be displayed.
Use Current Enrolment Only?	A1	If value is 'Y', only subjects for input year and month will be selected in {SSTUD4-23}. If value is 'N' , all subjects with year and month equal to or prior to input year and month will be selected in {SSTUD4-23}.
Calculation Rule to Apply	A1	This is a multi-value combo box with the following values: A - Must pass ALL enrolled modules C - Credit needed to pass E - Exclude from calculation M - Minimum modules to pass N - None The principle is that the calculation of the Main subject is done in two phases i.e. check if certain minimum criteria to pass have been met and then do the actual marks / result calculation. If the minimum criteria are not met, the student fails and a default result is allocated to the main subject. The default result is user-defined and set up in {SSTUD3-1b1} in the field Minimum Requirements not met. The passing of compulsory modules is, by default, a built-in minimum requirement. A student cannot pass the Main subject until all compulsory modules are passed. The calculation rule is applied in the calculation program in option {SSTUD4-23}. The value chosen in this field, will have an effect on the type data that can be entered in the next field of Rule Value - see below. The effect of each of the different values is discussed below:
		A - Must pass ALL enrolled modules: If this calculation rule is chosen, the student must pass all the modules that were simultaneously enrolled for with the Main subject. The Rule value field will have no value.
		C - Credit needed to pass: Using this rule, the user can specify the minimum number of credits that a student must have before the Main subject can be passed. National Credits {SACAD-14} are obtained when the student passes a module. The Rule value will indicate the number of credits that are needed to pass the Main subject.
		E - Exclude from calculation: With the calculation rule set to this value, the Main subject will not be included in the calculation.
		M -Minimum Modules to pass: Users can indicate that the student needs to pass a minimum number of modules before the Main subject can be passed. The number of modules to pass is set in the Rule value field - see below. Only once the minimum number of modules have been passed, will the mark and result be calculated in the case of a non-competency based subject; or, just the result in the case of a competency based subject.
		N - None: No minimum requirements exist. The only criteria are the marks and / or results of the modules.
Rule Value	A10	This field cannot be updated when the 'Calculation Rule to Apply' has the values 'A', 'E' or 'N'. For the calculation rule value of: 'C', the field has the format of N3.4. The user can then enter a value such as 999.9999 to indicate the number of credits that the student must have, in terms of modules passed, before the Main subject can be passed 'M', the field has the format of N3. The user can indicate that the student must pass 3 modules before the Main subject can be passed. A student cannot pass 2.5 modules.
Subject Code	A7	Subject that is valid for the year and qualification searched for in the previous fields will be displayed..
Offering Type	A2	Offering type that is valid for the year, qualification and subject search for in the previous fields will be displayed.
Apply Compulsory Modules Rule	A1	Must the program apply the rule that states that all compulsory modules must be passed before the Main subject can be passed? The value of this field has the following implications: Value = 'Y': The student will be included in the calculation even if not registered for all compulsory modules. If a student does not pass any one of the compulsory modules, he/she will be allocated a default result. HOWEVER: if the student passes (or is exempted from) all currently registered compulsory modules, but the student is not registered for ALL possible compulsory modules, the student will not be penalised. He / she will be reported as not being registered for all compulsory modules and no mark or result will be allocated. Value = 'N' The student will be included in the calculation and the rule that all compulsory modules must be passed will not be applied. A mark and result for the main subject will be calculated for the student if marks and results are entered for the existing modules.
Ignore Students not Enrolled for all Compulsory Modules	A1	Value = 'Y': If a student is not registered for any one of the compulsory modules of the Main subject, the program will not process this student's Main subject record. The student will be ignored and the program will select the next available student to be calculated. Value = 'N' If a student is not registered for any one of the compulsory modules of the Main subject, the program will include this student in the calculation of the Main subject's mark and result. See the description of the "Apply Compulsory Modules rule" field.
Subject Endorsable	A1	Can this main subject be Endorsed by an external qualification authority? 'Y' / 'N'

Panel box 3: Curriculum Modules

Please take note of the following:

If more than one 'Offering Type' exists for a Main Subject on the 'Curriculum' {SACADO-17}, the modules must be linked to each and every 'Offering Type' that is active for the Main Subject. If not done, the iEnabler Application and Registration processes will report an error and an applicant will not be able to complete an application or a student complete a registration. The student might be confronted by the message "ws16pkg.ws16_store_subj_module_proc: An oracle error (ORA-00001: unique constraint (WEB.W10KEY) violated) occurred at program sequence 620."

Field	Type & Length	Description
Year	N4	The 'Academic Year' for which this combination is valid. The year will be populated from the master detail record on the curriculum panel box, and is not updateable.
Qualification	A6	The 'Qualification' for which this combination is valid. The qualification will be populated from the master detail record on the curriculum panel box, and is not updateable.
Subject Code	A7	The 'Subject Code' of the main subject to be registered. Note: The term 'Main Subject' is used to prevent possible confusion between this construct of mother / child subjects and the implementation of mother / module subjects, as implemented in the Academic Structure. The subject code will be populated from the master detail record on the curriculum panel box, and is not updateable.
Offering Type	A2	The 'Offering Type' for which this combination is valid and active as set in {SACADO-17}. The offering type will be populated from the master detail record on the curriculum panel box, and is not updateable.
Study Period	A1	The 'Study Period' for which this combination is valid and active as set in {SACADO-17}. The study period will be populated from the master detail record on the curriculum panel box, and is not updateable.
Module Subject	A7	The 'Subject code' that will be registered as the module / unit. The <LIST OF VALUES> function will display all the valid codes for the academic year.
Compulsory (Yes / No)	A1	If this combination is set to (Y)es, both these subjects will be marked for registered. If this combination is set to (N)o, the user will be able to register both the subjects. The compulsory indicator plays a crucial role in the calculation of the result of the Main subject. A specific test is done in the calculation program to make sure that all the compulsory modules are passed before the student can pass the main subject. This is dependent on the last two prompts in this panel box. See the description of the fields below.
Subject Weight	N6.3	The 'Weight' that this module carries in calculating the mark of the main subject. This is not to be confused with a 'credit' value for the module subject, default in the calculation program is '1'.
Major Subject	A1	Different institutions attach various meanings to the term “major”. In the ITS system, this indicator is used only for STATS purposes and, more specifically, to pro-rate a student for the purposes of STATS Table 2.13. It is important to note that a major subject, as defined here, may normally only be taken in the final study period for a qualification and will have pre-requisites going back to the first year. In the case of, for instance, subjects such as English I, English II and English III, only English III will be indicated as a Major.
Exam Type	A1	The 'Exam Type' that is valid for this combination. If an exam type is linked to the module, it will default in the application and registration programs when the automatic population of the modules is done. It will override the standard default of 'N'.
Sequence	N3	'Sequence' to main subject module linking - this is to enable the selection of modules in specific order.

Example:

Tree button:

The 'Tree button' will show a break down of Modules linked to the main subject that has been 'searched' for in the 'Search' panelbox.

Example:

Processing
Rules

The relationship between the fields in {SACAD-10} that determine what role compulsory modules play in the calculation of the final mark and the result of the main subject is illustrated in the matrix to the right.

	Apply Pass all Compulsory Modules rule	Y	N	Y	N
Ignore student if not registered for all compulsory modules	**********	**********	**********	**********	**********
Y	**********	The student will not be included in the calculation	**********	**********	**********
Y	**********	**********	The student will not be included in the calculation	**********	**********
N	**********	**********	**********	The student will be included in the calculation, even if not registered for all compulsory modules. If a student does not pass any one of the compulsory modules, he / she will be allocated a default result. HOWEVER: if the student passes (or is exempted from) all currently registered compulsory modules, but the student is not registered for ALL possible compulsory modules, the student will not be penalised. He / she will be reported as not being registered for all compulsory modules and no mark or result will be allocated.	**********
N	**********	**********	**********	**********	The student will be included in the calculation and the rule that all compulsory modules must be passed will not be applied. The student will get a mark and result for the main subject.

Date	System Version	By Whom	Job	Description
12-Aug-2006	v01.0.0.0	Phlip Pretorius	T118141	New manual format and additional information for Integrator 0.
14-Nov-2006	v01.0.0.1	Phlip Pretorius	T137159	Include information about the application of the "Compulsory Modules must be passed" rules.
12-Sep-2007	v01.0.0.1	Melanie Zeelie	T137684	Copied from int 0.
13-May-2008	v01.0.0.0	Magda van der Westhuizen	t149068	Insert Links.
17-Jun-2008	v01.0.0.0	Melanie Zeelie	t133434	Proofread.
22-Sep-2008	v01.0.0.2	Bea Swart	t152378	Add new image and field "Use Current Enrolment Only?" on block 1.
23-Feb-2009	v01.0.0.3	Phlip Pretorius	F156286	Correct link to document {SNAPPA-11}.html
07-Dec-2009	v02.0.0.0	Magda van der Westhuizen	t160784	Insert new image and sequence field.
14-May-2012	v03.0.0.0	Magda van der Westhuizen	t179218	Insert Important Notice, for setup of all main / modules / OT's linked to the curriculum.
18-Apr-2013	v03.0.0.1	Lehlohonolo Gwangwa	T188148	Add new image and field "Subject Endorsable".Included information about active LOV for Qual,Subject,OT & SP combinations
04-Jan-2016	v04.0.0.1	Magda van der Westhuizen	t218302	Change the manual for ADF Development.